Keep Your Fleet Running 24/7 Without Answering Dispatch Calls at 3 AM. Offload the Fleet Grunt Work.
Delegate high-friction inbound booking call triage, manual ride entry into dispatch engines (Autocab, iCabbi, TaxiCaller, Cab9), driver document & MOT compliance audits, corporate invoicing, and flight arrival tracking to vetted Virtual Assistants. Supervised by a Dedicated Project Manager at no extra fee.
What Your Taxi VA Executes Daily
Inbound Booking Calls & Phone Triage
Answering rider inquiries, quoting fixed rates, entering pickup/drop-off postcodes into dispatch software, and sending SMS confirmations.
Airport Transfers & Live Flight Tracking
Monitoring live flight numbers via FlightRadar24, adjusting driver dispatch times for delays, and coordinating meet-and-greet parking bays.
Driver Licensing & Document Compliance
Auditing driver badges, PCO/TLC licenses, vehicle MOTs, insurance renewals, and road tax to keep your fleet council-compliant.
Sustainable Fleet Growth
Why Taxi & Private Hire Operators Partner With SageDoer
Running a profitable taxi firm requires non-stop dispatch vigilance, driver management, and meticulous regulatory compliance. Here is how our managed model protects your sanity and margins.
Zero Lost Booking Calls
Every unanswered ring is revenue handed to your competitor. Your VA captures calls, logs bookings into your dispatch engine, and keeps cars moving.
100% Licensing Compliance
Avoid costly council or TLC licensing fines. Your VA audits driver badges, DBS checks, vehicle MOTs, and insurance policies well before expiration dates.
Up to 70% Dispatch Savings
Local dispatch staff costs $18–$24/hour plus overtime and payroll tax. Get professional, articulate dispatch support starting from just $6 to $7/hour.
Free Operations Supervision
You don't have to micromanage daily task queues. Your Dedicated Project Manager reviews call logs, dispatch accuracy, and turnaround metrics at $0 fee.
Technical Proficiency
Dispatch Engines, Telematics & Software We Master
Our specialized taxi assistants are pre-vetted and experienced in standard transport dispatch engines, GPS trackers, and fleet accounting suites.
Dispatch & Booking Engines
- Autocab (365 / Ghost): Ride entry, pre-booking queues, zone management, driver bidding rules
- iCabbi: Dispatch screen management, driver shift allocations, automated SMS notifications
- TaxiCaller: Web dispatch console, tariff configurations, driver app assignments
- Cab9: Corporate portal bookings, client billing setups, multi-vehicle dispatching
- Cordic & Karhoo: Advanced fleet routing, aggregator booking integrations, fare tables
Telematics & Logistics Tools
- FlightRadar24 & FlightAware: Inbound commercial flight tracking, arrival delay adjustments
- Samsara & Verizon Connect: GPS live tracking, route replay, driver geofence alerts
- Google Maps & Waze Live: Congestion checks, roadwork detour notices, ETA calculations
- Webfleet: Vehicle diagnostic alerts, mileage tracking, driver rest period compliance
- TomTom Telematics: Speed monitoring, vehicle idle time logs, route efficiency reviews
VoIP, Billing & Support
- RingCentral, 8x8 & 3CX: Inbound call queues, multi-line phone triage, call recording audits
- QuickBooks & Xero: Weekly driver commission sheets, corporate account monthly invoicing
- Stripe & Square Terminal: Virtual card terminal payments, chargeback defense records
- Zendesk & Freshdesk: Lost property ticketing, overcharge complaints, driver feedback triage
- WhatsApp Business API: Automated rider booking confirmations and driver chat broadcasts
Scope of Work
Exact Fleet Operations You Can Offload Starting Next Week
Keep your focus on securing lucrative B2B corporate contracts, growing your driver fleet, and increasing profit margins while your VA handles daily operations.
Booking Call Intake & Dispatch Entry
Handling inbound customer calls via VoIP, checking postcode coordinates, quoting vehicle-appropriate tariffs (saloon, estate, 8-seater minibus), and logging jobs into Autocab or iCabbi with zero spelling errors.
Airport Transfers & Flight Monitoring
Checking international flight statuses on FlightRadar24, adjusting pickup times for early landings or customs delays, messaging drivers with passenger contact notes, and managing meet-and-greet parking slips.
Driver Onboarding & Document Auditing
Maintaining a live compliance dashboard for every driver: tracking council badge expirations, vehicle inspection certificates, MOTs, commercial insurance renewals, and roadworthiness documents.
Corporate Account Billing & School Runs
Auditing daily corporate account dockets, reconciling hotel partner vouchers, preparing municipal school run attendance sheets, and generating accurate monthly invoices via QuickBooks or Xero.
Lost Property & Customer Dispute Triage
Serving as a professional customer liaison: logging lost item claims (phones, wallets, luggage), contacting drivers to arrange secure return, resolving overcharge questions, and responding to Google reviews.
Driver Weekly Payouts & Rent Reconciliation
Reconciling cash fares collected against credit card jobs, calculating radio/dispatch weekly base rent deductions, applying fuel card charges, and producing transparent, itemized weekly driver pay stubs.
Frictionless Process
How SageDoer Eliminates Dispatch Management Headaches
A turnkey, fully managed engagement designed so you never have to act as an operational babysitter.
Submit Requirements
Share your dispatch software (Autocab, iCabbi, TaxiCaller), active fleet size, call volume, and shift coverage hours via form, email, or WhatsApp.
Finalise The Deal
Your Dedicated Project Manager aligns on call-answering scripts, executes bilateral NDAs, sets up role-restricted software access, and locks in SOPs.
Expert Execution
Your PM takes full operational control, directing our internal vetted transport specialists and conducting daily QA on job entries and call quality.
Pay Only for Output
Centralized time logs charge strictly for actual VA working time. Project Manager supervision is 100% free.
Objective Comparison
Traditional Freelance Portals vs. SageDoer Fully Managed
See why independent taxi firm owners and private hire operators choose our managed assistant model over unpredictable freelance marketplaces.
| Evaluation Factor | Traditional Freelance Marketplaces | The SageDoer Advantage |
|---|---|---|
| Platform & Management Surcharges | Up to 40% in hidden client fees, currency conversions, and bid markups | 0% Hidden Fees. Pure hourly rate ($6–$7/hr) only. |
| Daily Team Supervision | You must constantly babysit, explain dispatch software, and audit hours | Dedicated Project Manager acts as your single accountable point of contact |
| Quality Assurance & Dispatch Literacy | Unvetted freelancers who enter wrong addresses or miss booking details | Internally vetted, trained in Autocab, iCabbi, postcode routing, and tariffs |
| Hiring & Deployment Speed | Weeks spent interviewing candidates while phone lines go completely unanswered | Instant delegation. We immediately allocate the ideal trained fleet assistant |
| Billing & Invoicing Overhead | Fragmented weekly invoices, payment processor splits, and fee disputes | Simple, transparent, centralized USD invoicing with itemized time logs |
| Staff Turnover Risk | Freelancer ghosts on a busy Saturday night; phone lines crash and business halts | Immediate internal backup replacement guaranteed with zero operational downtime |
Predictable Pricing with Free Project Management
No contracts, no placement fees, and no retainers. Choose the dedicated fleet support tier that matches your dispatch volume.
Part-Time Dedicated
Perfect for boutique chauffeur services & regional fleets needing peak-hour or weekend dispatch backup
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management & quality supervision
- Zero setup or onboarding fees
- No monthly membership or platform charges
- Weekly consolidated timesheets & logs
Full-Time Dedicated
For busy taxi bases, high-volume PHV companies, airport transfer hubs & growing multi-car fleets
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA audits
- Zero setup or onboarding fees
- No monthly membership charges
- Instant replacement guarantee with zero downtime
Verified Client Reviews
Trusted by Taxi Firm Owners & Transport Fleet Managers
Hover over any review to pause the stream.
"We run 65 cars on Autocab Ghost. Our SageDoer assistant answers booking overflow calls during morning school runs and Friday evenings. Our call drop rate fell from 19% to under 2% in the first month."
Tariq R.
Managing Director, Metro Taxis (Manchester, UK)
"Airport transfers represent 80% of our revenue. Having our VA track incoming flights on FlightRadar24, adjust driver dispatch times for delays, and coordinate passenger meeting points has eliminated parking wait fees."
Gary S.
Owner, Premier Chauffeurs & Executive Cars (London)
"Council compliance used to keep me up at night. Our VA tracks driver badge renewals, MOT inspection dates, and vehicle insurance policies on a shared tracker. Zero council breach notices since we started."
Michael K.
Fleet Operations Lead, City Cabs (Birmingham, UK)
"Weekly driver payroll and corporate hotel invoicing used to take my entire Sunday. Our assistant reconciles all card versus cash jobs and issues company invoices in QuickBooks without a single error. Incredible value."
David L.
Principal Partner, Airport Express Shuttles (Orlando, FL)
"We run 65 cars on Autocab Ghost. Our SageDoer assistant answers booking overflow calls during morning school runs and Friday evenings. Our call drop rate fell from 19% to under 2% in the first month."
Tariq R.
Managing Director, Metro Taxis (Manchester, UK)
"Airport transfers represent 80% of our revenue. Having our VA track incoming flights on FlightRadar24, adjust driver dispatch times for delays, and coordinate passenger meeting points has eliminated parking wait fees."
Gary S.
Owner, Premier Chauffeurs & Executive Cars (London)
Frequently Asked Questions
Everything You Need to Know Before Delegating
Specific answers to common dispatch availability, software integration, and compliance questions asked by fleet owners.
Delegate Your Taxi Operations to a Managed VA Specialist.
Stop spending your nights answering dispatch calls, tracking delayed flights, and auditing driver MOT certificates. Schedule a quick 30-minute discovery call or send us your fleet requirements.
Request Taxi Fleet VA Talent
Tell us your dispatch software and shift coverage needs; our PM connects within 2 hours.