Sell More Truckloads.
Zero Desk & Order Entry Friction.
Scale your fresh produce sales desk, brokerage, or grower-shipper operation with an elite Virtual Assistant. From blasting morning market price sheets and logging USDA AMS FOB terminal quotes to entering retail purchase orders in Famous Software, tracking reefer check calls, and auditing PACA invoices. Supervised by a dedicated Project Manager at strictly zero management markup.
$6 - $7/hr
Transparent Pay-As-You-Go
20+ Hours
Weekly Order Entry & Check Calls Saved
4.9/5 Fresh Produce Broker & Trader Rating
Dedicated Produce Operations PM
PO Matching & PACA Compliance QA Free
Proficient in Every Commercial Fresh Produce Platform
No agricultural software learning curves. Our virtual assistants come experienced in specialized produce ERPs, USDA market data feeds, carrier tracking portals, and retail EDI gateways.
What Your Produce Sales Representative VA Handles Daily
From publishing morning FOB availability sheets and logging purchase orders in Famous to coordinating reefer appointments, pulp temperature logs, and PACA dispute paperwork.
Daily Price Sheets & Buyer Availability Blasts
Compiling inventory levels across pack styles, sizes, and field varieties. Formatting daily morning offer sheets and broadcasting updates to retail buyers and foodservice purveyors.
- Morning FOB price updates by shipping district
- Packaging, grade (US #1 / Choice), and size breakdowns
- WhatsApp and email broadcast group management
- USDA AMS terminal market price benchmarking
Produce ERP Order Entry & Confirmation
Keying retail, wholesale, and distributor purchase orders into Famous Software or Produce Pro with zero typing errors. Verifying lot numbers, pack codes, and cooling fees.
- Purchase order intake via email, PDF, and iTradeNetwork EDI
- Verification of pallet counts, tie/high, and net weight
- Delivery appointment number confirmation with receivers
- Sales order confirmation and passings generated
Reefer Freight Dispatch & Transit Check Calls
Coordinating with freight brokers and motor carriers to protect cold chain integrity. Verifying pickup times, pulp temperatures, seal numbers, and en-route location milestones.
- Rate confirmation logging and carrier onboarding checks
- Cold-chain continuous temp tracking (Samsara / FourKites)
- Bill of Lading (BOL) verification & signed delivery receipts
- Detention time logging and late departure notifications
PACA Quality Claims & Inspection Filing
Protecting grower and sales desk revenue when receivers flag decay, bruising, or temperature abuse. Assembling documentation for timely USDA/CFIA federal inspection reviews.
- Timely PACA notice of rejection filing & deadline monitoring
- Digital collection of pulp temperatures & receiver photos
- Cross-referencing USDA Federal Inspection certificates
- Credit memo auditing & agreed allowance reconciliations
Blue Book & Red Book Credit Intelligence
Vetting prospective wholesale buyers, food distributors, and processors before extending trade credit terms. Auditing pay practices, rating keys, and PACA trust eligibility.
- Blue Book & Red Book credit score monitoring
- Trade reference collection and verification calls
- Customer master file maintenance in produce ERP
- Credit limit flag enforcement on overdue accounts
Grower Settlements & Invoicing Reconciliation
Balancing gross sales against freight deductions, cooling, pallet fees, and broker commissions to prepare transparent grower liquidations and timely accounts receivable follow-up.
- Daily billing of delivered truckloads and FOB pickups
- Grower lot liquidation settlement prep
- Short-pay and unauthorized deduction resolution
- Weekly sales desk commission ledger tracking
How the SageDoer Managed Model Works
Bypass the risk of hiring untrained offshore generalists who don't know an 88-count carton from an RPC container or understand PACA trust deadlines. Your dedicated Project Manager oversees operational accuracy and delivery QA.
Submit Requirements
Share your commodities (berries, citrus, row crops, tree fruit, exotics), trading software (Famous, Produce Pro, Excel), target markets, and typical customer order SOPs via Email, Form, or WhatsApp.
Finalise the Deal
Your dedicated Project Manager connects promptly to establish commodity pack codes, morning broadcast cut-off times, reefer temperature verification protocols, and communication channels.
Expert Execution
Your PM takes full operational control: guiding our vetted agricultural assistants through daily order keying, carrier check calls, price sheet blasts, and invoice matching with senior QA checks.
Pay Only For Output
We log and charge exclusively for the actual productive working hours of your produce sales assistant. Your dedicated Project Manager's supervision and QA are 100% free.
Traditional Freelance Platforms vs. SageDoer
Why hiring solo freelancers on Upwork or Fiverr creates catastrophic load rejections, missed order deadlines, PACA trust claim defaults, and extreme trader burnout.
| Feature & Overhead | Traditional Platforms (Upwork, Fiverr) | THE SMART CHOICE: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden client fees, currency cuts, job post fees, and buyer surcharges. | 0% Hidden Fees. Transparent pay-as-you-go strictly for productive hours worked. |
| Daily Quality Supervision | Sales reps must audit every single order line item, check pallet counts, and fix clerical errors themselves between calls. | Dedicated Project Manager verifies all order entries, rates, and check call logs at $0 extra charge. |
| Produce Industry Competence | General administrative assistants who don't know the difference between FOB and delivered, or what a PACA inspection means. | Trained produce assistants familiar with Famous ERP, USDA AMS reports, Blue Book ratings, and perishables. |
| Hiring & Onboarding Time | Wasting 15+ hours reviewing generic resumes and explaining agricultural terms from scratch. | Instant delegation. Tell us your commodity lines and we deploy the trained specialist in 24–48 hours. |
| Client & Supplier Privacy (NDA) | Zero institutional accountability if solo freelancers leak proprietary grower margins, buyer names, or FOB pricing. | Strict company-wide NDAs, institutional data governance, and rigorous trade secret security. |
| Staff Turnover & Harvest Continuity | Freelancers disappear right in the middle of peak harvest season (e.g., California berry push or Northwest cherry rush). | Seamless internal backup replacements with zero desk downtime or lost sales opportunities. |
Transparent, Predictable Hourly Produce Sales Support
No high-ticket sales coordinator salaries, health benefits, or staffing agency retainers. Scale your sales desk capacity during high-volume harvest seasons with zero long-term lock-in.
Part-Time Package
Ideal for boutique solo produce brokers, seasonal grower-shippers, and import desks managing daily morning price blasts and PO entries.
- Pay only for hours of pure work
- Dedicated Produce Project Manager included
- Free purchase order verification & price sheet QA
- Zero setup or onboarding fees
- No monthly platform membership charges
- Centralized task tracking & daily shipment logs
Full-Time Package
Dedicated full-time production capacity for high-volume commercial produce distributors, packinghouses, and multi-desk sales operations.
- Pay only for hours of pure work
- Dedicated Produce Project Manager included
- Complete Famous ERP, check calls & PACA claim support
- Zero setup or onboarding fees
- No monthly platform membership charges
- Priority Blue Book vetting & grower settlement reconciliations
- Instant backup redundancy during peak harvest shipping windows
What Fresh Produce Sales Leaders Say
Real feedback from agricultural sales directors, wholesale produce brokers, and commercial grower-shippers scaling with SageDoer.
"Every morning by 6:30 AM, our SageDoer assistant has our FOB prices, cooler inventory, and pack sizes formatted and broadcast to 80+ retail buyers. She keys every single order into Famous Software flawlessly, saving me 3 hours of desk grind every single day."
"When a receiver filed an unjustified 20% decay claim on a $38,000 load of strawberries, our VA pulled the FourKites reefer temp logs, cross-checked the USDA inspection certificate, and protected our PACA rights. That single event paid for a year of service."
"Carrier check calls used to consume my entire afternoon. Now our assistant handles dispatch updates, delivery appointments with Walmart and Kroger DCs, and uploads signed BOLs instantly. Our on-time delivery rate is above 98%."
"As an independent produce broker, I couldn't justify paying $55,000 for an in-house sales assistant. Getting an assistant who understands Blue Book ratings, Red Book scoring, and Produce Pro for $6/hr with a dedicated PM is the best deal in the industry."
"Every morning by 6:30 AM, our SageDoer assistant has our FOB prices, cooler inventory, and pack sizes formatted and broadcast to 80+ retail buyers. She keys every single order into Famous Software flawlessly, saving me 3 hours of desk grind every single day."
"When a receiver filed an unjustified 20% decay claim on a $38,000 load of strawberries, our VA pulled the FourKites reefer temp logs, cross-checked the USDA inspection certificate, and protected our PACA rights. That single event paid for a year of service."
"Carrier check calls used to consume my entire afternoon. Now our assistant handles dispatch updates, delivery appointments with Walmart and Kroger DCs, and uploads signed BOLs instantly. Our on-time delivery rate is above 98%."
"As an independent produce broker, I couldn't justify paying $55,000 for an in-house sales assistant. Getting an assistant who understands Blue Book ratings, Red Book scoring, and Produce Pro for $6/hr with a dedicated PM is the best deal in the industry."
Frequently Asked Questions
Realistic answers to real questions from produce brokers, grower-shippers, and fresh fruit & vegetable sales representatives.
Move More Loads. Free Your Sales Desk from Clerical Drag.
Ready to stop spending your trading hours keying purchase orders into Famous Software, chasing reefer check calls, and formatting daily price sheets? Book a strategy call or submit your produce desk requirements below. A senior project manager will respond within 2 hours.
Tell Us About Your Produce Operation
Fill out the form below and we'll match your sales desk with a specialized Produce Virtual Assistant and Project Manager.