Hold Powerful Transformational Space While We Run Your
Client Onboarding, Sacred Calendars, Communities & Retainers
Stop losing your grounded energy manually sending Dubsado intake questionnaires, rescheduling back-to-back client sessions without energetic buffer, triaging unmonitored Voxer messages, setting up Skool/Kajabi course modules, and chasing expired Stripe installments. Sagedoer provides Managed Spiritual Coaching Virtual Assistants supervised by a dedicated Project Manager at $0 management fees.
Why Spiritual Mentors & Guides Partner With Us
Your gifts belong in transformative 1:1 sessions, intuitive readings, deep energetic space-holding, and leading sacred retreats—not troubleshooting Zoom links, managing calendar clashes, or sending overdue payment notices.
Sacred Boundary & Calendar Guardrails
Protect your energetic capacity. We configure strict pre- and post-session integration buffers in Acuity or Calendly, enforce non-negotiable weekly rest blocks, and manage client reschedule requests with gentle, firm professionalism.
Soulful Onboarding & Intake Workflows
Deliver a high-vibe first impression. We dispatch welcome packets, track executed coaching agreements, send intuitive intake questionnaires in Dubsado or HoneyBook, and create dedicated client resource hubs in Notion.
Voxer & Telegram Support Triage
Free yourself from constant notifications. Your VA triages incoming client voice and text memos, filters administrative or scheduling questions, flags urgent energetic support requests, and enforces your agreed support hours.
Community Space-Holding & Membership Ops
Maintain a grounded community sanctuary. We welcome new members in Skool, Circle, or Kajabi, approve join requests, pin weekly intentions, organize guest masterclass recordings, and remove spam without draining your energy.
In-Person Retreat Logistics & Manifests
Host transformative global retreats with ease. We liaise with eco-luxury retreat venues, collect guest dietary/travel questionnaires, coordinate airport transfers, organize welcome gift boxes, and manage balance payment milestones.
Dedicated Project Manager ($0 Fee)
Zero team micromanagement. Your dedicated Sagedoer Project Manager oversees daily VA execution, conducts quality reviews on client deliverables and payment audits, and guarantees strict turnaround SLAs at no extra charge.
Coaching Platforms, Portals & Community Hubs We Master
We integrate natively into your existing client portal, course software, payment gateways, and communication channels.
What Your Spiritual Coaching VA Executes Daily
We handle the administrative logistics, boundary enforcement, community spaces, and billing follow-ups so you stay fully anchored in your zone of genius.
Intake & Sacred Boundary Protection
- Energetic Buffer Scheduling: Setting 30-to-60 minute reset windows between 1:1 sessions in Acuity/Calendly to prevent energetic exhaustion.
- Client Intake & Soul Agreements: Dispatching electronic service agreements, liability disclosures, and intake questionnaires in Dubsado.
- Private Client Notion Hubs: Creating personalized client portals containing session recordings, integration prompts, and recommended readings.
- Session Rescheduling & Boundaries: Fielding cancellation requests, enforcing your 24/48-hour policy, and managing calendar swaps empathetically.
Community & Content Nurture
- Skool & Circle Community Care: Onboarding new group members, managing access tiers, pinning announcements, and moderating community posts.
- Voxer / Telegram Channel Triage: Filtering administrative and billing questions out of your high-ticket 1:1 channels so you only answer coaching topics.
- Spiritual Content Repurposing: Transcribing your voice notes, channeling sessions, or podcasts into newsletter drafts and social carousel slides in Canva.
- Audio Meditation Library Management: Trimming guided meditation audio recordings, adding ambient tracks, and uploading them to private podcast feeds or Kajabi.
Retreats, Courses & Billing Ops
- In-Person Retreat Coordination: Collecting guest arrival itineraries, tracking dietary requirements, communicating with venue staff, and preparing welcome guides.
- Failed Payment Recovery: Monitoring failed monthly recurring subscription charges in Stripe, sending polite automated dunning notices, and updating cards.
- Course & Mastermind Setup: Uploading module videos, audio links, and downloadable PDF workbooks into Kajabi, Teachable, or Skool classroom portals.
- Testimonial & Feedback Harvesting: Distributing post-program feedback surveys, extracting powerful client transformation stories, and organizing marketing assets.
A Frictionless 4-Step Process
From onboarding your practice guidelines and brand voice to autonomous daily support with zero management drag.
Submit Requirements
Share your coaching model (1:1 mentorship, group masterminds, retreats), primary software tools (Kajabi, Skool, Dubsado), and administrative bottlenecks.
Finalise the Deal
Your dedicated Sagedoer Project Manager reviews your client confidentiality protocols, executes binding NDAs, and tailors your onboarding SOP roadmap.
Expert Execution
Delegate intake questionnaires, calendar buffer enforcement, community posts, and payment plans. Your dedicated PM monitors speed, accuracy, and tone.
Pay Only for Output
We track and bill exclusively for the VA's actual productive hours. Your dedicated Project Manager's daily supervision, quality reviews, and onboarding support are completely free.
Traditional Freelance Portals vs. Sagedoer
Why spiritual coaches, transformational guides, and intuitive mentors choose our managed model over unvetted solo contractors.
| Feature | Traditional Freelance Portals | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% hidden markups, job bidding fees, and monthly platform tiers | 0% Hidden Fees. Pay strictly for productive hours. |
| Daily Team Management | Coaches must personally train, supervise, and inspect solo contractors while holding deep client space | Dedicated Project Manager acts as your single point of contact |
| Spiritual & Coaching Literacy | Generic VAs unaware of energetic boundaries, Voxer etiquette, Kajabi setups, or retreat operations | Internally vetted talent trained in coaching operations, community holding, and client care |
| Hiring & Deployment Speed | Weeks lost screening resumes while client inquiries sit unanswered and course launches stall | Rapid deployment. Matched with an experienced coaching VA in 24-48 hrs |
| Billing & Invoicing | Disjointed multi-contractor invoices with foreign exchange markups | Simple, centralized, transparent USD invoicing |
| Staff Turnover & Disruptions | Start over completely when a solo contractor vanishes right before a major launch or retreat | Seamless internal bench backup coverage with zero practice pause |
Simple, Predictable Hourly Pricing
No lock-in contracts or agency placement commissions. Dedicated Project Manager included at zero extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
What Spiritual Coaches & Guides Say
Real operational experiences from intuitive mentors, breathwork facilitators, and transformational retreat leaders.
"Before Sagedoer, I had clients booking 1:1 sessions back-to-back with zero integration time. My VA built sacred calendar buffers in Acuity, cleaned up our Voxer triage, and organized our Dubsado client portals. My nervous system has never felt more protected."
"Running a 70-person spiritual membership in Circle used to mean endless hours answering login questions and approving members. My Sagedoer VA moderates the community space, pins weekly energy updates, and tracks failed Stripe installments gracefully."
"The dedicated Project Manager is phenomenal. When we organized our 7-day Costa Rica immersion retreat for 24 women, our PM and VA managed guest flight manifests, dietary forms, and room balances without a single operational hitch."
"Hiring a full-time executive assistant locally in London would cost £55,000+ per year. At $6/hour for full-time support, Sagedoer handles my podcast transcription, Kajabi module staging, and newsletter broadcasts while saving our practice 70% in overhead."
"Before Sagedoer, I had clients booking 1:1 sessions back-to-back with zero integration time. My VA built sacred calendar buffers in Acuity, cleaned up our Voxer triage, and organized our Dubsado client portals. My nervous system has never felt more protected."
"Running a 70-person spiritual membership in Circle used to mean endless hours answering login questions and approving members. My Sagedoer VA moderates the community space, pins weekly energy updates, and tracks failed Stripe installments gracefully."
Questions Spiritual Coaches & Mentors Ask
Direct, realistic answers addressing sacred boundary protection, emotional intelligence, client confidentiality, and software setups.
Deploy Your Spiritual Coaching VA in 24-48 Hours
Submit your practice needs below or connect directly to review your upcoming client onboarding, calendar buffers, and community support workflows.