Reclaim 20+ Hours A Week.
Step Fully Into Your CEO Zone.
Offload the mental load. Seamlessly delegate inbox triage, calendar buffering, VIP client onboarding, Kajabi launch tech, podcast repurposing, CRM lead tracking, and bookkeeping cleanup. Supervised by a dedicated Project Manager at zero management surcharge. Rates start at just $6/hr.
You (Founder & Visionary)
Focus on vision, sales, thought leadership & IP
Dedicated Operations PM
Daily QAAssigns tasks, quality-checks deliverables & aligns deadlines
Inbox gatekeeping, schedule buffering & travel booking
CRM hygiene, HoneyBook flows & social repurposing
Trusted Administrative & Operational Leverage Across Female-Led Ventures
Pre-Trained in the Modern Entrepreneurial Tech Stack
No hand-holding required. Our virtual assistants are already fluent in the exact operations, client onboarding, course, and marketing systems you rely on daily.
Kajabi & Skool
Course Access & Community
HoneyBook & Dubsado
Contracts & Onboarding
Notion & ClickUp
SOPs & Project Boards
HubSpot & CRM
Deal Stages & Follow-Ups
Kit (ConvertKit)
Broadcasts & Tags
Canva & Descript
Reels, Clips & Slides
Calendly & Acuity
Buffer Times & Screening
QBO & Xero
Receipts & Expense Logs
Stripe Billing
Dunning & Subscriptions
Google & Slack
Inbox Zero & Asynchronous Comms
Loom & SOPs
Process Documentation
Centralized Tracker
Verified Output Proof
What Your Dedicated VA Executes Daily
Free yourself from administrative overwhelm. Here is the operational heavy lifting your dedicated assistant takes off your plate every single day:
Executive Inbox & Calendar Gatekeeping
Never let an unruly inbox drain your focus. Your VA creates quiet space for deep strategic work, client deliverables, and creative flow.
- Achieving daily Inbox Zero with custom VIP labels and draft replies
- Enforcing calendar focus blocks, buffer times, and no-meeting days
- Screening cold pitches, vendor requests, and collaboration inquiries
- Booking seamless flights, hotels, and speaking engagement itineraries
VIP Client Onboarding & Contract Ops
Create an unforgettable first impression for high-ticket clients without spending your evenings generating contracts and forms.
- Dispatching client agreements & invoices via HoneyBook/Dubsado
- Setting up private Google Drive folders, Slack channels & Notion portals
- Tracking intake questionnaires and sending pre-call prep briefs
- Coordinating client welcome gifts, milestone acknowledgments & surveys
Digital Launches & Course Management
Run stress-free webinar launches, membership communities, and course cohorts with flawless technical execution behind the scenes.
- Setting up Kajabi/Skool modules, audio files, and downloadable PDF workbooks
- Tech moderation on live Zoom masterclasses, breakout rooms & chat Q&A
- Managing member login troubleshooting, billing questions & access grants
- Configuring tag automations, checkout pages & reminder email sequences
Omnichannel Content Repurposing
Turn one piece of core intellectual property—such as a podcast or keynote—into a week’s worth of high-engagement social media assets.
- Generating transcriptions, timestamps & show notes in Descript
- Formatting branded LinkedIn carousels, quote graphics & slide decks in Canva
- Drafting email newsletters in ConvertKit matching your authentic founder voice
- Scheduling weekly content across Metricool, Later, or LinkedIn scheduler
CRM Pipeline Hygiene & Call Dossiers
Walk into discovery calls and investor pitches completely prepared with concise prospect intelligence and clean CRM records.
- Preparing one-page prospect background dossiers prior to discovery calls
- Updating deal stages, notes & next actions inside HubSpot or Pipedrive
- Following up on unbooked discovery links from inbound website leads
- Managing speaker bureau submissions, podcast pitches & media press kits
Billing Dunning & Financial Organization
Protect your business cash flow. Recover failed Stripe payments and keep receipts organized for your CPA each month.
- Executing polite, automated dunning follow-ups for failed Stripe memberships
- Matching digital receipts to bank transactions inside QuickBooks or Xero
- Tracking contractor W-9 / 1099 details, invoice submissions & payouts
- Generating monthly top-line KPI reports (MRR, churn, cash in hand)
How SageDoer Removes the Hiring Burden
No awkward interviews, no recruitment agency retainers, and zero payroll liabilities. Here is how our managed operations engine works:
Submit Requirements
Share your business model, current bottlenecks, preferred tools (Notion, Kajabi, HoneyBook), and your ideal weekly delegation volume:
Finalise The Deal
Our dedicated Project Manager joins a 30-minute strategy call to review your SOPs, confirm secure portal access, and execute mutual NDAs.
Expert Execution
Your Project Manager oversees all daily work—clearing emails, buffering schedules, managing courses, and checking deliverables for accuracy.
Pay Only For Output
We bill exclusively for your virtual assistant’s active working hours. Dedicated Project Manager supervision is 100% complimentary.
Why Female Founders Choose SageDoer Over Freelancer Marketplaces
You don’t have time to baby-sit independent contractors or guess whether an unvetted freelancer will ghost you mid-launch.
| Feature & Operational Benefit |
Traditional Platforms / Freelancers
|
SageDoer (The Managed Solution)
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden platform markups, client membership tiers & escrow cuts | 0% Hidden Fees. Pay strictly for productive execution hours. |
| Daily Team Management | You must constantly supervise, write endless checklists, and follow up every morning | Dedicated Project Manager acts as your single point of contact at $0 extra |
| Talent Vetting & Tool Skills | Hit-or-miss profiles; you must spend weeks training them on Kajabi, HoneyBook, or Notion | Internally vetted, pre-trained specialists with verified proficiency in modern online business tools |
| Hiring & Onboarding Speed | Weeks lost interviewing candidates while tasks pile up on your personal to-do list | Instant delegation. Dedicated specialist matched and deployed within 24 to 48 hours. |
| Billing & Time Tracking | Confusing screenshots, inflated idle hours, and multiple independent invoices | Simple, consolidated, centralized USD weekly invoices backed by verified activity proof |
| Staff Turnover & Disruption | If your freelancer leaves mid-launch, operations collapse and you restart from zero | Seamless internal backup specialists step in instantly with zero workflow disruption |
Clear Rates. Zero Management Markups.
Pay exclusively for the logged hours of execution. Dedicated Project Manager supervision is included on every plan at zero extra cost.
Part-Time Executive VA
Ideal for solopreneurs, boutique consultants, and founders wanting daily inbox clearing and calendar control.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision ($0 extra)
- Zero setup or onboarding fees
- No monthly membership charges
- Centralized weekly time tracking & reporting
Full-Time Dedicated VA
Total back-office coverage for scaling agency founders, course creators, and multi-program CEOs.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision ($0 extra)
- Zero setup or onboarding fees
- No monthly membership charges
- Pre-trained internal backup specialist on standby
Executive ROI & Savings Calculator
Compare SageDoer’s managed team against hiring a local Executive Assistant ($34/hr average + healthcare, taxes, equipment & paid time off).
Real Feedback From Women Leaders & Business Owners
See how female entrepreneurs reclaim peace of mind and scale their revenue with SageDoer. (Hover to pause)
"As an agency CEO with 14 team members, I was drowning in calendar invites, invoice chases, and client onboarding forms. Having a dedicated Project Manager supervise my SageDoer VA gave me back my Sundays. I closed two $25k retainers last month simply because my head was finally clear."
Samantha Hayes
CEO & Founder, Hayes Creative Studio (Chicago, IL)
"We run three high-ticket coaching cohorts on Kajabi and Skool. Our SageDoer VA manages member logins, moderates live Zoom chats, and repacks our weekly Q&As into Canva carousel posts. The quality is phenomenal and the zero platform fee model saved us thousands."
Dr. Brooke Langston
Founder, The Executive Women’s Mastermind (Atlanta, GA)
"I used to spend 15 hours a week coordinating influencer gifting, reviewing inventory orders, and answering customer support tickets. SageDoer took over the entire workflow within 48 hours. Having my PM run quality audits gives me total peace of mind."
Nadia Vance
Founder, Lumina Organic Wellness (Austin, TX)
"Between travel, speaking keynotes, and consulting engagements, my calendar used to be a disaster. My VA protects my travel windows, ensures I have prospect dossiers before every call, and keeps HoneyBook invoices paid on time. Worth 10x what I pay."
Kendall Miller
Author & Leadership Consultant (Denver, CO)
"As an agency CEO with 14 team members, I was drowning in calendar invites, invoice chases, and client onboarding forms. Having a dedicated Project Manager supervise my SageDoer VA gave me back my Sundays. I closed two $25k retainers last month simply because my head was finally clear."
Samantha Hayes
CEO & Founder, Hayes Creative Studio (Chicago, IL)
"We run three high-ticket coaching cohorts on Kajabi and Skool. Our SageDoer VA manages member logins, moderates live Zoom chats, and repacks our weekly Q&As into Canva carousel posts. The quality is phenomenal and the zero platform fee model saved us thousands."
Dr. Brooke Langston
Founder, The Executive Women’s Mastermind (Atlanta, GA)
Frequently Asked Questions
Everything you need to know about partnering with a dedicated, managed SageDoer assistant.
Step Into High-Leverage Leadership Today.
Tell us about your business model, current time bottlenecks, and core tools. Our dedicated Operations Project Manager will prepare a tailored delegation plan within 12 hours.
Request Your Executive VA Match
Tell us about your business, weekly delegation goals, and primary software stack. We will match your ideal assistant within 12 hours.
Prefer an immediate conversation? Click here to book a 30-min strategy session on Calendly.