Lead Impactful Community Dialogues While We Run Your
Stakeholder Portals, Feedback Coding & Town Hall Logistics
Stop losing your workshop facilitation hours manually coding hundreds of public survey comments, moderating webinar chat logs, updating consultation CRMs (Consultation Manager, Tractivity), and compiling statutory compliance dossiers. Sagedoer provides Managed Public Consultation Virtual Assistants supervised by a dedicated Project Manager at $0 management fees.
Why Consultation Directors & Planners Choose Sagedoer
Your senior facilitators should spend their energy guiding deliberative workshops, mediating community tensions, and presenting insights to planning commissions—not wrestling with messy CSV survey exports and manual attendee check-ins.
Stakeholder Mapping & CRM Hygiene
Maintain pristine engagement databases. We segment community groups, statutory consultees, landowners, and elected officials in Consultation Manager, Tractivity, Darzin, or Borealis—logging every contact point, phone enquiry, and formal representation.
Qualitative Feedback Coding & Thematic Analysis
Transform thousands of public comments into clear insights. Your VA categorizes open-ended survey submissions by sentiment, topic (traffic, ecology, noise, housing affordability), and geographic zone, preparing clean data tables for statutory reporting.
Digital Engagement Portals (EngagementHQ & Social Pinpoint)
Keep your online consultation hubs vibrant and up to date. We configure project timelines, upload interactive map pins, moderate forum boards, create FAQ widgets, and update documents on Bang the Table (EngagementHQ), Social Pinpoint, or CitizenLab.
Town Hall, Open House & Webinar Tech Moderation
Deliver seamless public events. We manage Eventbrite RSVPs, coordinate venue requirements, prepare registration tables, configure Slido/Mentimeter live polling, monitor Zoom/Teams Q&A queues, and capture verbatim community comments.
Statutory Consultation Packets & SCI Compliance
Guarantee legal defensibility. We assist in preparing Consultation Outcome Reports, Statements of Community Involvement (SCI), public notice distribution logs (postal codes, flyers, newspaper clippings), and Freedom of Information audit logs.
Dedicated Project Manager ($0 Fee)
Zero team micromanagement. Your dedicated Sagedoer Project Manager oversees daily VA execution, performs secondary quality reviews on data coding and event materials, and ensures turnaround SLAs at no extra charge.
Platforms, CRMs & Survey Tools We Master
We integrate natively into your digital engagement platforms, stakeholder management software, polling tools, and document repositories.
What Your Consultation VA Executes Daily
We handle the heavy operational lifting, stakeholder logging, survey coding, and event logistics so your team focuses on facilitation, public dialogue, and strategic advice.
Pre-Consultation & Outreach Logistics
- Stakeholder Database Population: Building and cleansing contact lists for residential boundary zones, commercial tenants, advocacy coalitions, and civic leaders.
- Notice & Collateral Mailouts: Coordinating direct mail postcard campaigns, statutory newspaper notice placements, site notice photography, and distribution logs.
- Venue & Equipment Sourcing: Scouting local community halls, booking accessible facilities, confirming AV projector requirements, and organizing exhibition display boards.
- Event Registration Workflows: Creating Eventbrite ticketing pages, monitoring capacity limits, sending RSVP reminder emails, and creating printable check-in sheets.
Live Workshops, Town Halls & Digital Hubs
- Webinar Tech & Chat Moderation: Operating live Zoom/Teams controls, running attendee sound checks, assigning breakout rooms, and curating public Q&A queues.
- Interactive Polling Execution: Pre-programming Slido or Mentimeter questions, launching live sentiment word clouds, and saving instant poll result exports.
- Portal Management (EngagementHQ): Updating project timeline phases, publishing consultation discussion papers, moderating public comments, and testing survey forms.
- Enquiry Desk & Hotline Logging: Monitoring project consultation inboxes and telephone hotlines, logging citizen queries into CRM trackers, and drafting approved replies.
Feedback Coding, Analytics & Reporting
- Qualitative Data Coding: Reviewing written representations, feedback forms, and meeting transcripts to tag key themes, concerns, and recommendations.
- Quantitative Survey Synthesis: Cleaning SurveyMonkey and Qualtrics exports, removing duplicates, cross-tabulating demographic metrics, and building Excel charts.
- Consultation Outcome Report Support: Formatting comprehensive draft reports, organizing verbatim community quotation appendices, and building visual presentation slides.
- Compliance & FOI Archiving: Ensuring all stakeholder records, written submissions, and consent logs meet GDPR, FOI, and statutory audit guidelines.
A Frictionless 4-Step Process
From onboarding your consultation timelines and engagement platforms to autonomous daily execution with zero management overhead.
Submit Requirements
Share your project scope (planning, transport, renewables, municipal), consultation dates, survey volume, and software tools via Email, Form, or WhatsApp.
Finalise the Deal
Your dedicated Sagedoer Project Manager reviews your statutory guidelines, executes binding confidentiality agreements, and tailors your onboarding SOPs.
Expert Execution
Delegate stakeholder CRM entry, feedback coding, webinar moderation, and portal upkeep. Your PM oversees speed, accuracy, and deadline commitments.
Pay Only for Output
We track and bill exclusively for the VA's actual productive hours. Your dedicated Project Manager's daily supervision and QA reviews are completely free.
Traditional Freelance Portals vs. Sagedoer
Why consultation facilitators, planning directors, and engagement advisors choose our managed model over solo contractors.
| Feature | Traditional Freelance Portals | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% hidden markups, job bidding fees, and monthly platform tiers | 0% Hidden Fees. Pay strictly for productive hours. |
| Daily Team Management | Consultation leads must personally train, supervise, and inspect solo contractors while running town halls | Dedicated Project Manager acts as your single point of contact |
| Engagement & Civic Literacy | Generic VAs unaware of statutory consultation periods, thematic coding, or civic engagement portals | Internally vetted talent trained in consultation workflows, CRM hygiene, and qualitative data coding |
| Hiring & Deployment Speed | Weeks lost sifting through resumes while statutory notice deadlines and workshop dates approach | Rapid deployment. Matched with an experienced VA in 24-48 hrs |
| Billing & Invoicing | Disjointed multi-contractor invoices with foreign exchange markups | Simple, centralized, transparent USD invoicing |
| Staff Turnover & Disruptions | Start over completely when a solo contractor vanishes right before a critical public hearing or report deadline | Seamless internal bench backup coverage with zero consultation halt |
Simple, Predictable Hourly Pricing
No lock-in contracts or agency placement commissions. Dedicated Project Manager included at zero extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
What Public Consultation Leaders Say
Real experiences from infrastructure consultation directors, planning engagement leads, and civic dialogue facilitators.
"During our 6-week statutory consultation on an onshore wind project, we received over 1,400 public submissions. Our Sagedoer VA logged every entry into Consultation Manager, tagged themes (shadow flicker, visual impact, traffic), and prepared our Statement of Community Involvement ahead of deadline."
"We run multi-stakeholder workshops on urban master plans. Having our VA handle Eventbrite RSVPs, configure Slido polls, and operate Zoom breakout rooms allowed our lead facilitators to focus entirely on mediating complex community discussions."
"The dedicated Project Manager is invaluable. When our transit corridor consultation generated a flood of 800+ survey responses in 72 hours, our PM coordinated the data cleaning and qualitative coding across Social Pinpoint without a single error."
"Hiring a full-time local engagement coordinator in Sydney would cost $85,000+ AUD. At $6/hour for full-time support, Sagedoer manages our EngagementHQ site, citizen enquiries, and event packs while saving our consultancy over 65% in overhead."
"During our 6-week statutory consultation on an onshore wind project, we received over 1,400 public submissions. Our Sagedoer VA logged every entry into Consultation Manager, tagged themes (shadow flicker, visual impact, traffic), and prepared our Statement of Community Involvement ahead of deadline."
"We run multi-stakeholder workshops on urban master plans. Having our VA handle Eventbrite RSVPs, configure Slido polls, and operate Zoom breakout rooms allowed our lead facilitators to focus entirely on mediating complex community discussions."
Questions Consultation Facilitators Ask
Direct, realistic answers addressing statutory consultation compliance, qualitative coding, digital engagement tools, and data privacy.
Deploy Your Consultation VA in 24-48 Hours
Submit your upcoming consultation needs below or connect directly to review your stakeholder mapping, feedback coding, and event moderation workflows.