Maximize Catalog Yield.
Outsource the Endless Statement Grind.
Stop losing prime deal-making and catalog expansion hours to parsing million-line DSP spreadsheets, chasing missing cue sheets, reconciling sub-publisher statements, and auditing unallocated "black box" royalties. SageDoer provides specialized Royalty Operations Virtual Assistants supervised by a free dedicated Project Manager who ensures every fractional cent is matched, logged, and audited with zero errors.
Samrat Pal (Dedicated Rights & Ops PM)
$0 Extra FeeVerifying DSP CSV ingestions, cue sheets & sub-pub splits
A High-Precision Remote Royalty Office Without the Payroll Overhead
Whether you manage an independent music publishing catalog, literary estates, patent royalties, or brand licensing revenue streams, reconciling fragmented statements demands rigorous mathematical accuracy. We handle the repetitive operations flawlessly.
Single Point of Contact
Communicate catalog directives, split adjustments, and distribution deadlines solely with your dedicated Project Manager on WhatsApp or email. They brief your royalty assistants, audit formulas, and enforce metadata standards with zero micromanagement.
Centralised Time Tracking
Gain transparent, screenshot-verified activity logs detailing exact work performed on DSP statement matching, cue sheet registrations, and unallocated fund disputes. Pay strictly for productive working minutes.
Zero Recruitment Hassle
Skip posting job ads, testing candidates on complex pivot tables and Power Query, or training junior staff who leave right before quarterly distribution crunch. We supply pre-vetted, formula-proficient royalty assistants in 24 to 48 hours.
0% Platform Surcharges
Freelance portals add 20% to 40% in hidden client fees, currency conversion cuts, and membership dues. SageDoer operates with 0% platform markups and zero monthly membership fees.
Seamless Backup Coverage
If your assigned royalty assistant falls sick right before a semiannual or quarterly distribution cutoff date, your dedicated PM immediately activates an internally trained backup equipped with your catalog calculation SOPs.
Consolidated Reporting
Receive clean weekly summaries of reconciled statements, active recovery claims, updated split logs, and unified USD invoices tailored for your finance and tax accountant.
100% Industry-Standard Royalty & Rights Tech Stack
Your virtual assistant connects directly into your royalty management software, PRO portals, distributor analytics, and financial ledgers on day one.
Curve Royalty
Ingestion & Distribution
Vistex / Maestro
Enterprise Rights Mgmt
ASCAP / BMI
PRO Work Registration
SoundExchange / MLC
Digital Mechanical & Non-Interactive
Excel & Power Query
Million-Row CSV Parsing
RoyaltyShare / Revelator
Cloud Digital Accounting
Amazon KDP / Ingram
Literary & Print Royalties
DSP Distributors
DistroKid / TuneCore Statements
QuickBooks / Xero
General Ledger Reconciliation
DocuSign / PandaDoc
Split Sheets & Licensing Agreements
Wise / Tipalti
Global Sub-Publisher Payouts
Secure Data Rooms
Catalog Archiving & PDF Portals
What Your Royalty Operations Virtual Assistant Handles Every Day
Keep your executive focus on catalog acquisitions, high-value sync licensing deals, and strategic IP valuation. We absorb the operational calculation grind.
Statement Ingestion & Parsing
- Downloading multi-territory statements from Spotify, Apple, YouTube, and Amazon
- Standardizing column structures, currency conversions, and mechanical deductions in Power Query
- Ingesting normalized CSV ledgers into Curve Royalty, Vistex, or customized Excel models
- Reconciling gross streaming and unit numbers against distribution payout bank deposits
PRO / CMO Catalog Registrations
- Registering new musical works and sound recordings on ASCAP, BMI, SESAC, and SoundExchange
- Matching and auditing ISRC, ISWC, and IPI numbers across international CMO registries
- Submitting television, commercial, and film cue sheets to ensure performance collection
- Updating publishing administrator shares in The MLC (Mechanical Licensing Collective) portal
Split Sheets & Contract Verification
- Extracting legal percentages from split sheets, co-publishing deals, and work-for-hire agreements
- Auditing recoupable advance balances, recording costs, and producer royalty points
- Ensuring co-writer publishing entities match official PRO membership records
- Maintaining centralized metadata repositories for newly acquired catalog assets
Unallocated "Black Box" Recovery
- Scouring unmatched SoundExchange and MLC historical payment lists for your catalog titles
- Filing formal ownership dispute claims and Letter of Direction (LOD) documents
- Auditing foreign sub-publisher deduction rates against statutory territorial maximums
- Reclaiming unallocated mechanical royalties before the statute of limitations expirations
Payee Statements & Tax Compliance
- Generating clean, transparent PDF royalty distribution statements for songwriters and authors
- Collecting and verifying domestic W-9 and international W-8BEN/W-8BEN-E tax certifications
- Preparing annual 1099-MISC royalty income summary reports for accounting teams
- Executing automated payout batches via Wise, Tipalti, or wire transfers
Licensing Pipeline & Sync Invoicing
- Issuing synchronization and master use license invoices for TV, film, and ad placements
- Tracking payment milestones for commercial brand endorsements and merchandise licensing
- Logging contract expiration, option exercise, and catalog reversion dates
- Preparing executive financial pace decks for quarterly catalog valuation reviews
How Our Fully Managed Service Works
From your initial consultation to everyday catalog reconciliation, we eliminate the friction of recruiting and supervising royalty accounting staff.
Submit Requirements
Share your catalog size, software platforms (Curve, Vistex, Excel), statement frequencies, and specific operational bottlenecks with us. Choose your preferred channel:
Finalise the Deal
Our dedicated royalty operations project manager will promptly get back to you to review your goals, outline tailored workflows, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, getting the work done seamlessly and efficiently through our internal team of vetted royalty specialists.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Traditional Freelance Portals vs. The SageDoer Model
Why busy catalog investors, music publishers, and licensing executives avoid the chaos of unmanaged freelance marketplaces.
| Evaluation Metric |
Traditional Platforms
Upwork, Freelancer, Fiverr
|
THE SMART CHOICE: SageDoer
Fully Managed & Supervised
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers while auditing calculations | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified formula skills and fake reviews | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of testing candidates on sample data sets | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again when they vanish | Seamless internal replacements with zero workflow disruption |
Predictable, Transparent Hourly Pricing
Pay strictly for hours of pure work. Dedicated Project Manager supervision is included at absolutely no extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Weekly activity & statement reconciliation logs
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Multi-catalog portfolio coordination & priority backup VA
Royalty Operations Savings Calculator
Compare SageDoer managed rates against hiring a local in-house US/UK royalty accountant or catalog administrator ($42/hr avg + overhead).
Trusted by Music Publishers, Literary Estates & IP Holding Funds
See how royalty owners eliminated multi-month statement backlogs, reclaimed unallocated funds, and saved 25+ hours each week.
"Every quarter, ingesting DSP statements from Spotify, Apple, and international sub-publishers was a nightmare of spreadsheet crashes. Our SageDoer VA uses Curve and Power Query to parse millions of rows with zero error. Our writer distributions are out two weeks early."
Julian Wainwright
Managing Director, Resonant Music Publishing (Nashville)
"We manage 140 author royalty agreements across Amazon KDP, Audible, and IngramSpark. Generating individual author statements, tracking advance recoupment, and verifying W-9s used to burn weeks of my time. Samrat and his team streamlined the whole process."
Eleanor Bennett
Publisher & Principal, Silverthorn Press
"Tracking commercial patent licensee sales reports and verifying quarterly minimum guarantee payments requires intense vigilance. Having a dedicated project manager QA all calculations before sending invoices has completely eliminated audit disputes."
Garrison Reid
Chief Investment Officer, Apex Intellectual Capital
"Our sync catalog is placed on hundreds of streaming and broadcast episodes. Our SageDoer VA logs cue sheets on RapidCue and SoundExchange, audits ASCAP performance statements, and recovers unmatched 'black box' dollars. 0% markup and stellar quality."
Camila Torres
VP of Sync & Operations, Sonic Pulse Media
"Every quarter, ingesting DSP statements from Spotify, Apple, and international sub-publishers was a nightmare of spreadsheet crashes. Our SageDoer VA uses Curve and Power Query to parse millions of rows with zero error. Our writer distributions are out two weeks early."
Julian Wainwright
Resonant Music Publishing
"We manage 140 author royalty agreements across Amazon KDP, Audible, and IngramSpark. Generating individual author statements, tracking advance recoupment, and verifying W-9s used to burn weeks of my time. Samrat and his team streamlined the whole process."
Eleanor Bennett
Silverthorn Press
Frequently Asked Questions from Royalty Business Owners
Everything you need to know about delegating statement parsing, split accounting, and rights administration to a managed virtual assistant.
Ready to Take the Calculation Stress Out of Your Royalty Business?
Submit your catalog and statement details below or connect with us immediately via WhatsApp or Calendly. Our dedicated royalty operations project manager will review your accounting platforms and match you with the ideal specialist within 24 to 48 hours.
Royalty Support Requirement Form
Tell us about your catalog assets, distribution frequency, and delegation needs.
Need immediate booking? Reach out directly via WhatsApp (+91 80170 67191) or visit sagedoer.com/contact/.