Scale Your Proptech Startup.
Offload Property Data, Pilots & Outbound.
Stop losing 25+ high-leverage founder hours each week manually scrubbing county parcel records, cleaning MLS feeds, chasing unresponsive property managers for pilot feedback, and updating investor metrics. Sagedoer provides vetted, proptech-literate Virtual Assistants overseen by a Free Dedicated Project Manager.
Active Growth Engine
B2B Landlord & PM Lead Enrichment
Scraping owner-operators with 50–500 units, enriching phone/email contacts via Apollo/Clay, and personalizing cold campaigns.
Real Estate Data Aggregation & Cleansing
Normalizing county tax assessor records, Reonomy property owner lists, rent rolls, and zoning data into clean Airtable or DB schemas.
Pilot Onboarding & Beta Support Triage
Coordinating software setup calls with leasing agents, monitoring Intercom tickets, and compiling weekly feature request logs.
25+ Hrs
Saved Per Founder / Week
3x
Faster Pilot Customer Onboarding
0%
Recruitment or Staffing Fees
Up to 70%
Burn Rate Cost Savings
What Your Sagedoer Proptech VA Manages Daily
Closing enterprise contracts, shipping core features, and raising venture capital build company valuation; manually scraping property records, fixing lead lists, and handling beta user bugs destroy founder momentum. Our VAs manage your operational back-office:
B2B Outbound Lead Gen & PM Prospecting
Fill your sales pipeline with ideal customers. We source and enrich decision-makers across commercial and residential real estate.
- Building target lists of property managers, asset managers & brokers
- Enriching verified emails and direct dials via Apollo, Clay & ZoomInfo
- Managing cold outreach sequences in Smartlead, Instantly, or HubSpot
Real Estate Data Aggregation & Cleansing
Fuel your proprietary algorithms and platform directories. We ingest, deduplicate, and verify complex property datasets.
- Extracting parcel GIS data, ownership records & tax liens from county portals
- Auditing and standardizing commercial listings from Crexi & CoStar
- Structuring CSV exports, geocodes, and rent rolls for dev team ingestion
Pilot Customer Onboarding & Setup
Ensure high activation and low trial churn. We help new real estate clients set up accounts and sync their property units.
- Assisting with portfolio unit imports, floor plans & tenant data uploads
- Coordinating API connection setup for AppFolio, Buildium & Yardi feeds
- Scheduling onboarding walkthroughs and tracking milestone adoption
Beta User Support & Feedback Triage
Deliver white-glove customer care without distracting developers. We field early user questions and catalog bug reports.
- Monitoring live chat queues on Intercom, Crisp, or Zendesk
- Logging detailed reproducible bug tickets with Loom videos in Linear/Jira
- Synthesizing qualitative feature requests into prioritized Notion docs
Market Intelligence & Competitor Tracking
Stay ahead of competitors and VC trends. We monitor feature releases, pricing changes, and proptech funding rounds.
- Tracking product updates from incumbent software (RealPage, Entrata, Yardi)
- Benchmarking SaaS pricing tiers and transaction fee structures
- Aggregating industry news from Inman, CREtech, and HousingWire
Investor Updates & Data Room Admin
Keep your board and angel investors impressed. We organize fundraising collateral, financial charts, and pipeline metrics.
- Updating MRR, churn, door count, and user engagement metrics
- Organizing due diligence data rooms (DocSend, Google Drive, Carta)
- Formatting monthly investor briefing emails and deck slides
Platforms & Systems We Navigate Daily
Zero onboarding lag. Our virtual assistants plug directly into your real estate databases, CRM engines, and development workflows.
How It Works: In 4 Simple Phases
No headhunter retainers, no equity grants, and zero administrative onboarding friction. Your proptech support pipeline is supervised by a Dedicated Project Manager from day one.
Submit Requirements
Share your startup model (B2B SaaS, tenant app, CRE marketplace, syndication tech), primary stack (HubSpot, Apollo, Airtable, Intercom), and weekly bottlenecks via Email, WhatsApp, or Contact Form.
Finalise the Deal
Our dedicated project manager connects promptly with you to audit your property data guidelines, configure role-based logins in your tools, and set daily SLA turnaround targets.
Expert Execution
Your project manager directly supervises property data validation, audits prospect lead enrichment, monitors pilot onboarding tickets, and ensures clean outputs before founder review.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual productive research and operations hours. Your dedicated project manager's supervision, onboarding, and QA are 100% free.
Domestic Hires & Freelancers vs. Sagedoer Managed Proptech VAs
Why early-stage and growth-stage proptech founders choose Sagedoer over expensive local operators and unreliable freelance marketplaces.
| Evaluation Metric | Domestic Staff & Upwork/Fiverr Freelancers | The Sagedoer Advantage |
|---|---|---|
| Hourly Rates & Markups | $35–$65/hr domestic startup temps or heavy platform bidding markups. | Predictable rates from $6/hr with 0% hidden markups or platform fees. |
| Operational Supervision | Founder must inspect every CSV row, check lead tags, and micromanage tickets. | Dedicated Project Manager acts as your single point of contact and QA gatekeeper. |
| Proprietary IP & Data Security | Unvetted gig workers with zero signed NDAs handling sensitive owner records & pitch decks. | Strict contractual NDAs, encrypted password vaults, and least-privilege cloud isolation. |
| Deployment Speed | Weeks lost screening candidates and training someone on real estate jargon from scratch. | Rapid deployment in 24–48 hours with pre-screened proptech support assistants. |
| Invoicing & Time Transparency | Multiple invoices, messy time logs, and billing friction during crunch sprints. | Consolidated weekly USD invoicing with verified task-level activity logs. |
| Turnover & Pilot Continuity | A freelancer suddenly vanishes mid-pilot, leaving client onboarding half-finished. | Immediate bench backup with clear SOP documentation to keep pilots moving. |
Simple, Predictable Hourly Rates
No long-term contracts, no placement fees, and zero hidden platform overhead. Dedicated Project Manager supervision is included 100% free.
Part-Time Assistant
Est. $560 USD / Month (4 Weeks)
Full-Time Dedicated
Est. $960 USD / Month (4 Weeks)
What Real Estate Tech Leaders Say About Sagedoer
Real reviews from venture-backed proptech founders, real estate marketplace operators, and CRE tech teams
"Before Sagedoer, I was spending 20 hours a week scraping property management companies on Apollo and manually validating county tax assessor records for our predictive analytics platform. Our Sagedoer VA handles lead enrichment and data standardization flawlessly."
Alex Sterling
Co-Founder & CEO, AcreLogic AI, Austin TX
"Having a Dedicated Project Manager oversee our landlord customer onboarding, check CSV imports for unit schema errors, and manage Intercom triage without charging management fees is unmatched. At $6/hr, our burn rate dropped significantly."
Maya Kulkarni
Founder, LeasePulse (Seed-stage YC alum), SF
"We build tenant maintenance automation software for 40,000 doors. Sagedoer's assistant maps AppFolio and Yardi custom fields, cleans our CRM tags, and keeps our investor metric updates accurate every month."
Jordan Thorne
COO, OpsDoor Technologies, NY
"Before Sagedoer, I was spending 20 hours a week scraping property management companies on Apollo and manually validating county tax assessor records for our predictive analytics platform. Our Sagedoer VA handles lead enrichment and data standardization flawlessly."
Alex Sterling
Co-Founder & CEO, AcreLogic AI, Austin TX
"Having a Dedicated Project Manager oversee our landlord customer onboarding, check CSV imports for unit schema errors, and manage Intercom triage without charging management fees is unmatched. At $6/hr, our burn rate dropped significantly."
Maya Kulkarni
Founder, LeasePulse (Seed-stage YC alum), SF
Frequently Asked Questions About Proptech VAs
Specific operational details on real estate data handling, IP security, pilot support, and software access.
Can the VA handle complex real estate data scraping and spreadsheet standardization?
Yes. Our assistants are experienced in collecting and cleaning real estate datasets: navigating county tax assessor GIS portals, normalizing multi-family rent roll columns, auditing MLS/IDX property details, and enriching ownership contacts via Reonomy, CoStar, or Clay. They structure cleaned CSV files ready for database upload or machine learning model training.
How does the assistant support pilot customers during software onboarding?
Your VA acts as your frontline customer operations coordinator. They help property managers and landlords format their legacy tenant and unit spreadsheets for seamless import, set up automated notifications, monitor pilot usage activity, answer user questions via Intercom or email, and schedule review check-ins so your pilot conversions remain high.
How do you protect proprietary algorithm designs, codebase data, and investor materials?
All Sagedoer personnel sign comprehensive, legally binding Non-Disclosure Agreements (NDAs). We adhere to zero-local-storage guidelines: pitch decks, cap tables, user databases, and product specifications remain strictly within your cloud repository (Google Workspace, Notion, GitHub, Carta) with restricted role-based sub-user permissions. Passwords are exchanged securely via Bitwarden or 1Password.
Can the VA run cold outbound prospecting targeting landlords and brokerage leads?
Yes. Your assistant builds targeted account lists based on unit count criteria (e.g., residential operators with 50–500 doors, commercial CRE brokers, or regional syndicators). They clean bounce rates using ZeroBounce or NeverBounce, set up dynamic tags in Smartlead/Apollo/Instantly, and alert you immediately whenever a warm prospect replies requesting a demo.
How does the free Dedicated Project Manager benefit our venture-backed startup?
Your Dedicated Project Manager acts as your Chief of Staff liaison. They audit data cleaning accuracy, track outbound deliverability metrics, ensure pilot onboarding tickets are resolved within SLA deadlines, and guarantee immediate bench backup if an assistant is unavailable. You focus on building product and pitching investors while your PM oversees execution—at 100% free management cost.
Ready to eliminate operational drag & accelerate your growth?
Schedule a 30-minute founder consultation with our operational team or message us directly via WhatsApp. We will audit your current GTM, data cleaning, and customer support workflows and assign a dedicated Proptech VA within 48 hours.
Request Proptech Operations Specialist
Tell us your startup stage, primary product offering (SaaS, marketplace, data engine), software stack (HubSpot, Apollo, Airtable), and bottleneck tasks. We respond within 15 minutes.
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