Discovery Call Booked
New lead scheduled via Acuity / Calendly
VA Pre-Call Prep
Intake form reviewed; CRM profile created
Client Onboarded!
Contract signed in HoneyBook. Welcome packet sent.
Stop Managing the Back-End.
Start Coaching.
Grow your coaching practice without the admin burnout. Hire a highly trained Life Coach Virtual Assistant to handle client onboarding, calendar tetris, and community management—fully supervised by a Dedicated Project Manager for free.
100%
Fully Managed
$0
Platform Fees
70%
Overhead Savings
Integrated Seamlessly Into Your Practice
The Smart Alternative to Unreliable Freelancers
Business coaches, wellness leaders, and executive consultants use Sagedoer to scale their impact without the headache of managing raw talent.
| The Problem | Solo Upwork/Fiverr VAs | SageDoer (Managed VA) |
|---|---|---|
| Cost Structure | High monthly retainers ($1,500+) regardless of how much work they actually complete. | Zero Retainers. Flat $6-$7/hr. Pay strictly for pure active hours worked on your business. |
| Quality Assurance | You must constantly spot-check their emails to clients to ensure they sound professional. | Dedicated Project Manager audits communication and workflows daily at no extra cost. |
| Software Training | You spend weeks teaching them how to use Kajabi, Teachable, or Dubsado. | Pre-Trained Talent. Our VAs arrive proficient in modern creator and coaching software stacks. |
| Confidentiality | Risking your clients' highly sensitive personal or business information with unvetted freelancers. | Strictly Secured. VAs sign binding NDAs and use secure credential managers (like LastPass). |
| Scaling Up | When you launch a new group program, your single VA gets instantly overwhelmed and drops the ball. | Instant Elasticity. Instantly upgrade to Full-Time or add a second VA during massive course launches. |
What Will Your Coaching VA Handle?
We take over the operational friction so you can focus entirely on your clients' transformations and revenue-generating activities.
Calendar & Inbox Management
Stop playing email ping-pong. Your VA manages Acuity/Calendly links, reschedules cancellations, filters out spam, and drafts polite replies to routine client inquiries.
Client Onboarding Flow
Create a premium first impression. The VA sends out digital contracts via HoneyBook/Dubsado, collects intake forms, sets up their client portal, and sends the welcome packet PDF.
Community Management
Keep your group programs engaged. The VA approves members in your Skool or Facebook Group, posts weekly engagement prompts, tracks member progress, and removes spam.
Canva & Material Design
Turn your raw notes into beautiful coaching materials. The VA uses Canva to design branded worksheets, course slides, lead magnet PDFs, and social media carousels.
Course & Newsletter Formatting
Stop fighting with formatting. Your VA uploads your videos to Kajabi/Teachable, formats your weekly newsletter in ConvertKit, and schedules broadcasts to your list.
Billing & Payment Chasing
Maintain your boundaries. The VA handles the awkward money conversations, sending out invoices via Stripe or Paperbell, tracking failed payments, and politely following up on past-due accounts.
How We Organize Your Practice
From establishing secure access to launching your next cohort, our Project Manager ensures total accuracy.
Phase 1
Systems Audit
Share your current coaching stack (Kajabi, Acuity, Canva) and outline the administrative bottlenecks slowing your growth.
Phase 2
SOP & Tone Setup
Your Dedicated PM documents your exact client onboarding flow and maps your brand's specific tone of voice for email replies.
Phase 3
Expert Execution
The VA takes over the inbox, community moderation, and scheduling. The PM audits their communication daily to ensure perfection.
Phase 4
Pay Only for Output
We meticulously log time. You are billed strictly for actual VA labor executing your admin tasks. The PM's management and QA is 100% free.
Trusted by 6 & 7-Figure Coaches
"My VA handles all my Paperbell onboarding. When a client books, they automatically get their contract, their first worksheet designed in Canva, and the Zoom link. I literally just show up and coach."
Sarah M.
Executive Leadership Coach
"I finally launched my Skool community because my SageDoer VA handles all the moderation and weekly engagement posts. They also take my messy Google Docs and turn them into stunning ConvertKit newsletters."
David R.
Business & Mindset Coach
"Having the dedicated Project Manager is what sold me. I don't have time to train an assistant. SageDoer handled the Kajabi uploading protocols and made sure my VA was perfect before she ever touched my live site."
Jessica W.
Wellness & Intuitive Coach
"My VA handles all my Paperbell onboarding. When a client books, they automatically get their contract, their first worksheet designed in Canva, and the Zoom link. I literally just show up and coach."
Sarah M.
Executive Leadership Coach
"I finally launched my Skool community because my SageDoer VA handles all the moderation and weekly engagement posts. They also take my messy Google Docs and turn them into stunning ConvertKit newsletters."
David R.
Business & Mindset Coach
Ditch the Expensive Retainers.
No ghosting freelancers, no $2,000/mo minimums, and no hidden QA fees.
Part-Time
Perfect for solo coaches needing inbox triage, onboarding, and basic Canva work.
Est. $560 USD / Month (4 Weeks)
- 20 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Full-Time
For coaches aggressively scaling group programs, communities, and content volume.
Est. $960 USD / Month (4 Weeks)
- 40 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Expertly Answered Concerns
Common questions from Life, Business, and Wellness Coaches.
Are they familiar with coaching platforms like Kajabi and HoneyBook?
Yes. Our VAs are trained specifically in the creator and coaching tech stack. They know how to format courses in Kajabi/Teachable, send smart files in HoneyBook, manage billing in Paperbell, and trigger email sequences in ConvertKit.
How do you handle client confidentiality?
As a coach, your clients share deeply personal information with you. All SageDoer VAs sign strict, legally binding Non-Disclosure Agreements (NDAs). We also recommend using secure password managers (like LastPass) so your VA can access your inbox and CRM without ever seeing your actual passwords.
How do they learn to sound like me in emails?
During onboarding, your Project Manager will review your past communications to map your brand's specific tone (e.g., warm and empathetic vs. direct and corporate). For the first few weeks, the VA will save all replies as "Drafts" for your review. Once you are comfortable with their tone, you can approve them to send directly.
Can they help me launch my course or community?
Absolutely. Launching is incredibly administrative-heavy. Your VA can help upload the video modules, format the accompanying Canva workbooks, schedule the promotional emails, and moderate the Skool or Facebook group as new members join.
Do I pay extra for the Project Manager?
No. The dedicated Project Manager is provided 100% free of charge. They act as your fractional Operations Manager—overseeing the VA's email drafts, checking that onboarding tasks were completed, and managing the VA’s daily schedule so you don't have to play boss.
Ready to Scale Your Practice?
Stop losing hours to client onboarding and inbox management. Send us your software stack and pain points, and our team will get back to you with a tailored support plan.
Direct Contact Channels
Request Information
Fill out the quick secure operational request form below to deploy your dedicated team.