Deliver Life-Changing Speech Therapy While We Run Your
Prior Auths, Evaluation Report Staging & Billing Prep
Stop spending your clinical therapy evenings tabulating CELF-5 standardized scores, chasing physician Plan of Care (POC) signatures, waiting on hold for commercial insurance prior authorizations, and prepping Boom Cards. Sagedoer provides Managed Speech Therapy Virtual Assistants supervised by a dedicated Project Manager at $0 management fees.
Why Speech Pathologists & Clinic Directors Partner With Us
Your clinical genius belongs in articulation drills, language intervention, AAC implementation, and caregiver coaching—not manual insurance verification calls or formatting standardized assessment tables.
Insurance Benefit Verification & Prior Auths
Eliminate coverage surprises. We verify speech benefit caps (e.g., 30 visits/year, habilitative vs. rehabilitative), submit prior authorization requests via Availity, and track authorization renewal dates before sessions lapse.
Evaluation Report Staging & Score Tabulation
Save hours on diagnostic paperwork. We populate standardized score tables (standard scores, percentiles, age equivalents) from CELF-5, GFTA-3, PLS-5, and CASL-2 protocols into your EHR evaluation templates.
Physician Plan of Care (POC) Chasing
Never fail a Medicare or commercial audit. We fax initial evaluations and 90-day progress reports to pediatricians and primary care physicians, track signatures diligently, and archive signed POCs into patient charts.
Teletherapy Session Prep & Boom Cards
Walk into every virtual session prepared. Your VA pre-loads interactive Boom Cards, organizes Everyday Speech social skill modules, and stages digital visual schedules inside Zoom or your teletherapy portal.
Intake Onboarding & Waitlist Management
Keep your therapy calendar full. We field new parent inquiries, dispatch pediatric intake questionnaires, collect IEP/medical history releases, and backfill sudden cancellations from your clinic waitlist.
Dedicated Project Manager ($0 Fee)
Zero clinic micromanagement. Your dedicated Sagedoer Project Manager oversees daily VA execution, conducts quality audits on insurance submissions and data entry, and guarantees strict turnaround SLAs at no extra charge.
Speech Therapy EHRs, Billing Tools & Materials We Master
We integrate natively into your therapy practice management software, insurance clearinghouses, and teletherapy resource portals.
What Your Speech Pathology VA Executes Daily
We take care of the grueling intake onboarding, prior authorization chasing, evaluation template staging, and billing claims preparation so you stay 100% focused on clinical care.
Intake, Eligibility & Prior Auths
- Insurance Benefit Verification: Confirming speech-language benefits, copays, co-insurance, deductible status, and visit limits prior to evaluation.
- Prior Authorization Submissions: Compiling clinical narratives, submitting pre-auth requests via Availity or payor portals, and monitoring approval status.
- Physician Referral Management: Requesting initial prescriptions and obtaining pediatrician signatures on 90-day Plans of Care (POCs).
- Client Intake & Consent Paperwork: Dispatching electronic intake packs, HIPAA notices, fee schedules, and developmental history forms.
Evaluation Staging & Report Prep
- Standardized Score Entry: Inputting raw scores, standard scores, percentile ranks, and confidence intervals from CELF-5, GFTA-3, and PLS-5 protocols into report templates.
- Background History Synthesis: Extracting birth history, milestones, previous therapies, and school IEP details into diagnostic background sections.
- Re-Evaluation Tracking: Maintaining master clinic spreadsheets to flag upcoming 6-month and annual re-evaluation windows to prevent coverage lapses.
- AAC Documentation Collation: Assembling required trial data, physician face-to-face notes, and device specifications for speech generating device (SGD) funding.
Session Staging, Billing & Practice Ops
- Teletherapy Material Staging: Organizing student-specific Boom Cards, assigning digital decks in Boom Learning, and uploading visual schedules.
- Appointment Reminders & Reschedules: Sending automated text/email reminders to reduce no-shows and coordinating make-up sessions.
- Pre-Claim Billing Scrubbing: Cross-checking CPT codes (92507 vs 92523), ICD-10 diagnosis codes (F80.0, F80.2), and timed modifiers before claim batching.
- Patient Balance & Copay Invoicing: Reconciling private pay balances, collecting credit card payments via Stripe/SimplePractice, and sending monthly superbills.
A Frictionless 4-Step Process
From onboarding your clinic EHR and evaluation templates to autonomous daily practice support with zero management overhead.
Submit Requirements
Share your practice caseload, primary EHR (SimplePractice, TherapyNotes, WebPT), payor mix, and administrative bottlenecks via Email, Form, or WhatsApp.
Finalise the Deal
Your dedicated Sagedoer Project Manager reviews your clinical intake workflows, executes binding HIPAA Business Associate Agreements (BAAs), and tailors your onboarding SOPs.
Expert Execution
Delegate benefit checks, prior authorization submissions, test score tabulations, and POC tracking. Your dedicated PM monitors speed, accuracy, and compliance.
Pay Only for Output
We track and bill exclusively for the VA's actual productive hours. Your dedicated Project Manager's daily supervision, quality reviews, and onboarding support are completely free.
Traditional Freelance Portals vs. Sagedoer
Why speech-language pathologists, pediatric clinic owners, and private therapy practices choose our managed model over solo contractors.
| Feature | Traditional Freelance Portals | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% hidden markups, job bidding fees, and monthly platform tiers | 0% Hidden Fees. Pay strictly for productive hours. |
| Daily Team Management | Clinicians must personally train, supervise, and inspect solo contractors between back-to-back therapy sessions | Dedicated Project Manager acts as your single point of contact |
| Speech Pathology Literacy | Generic VAs unaware of CPT 92507, CELF-5 scores, POC signatures, or prior auth criteria | Internally vetted talent trained in therapy workflows, insurance verification, and evaluation templates |
| Hiring & Deployment Speed | Weeks lost screening resumes while patient intake waitlists grow and evaluations sit unwritten | Rapid deployment. Matched with an experienced therapy VA in 24-48 hrs |
| Billing & Invoicing | Disjointed multi-contractor invoices with foreign exchange markups | Simple, centralized, transparent USD invoicing |
| Staff Turnover & Disruptions | Start over completely when a solo contractor vanishes right before authorization renewal sprints | Seamless internal bench backup coverage with zero practice pause |
Simple, Predictable Hourly Pricing
No lock-in contracts or agency placement commissions. Dedicated Project Manager included at zero extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
What Speech Pathologists & Clinic Owners Say
Real experiences from pediatric SLP practice founders, telepractice networks, and adult rehabilitation coordinators.
"Entering CELF-5 and GFTA-3 score tables into SimplePractice used to take me 45 minutes per evaluation report. My Sagedoer VA tabulates standard scores, percentiles, and age equivalents with 100% precision. I reclaimed 12 hours every week for direct therapy."
"In private practice, chasing pediatricians for signed 90-day Plans of Care (POC) was our biggest audit vulnerability. Our VA logs every fax, calls doctors' medical records desks, and maintains our charts so we never face an insurance clawback."
"The dedicated Project Manager is phenomenal. When we had our seasonal intake surge in September with 40 new families needing insurance verification and Availity prior auths, our PM and VA cleared the entire queue in 72 hours."
"Hiring a full-time clinic coordinator in Chicago would cost $55,000+ plus health benefits and taxes. At $6/hour for full-time support, Sagedoer handles our intake screening, patient schedule reminders, and TherapyNotes billing prep seamlessly."
"Entering CELF-5 and GFTA-3 score tables into SimplePractice used to take me 45 minutes per evaluation report. My Sagedoer VA tabulates standard scores, percentiles, and age equivalents with 100% precision. I reclaimed 12 hours every week for direct therapy."
"In private practice, chasing pediatricians for signed 90-day Plans of Care (POC) was our biggest audit vulnerability. Our VA logs every fax, calls doctors' medical records desks, and maintains our charts so we never face an insurance clawback."
Questions Speech Pathologists & Practice Owners Ask
Direct, realistic answers addressing HIPAA compliance, SLP terminology, assessment tabulation, and clinical workflow coordination.
Deploy Your Speech Pathology VA in 24-48 Hours
Submit your practice requirements below or connect directly to review your upcoming intake queues, evaluation report backlogs, and prior authorization workflows.