Scale Your Margins with a Marketing Agency VA
Stop letting your core team drown in repetitive reporting, prospect scraping, and basic campaign setups. Hire a vetted Virtual Assistant to handle fulfillment ops—overseen by a free Sagedoer Project Manager.
Agency Operations Dash
Reporting & CRM Sync
Apex Roofing - Sept Metrics
VA compiled Meta Ad spend, GHL lead counts, and built Looker Studio dashboard for AM review.
HVAC Owner Sourcing (Texas)
VA scraped 300 D7/Apollo leads, verified emails, and triggered Cold Email Sequence 2.
PM Quality Check: The Sagedoer Project Manager audits client reports for data accuracy and ensures your CRM pipelines are completely clean.
What Your Agency VA Handles
Stop letting administrative tasks destroy your agency margins. Our VAs execute the high-volume, repetitive fulfillment and prospecting tasks so your core team can focus on strategy.
Client Reporting Assembly
Pulling data from Google Ads, Meta, and Semrush. Updating Looker Studio dashboards or formatting End-of-Month (EOM) presentation decks for your Account Managers.
Prospect Scraping & Sourcing
Building hyper-targeted lead lists using Apollo, D7 Lead Finder, or LinkedIn Sales Navigator. Verifying emails to protect your outbound domain reputation.
CRM Setup & Hygiene
Working natively in GoHighLevel (GHL) or HubSpot. Migrating client data, fixing broken tags, deduplicating contacts, and managing basic snapshot deployments.
Basic Campaign Fulfillment
Handling repetitive setup tasks: uploading content to WordPress, formatting email newsletters in Mailchimp/Klaviyo, or scheduling approved social posts in Buffer.
Cold Outreach Inbox Ops
Monitoring your agency's cold email inboxes. Filtering out bounces, replying to basic FAQs, and booking interested agency prospects directly onto your calendar.
Invoicing & Collections
Drafting monthly retainer invoices in QuickBooks or Stripe. Sending polite but persistent follow-ups for late payments to protect your agency's cash flow.
Fluent in Agency Software
Our VAs seamlessly integrate into the leading platforms used by modern marketing and SEO agencies.
Stop Relying on Untrained Freelancers
Why struggle with unreliable Upwork temps when you can have a dedicated, managed operations assistant integrated into your agency?
| Feature | Freelance Marketplaces (Upwork/Fiverr) | Sagedoer (Fully Managed VA) |
|---|---|---|
| Platform Fees | 10% - 20% platform markup on every invoice. | 0% Hidden Fees. Flat hourly rate only. |
| Quality Assurance | You must double-check their report data to avoid looking bad to clients. | Dedicated PM audits reports and CRM inputs for accuracy. |
| Software Experience | You spend weeks teaching them how GoHighLevel works. | VAs vetted specifically for agency software proficiency. |
| Daily Oversight | Your Account Managers must stop working to micromanage them. | Dedicated PM acts as your single point of contact for free. |
| Turnover Protection | If they quit, your fulfillment grinds to a halt entirely. | Seamless internal replacements with zero workflow disruption. |
Fulfill More. Spend Less.
Scale your agency's capacity without the massive overhead of hiring local junior account managers.
Part-Time
20 Hours Per Week
- Pay only for active execution hours
- Dedicated Project Manager included
- Free quality QA & management
- Zero setup or onboarding fees
Full-Time
40 Hours Per Week
- Pay only for active execution hours
- Dedicated Project Manager included
- Free quality QA & management
- Zero setup or onboarding fees
Trusted by Growth & Ad Agencies
"Our Sagedoer VA handles all our monthly client reporting. They pull data from Meta, Google Ads, and GHL and format it into our Looker Studio template perfectly. Saves my AMs 20 hours a month."
"The Project Manager is incredible. They oversee our VA who scrubs Apollo leads and runs our Lemlist outreach campaigns. Our sales calendar has been fully booked for 3 months."
"We replaced an expensive junior account manager. Our Sagedoer VA manages our CRM hygiene, formats Canva graphics, and chases late invoices. Absolute lifesaver for our margins."
"Our Sagedoer VA handles all our monthly client reporting. They pull data from Meta, Google Ads, and GHL and format it into our Looker Studio template perfectly. Saves my AMs 20 hours a month."
"The Project Manager is incredible. They oversee our VA who scrubs Apollo leads and runs our Lemlist outreach campaigns. Our sales calendar has been fully booked for 3 months."
Frequently Asked Questions
Do your VAs know how to use GoHighLevel (GHL)?
Yes. Our Agency VAs are heavily vetted for experience in modern marketing CRMs. They understand GHL workflows, pipeline stages, contact tagging, and basic snapshot deployments, meaning you won't spend weeks teaching them the software.
Can they build Looker Studio dashboards from scratch?
While our VAs are excellent at *updating* and maintaining existing Looker Studio templates (pulling data, fixing broken data sources, formatting), we recommend having your internal team or the Project Manager define the initial dashboard structure and KPI logic.
What happens if a VA makes an error on a client report?
This is the exact reason Sagedoer includes a free Project Manager. The PM acts as your internal QA layer. They audit the VA's reports, verify ad spend numbers against the platforms, and ensure everything is formatted correctly before the report is sent to your Account Managers.
How do they handle prospect sourcing without getting our domain blacklisted?
Our VAs are trained in cold email hygiene. When scraping lists from Apollo or D7, they run the data through verification tools (like NeverBounce or MillionVerifier) to remove catch-alls and hard bounces *before* loading them into your sending tool (Lemlist/Instantly).
Unburden Your Account Managers Today
Submit your agency's tech stack and fulfillment bottlenecks via the form. A Sagedoer Project Manager will reply promptly to structure your support plan.