Legally Defensible Board Minutes. Crystal Clarity.
Without the 20-Hour Transcription Burden.
Stop losing high-billable corporate secretary, general counsel, and executive director hours manually cleaning raw AI transcription hallucinations, capturing complex Roberts Rules motions, logging recusals, and formatting board packets. Delegate your statutory meeting minutes, executive action-item matrices, and governance record-keeping to vetted documentation specialists overseen by a free Project Manager at zero markup.
Trusted by Fortune 500 Boardrooms, Public Charities & Legal Governance Councils
Your Minute-Taking Command Desk
You (Corporate Secretary / Board Chair)
Set meeting agendas, motion parameters & approval drafts
Dedicated Project Manager
100% FREEMotion verification, quorum calculation, action-item QA
Vetted Minute-Taking Specialist VA
Otter, Fireflies, Diligent, Boardable, Roberts Rules
Client Feedback & Boardroom Impact
Trusted by Corporate Secretaries, Non-Profit Boards & Municipal Councils
Hover over any feedback card to pause and read.
"Our 4-hour quarterly board meetings involve complex regulatory deliberations, audit committee approvals, and formal voting on stock option grants. Our SageDoer assistant transforms messy AI recordings into pristine, legally defensible formal minutes adhering to Robert's Rules with exact seconder logs."
Helena Westfall
Corporate Secretary & General Counsel, Novus Financial
"We coordinate monthly trustee meetings across multiple time zones. Having a dedicated project manager supervise our minute-taking meant zero training overhead. Our assistant logs attendee recusals for conflict-of-interest votes and publishes clean PDF packets into Boardable 48 hours post-meeting."
Dr. Marcus Vance
Executive Director, Horizon Medical Trust
"Our executive leadership team holds weekly Monday syncs where critical product roadmap decisions and revenue targets are determined. Our SageDoer VA synthesizes 90-minute discussions into 1-page Action Item & Decision Matrices (AIDM) in Notion with assigned owners and deadlines at $6/hr."
Claire Lemieux
Chief of Staff, Stratum Cloud Technologies
"Public records and municipal committee hearings require exact transcript compliance and verbatim resolution tracking. SageDoer’s assistant cross-checks roll-call votes against audio feeds and formats statutory minutes ready for public archiving. Flawless reliability."
Ronald Henderson
Committee Clerk & Governance Director, Tri-County Development Board
"Our 4-hour quarterly board meetings involve complex regulatory deliberations, audit committee approvals, and formal voting on stock option grants. Our SageDoer assistant transforms messy AI recordings into pristine, legally defensible formal minutes adhering to Robert's Rules with exact seconder logs."
Helena Westfall
Corporate Secretary & General Counsel, Novus Financial
"We coordinate monthly trustee meetings across multiple time zones. Having a dedicated project manager supervise our minute-taking meant zero training overhead. Our assistant logs attendee recusals for conflict-of-interest votes and publishes clean PDF packets into Boardable 48 hours post-meeting."
Dr. Marcus Vance
Executive Director, Horizon Medical Trust
Engineered to Solve the 6 Biggest Meeting Minutes Bottlenecks
Executive leadership, corporate secretaries, and board chairs shouldn't waste high-tier strategic hours untangling flawed automated AI transcripts, chasing unassigned action items, or fixing resolution formatting errors.
Single Dedicated Governance Lead
Never waste time managing disparate freelance transcriptionists, typists, and executive assistants. You communicate strictly with your assigned Project Manager who enforces your corporate charter and formatting SOPs.
Pay Purely for Output, Never Supervision
We exclusively bill for the verified hours spent listening to sessions, drafting minutes, and updating action matrices. Your dedicated Project Manager's quality checks, Robert's Rules auditing, and oversight are 100% complimentary.
Statutory Robert's Rules & Quorum Rigor
Ensure audit-ready corporate compliance. We capture formal motions, explicit seconders, roll-call voting tallies (ayes/nays/abstentions), quorum certifications, and conflict-of-interest recusals with legal precision.
Action Items & Decision Matrices (AIDM)
Eliminate forgotten board directives. Alongside formal minutes, we extract concise executive summaries and assign action items with clear individual owners, target deadlines, and dependencies in Asana, ClickUp, or Notion.
Executive Privacy & Strict Corporate NDAs
Protect unannounced mergers, executive compensation reviews, proprietary financials, and legal liabilities. Every assistant operates under legally binding NDAs with password-vaulted access to your board portals.
Rapid 24-48 Hour Post-Meeting Delivery
Never wait weeks for meeting minutes. Your completed, peer-reviewed draft minutes and action-item dashboards are delivered to your desk within 24 to 48 hours of meeting adjournment while deliberations remain fresh.
Factually Proficient in the Platforms Boardrooms & Executives Rely On
Our virtual assistants possess hands-on operational proficiency in the exact board governance portals, AI audio transcription suites, video conference tools, and productivity databases used across enterprise management.
Real Tasks Delegated by Corporate Secretaries & Executives Daily
From capturing formal statutory motions under Robert’s Rules and cleaning multi-speaker AI recordings to publishing action-item boards and archiving board packets, here is what your managed assistant handles.
Robert's Rules of Order Formal Motion Capture
Recording exact motion wording, names of directors moving and seconding, formal amendments, discussion summaries, and roll-call voting tallies (ayes, nays, and formal abstentions).
Quorum Roll-Call & Recusal Documentation
Verifying statutory quorum attendance requirements at meeting call to order, documenting late arrivals/early departures, and recording director conflict-of-interest recusals for audit compliance.
Executive Session & In-Camera Redaction
Differentiating between open agenda deliberations and confidential in-camera/executive sessions, preparing separate restricted-distribution minutes for legal, audit, and compensation subcommittees.
Statutory Resolution & Signature Page Formatting
Drafting formal board resolutions ("BE IT RESOLVED THAT..."), formatting board chair and corporate secretary signature blocks, and archiving approved minutes into official minute books.
How SageDoer Works: 4 Simple Phases
No two-week hiring delays or candidate screening fatigue. We get straight to work with proven governance documentation and meeting minutes specialists under expert managerial oversight.
Submit Requirements
Share your meeting frequency, board portals (Diligent, Boardable, Teams), preferred minute format (Robert's Rules, formal vs. informal), or audio recordings with us:
Finalise the Deal
Our dedicated project manager will promptly review your meeting protocols, execute mutual corporate Non-Disclosure Agreements (NDAs), and finalise partnership details.
Expert Execution
Your project manager takes full charge of operations, getting audio synthesized, motions verified, formal minutes formatted, and action item registers published.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Traditional Freelance Platforms vs. SageDoer
See why corporate secretaries, general counsels, and executive directors leave chaotic freelance marketplaces for SageDoer’s fully managed meeting documentation operations.
| Criteria | Traditional Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | Heavy burden: You must audit audio attribution, check Robert's Rules, and train VAs yourself | Zero Overhead: Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Unpredictable: Hallucinated quotes, missed formal motions, and unverified AI outputs | Guaranteed: Internally vetted, rigorously trained meeting minutes analysts |
| Hiring & Deployment Speed | 2-4 Weeks: Endless cycles of reviewing candidate resumes and trial audio evaluations | Instant: Immediate delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Fragmented: Complex, multi-freelancer invoices with currency headaches | Seamless: Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Disruptive: Freelancer ghosts right before annual general meetings or statutory audits | Continuous: Seamless internal replacements with zero workflow disruption |
Calculate Your Exact Meeting Documentation Cost Savings
Compare the real cost of hiring an in-house corporate governance clerk or executive paralegal ($40+/hr loaded wage with payroll taxes, benefits, and office space) against SageDoer’s fully managed model.
Transparent Rates. Zero Hidden Add-Ons.
No lock-in contracts, no platform markup, and no supervisor fees. Pay only for verified hours worked by your dedicated meeting minutes taking virtual assistant.
Part-Time
Ideal for recurring committee minutes, audio cleanup & weekly action item matrices
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Consolidated weekly action item & decision registers
Full-Time
Dedicated 8 hours/day for high-volume corporate boards, legal practices & public bodies
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Priority rapid response & instant backup replacement
Frequently Asked Questions
Everything corporate secretaries, board chairs, executive directors, and governance leads need to know about working with SageDoer.
Ready to Upgrade Your Meeting Minutes Operations?
Submit your meeting schedule, board portal platforms (Diligent, Boardable, OnBoard), or audio recording challenges, or contact our management team directly. We will review your governance scope and assign the right remote specialist immediately.
Tell Us What Meeting Minutes Tasks You Need Handled
Your dedicated project manager will follow up within 2 to 4 business hours.