Run Your Online Course & Academy on Autopilot for Just $6/Hour.
Stop losing hours to student login tickets, broken video embeds, drip schedule glitches, and community spam. Our managed virtual assistants manage your entire LMS ecosystem—from curriculum uploads to 24/7 student care—with a dedicated Project Manager supervising quality at zero extra charge.
Course Ops & Savings Estimator
- Curriculum upload, video transcription & automated drip triggers
- Password resets, refund triage, quiz setup & completion certificates
Trusted by Cohort Leaders, Skool Operators & Academy Founders
Real feedback from online educators who eliminated tech headaches and boosted student completion rates.
"We run a 3,000-member community on Skool with monthly course launches. Our Sagedoer VA handles student welcome messages, module uploads, Zapier-to-Stripe syncs, and leaderboard gamification. The dedicated PM makes sure no ticket goes unanswered for more than 15 minutes."
Devon Miller
Founder, ScaleOps Cohort Academy (Miami, FL)
"Migrating our 14 courses from Teachable to Kajabi felt like an impossible mountain. Our Sagedoer VA transferred all video assets, quizzes, community boards, and student progress records in under 3 weeks without a single data loss. Exceptional execution."
Rachel Kapoor
Lead Instructor, Product Leadership Institute (London, UK)
"Before SageDoer, I spent 2 hours every evening resetting student passwords, granting course offer accesses, and diagnosing why a student's card didn't trigger their module drip. Handing this to a managed VA at $7/hr gave me my teaching life back."
Brett Wilson
Creator, NextGen Web Development Bootcamp (Denver, CO)
"We coordinate live Zoom workshops across 3 time zones. Our assistant schedules the calendar invites, uploads session replays to Vimeo within 2 hours of completion, timestamps key insights, and issues dynamic PDF graduation certificates via Accredible."
Claire Lemieux
Operations Director, Global UX Academy (Montreal, CA)
Scale Your Education Business Without Management Chaos
Bypass the risk of unvetted freelance techs who disappear right before your big launch. We oversee the entire student support and LMS administration pipeline on your behalf at no extra charge.
Single Point of Contact
Never manage multiple freelance techs, video editors, and community mods. Your dedicated Project Manager receives your course curriculum, coordinates workflows, and ensures rapid execution.
0% Platform Markups & Bidding Fees
Avoid paying 20%-40% freelance platform fees or expensive $3,000/month digital agency retainers. With SageDoer, pay strictly for the actual working hours logged at simple, flat rates.
Launch-Ready Quality Assurance
Every module upload, video player link, downloadable PDF worksheet, quiz branch, and coupon code is audited through a comprehensive pre-launch checklist before your students see it.
Consolidated Time & Output Tracking
Transparent weekly reports detailing exact time spent across student tickets resolved, modules uploaded, live cohort replay timestamps, and platform automation testing.
Zero Launch Disruption Backup
Your course launches and cohort calls cannot afford downtime. If your dedicated VA is ever unavailable, our Project Manager seamlessly transitions a pre-vetted LMS specialist.
Student Data & IP Security
We operate through encrypted password vault managers (LastPass/1Password) with role-based LMS permissions. Your proprietary curriculum videos and student customer data stay 100% protected.
Comprehensive Day-to-Day Course Management Responsibilities
Factually accurate, high-level operational tasks executed daily by your virtual assistant.
Curriculum Ingestion & Drip Architecture
- ✓ Lesson Structuring: Uploading modules, lesson descriptions, time-markers, and downloadable action guides.
- ✓ Drip Schedule Setup: Configuring automated unlock triggers (e.g., weekly release, milestone-gated access).
- ✓ Resource Packaging: Attaching PDFs, audio files, Notion hub links, and Google Drive templates to corresponding lessons.
Student Technical Support & Helpdesk
- ✓ Login & Access Issues: Resolving password reset loops, locked accounts, and missing product permissions in minutes.
- ✓ Ticket Management: Handling Zendesk, Freshdesk, or LMS inbox inquiries with polite, brand-aligned macro responses.
- ✓ Billing & Receipts: Issuing VAT/tax invoices, managing payment update links, and updating corporate invoicing details.
Community Moderation & Engagement
- ✓ Skool & Circle Governance: Welcoming new members, guiding onboarding threads, and filtering promotional spam.
- ✓ Gamification Tracking: Monitoring points, badges, leaderboard status, and unlocking bonus vault rewards.
- ✓ Q&A Escalation: Tagging instructors or teaching assistants for deep domain technical questions.
Video Hosting & Replay Pipeline
- ✓ Video Ingestion: Uploading raw recordings to Vimeo OTT, Wistia, or native LMS players with domain privacy locks.
- ✓ Subtitles & Transcripts: Generating and cleaning AI transcripts (Descript/Rev) and formatting SRT subtitle files.
- ✓ Cohort Replay Turnaround: Trimming Zoom call beginnings/ends and posting replays within 2-4 hours of session end.
Quizzes, Assignments & Certification
- ✓ Interactive Assessment: Building multiple-choice quizzes, open-ended reflections, and passing score gates.
- ✓ Automated Certificates: Connecting Accredible or Certifier to generate dynamic, verifiable completion credentials.
- ✓ Student Progress Audits: Tracking drop-off rates and flagging inactive learners for automated re-engagement nudges.
Checkout Funnels & Dunning Automations
- ✓ Offer & Coupon Configuration: Setting up early-bird discounts, coupon codes, product bundles, and order bumps.
- ✓ Dunning & Churn Prevention: Monitoring failed monthly subscription rebills and executing automated retry sequences.
- ✓ Zapier / Webhook Flows: Connecting checkout processors (Stripe/PayPal) directly to email CRM tags and LMS access.
Have a Course in Production or an Existing Student Body?
Our Project Manager reviews your current LMS setup, student onboarding workflows, and ticketing tags within 24 hours to ensure seamless delegation.
100% Fluent in Industry-Leading Course Platforms & Ops Tools
Zero training curve. Our virtual assistants are certified and experienced across the most popular learning platforms and community portals.
Transparent Hourly Rates. Dedicated Project Manager Included.
No platform fees. No onboarding charges. Pay strictly for actual LMS administration and student care hours.
Part-Time
Est. $560 USD / Month (4 Weeks)
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✓Pay only for hours of pure work
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✓Dedicated Project Manager included
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✓Free management supervision
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✓Zero setup or onboarding fees
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✓No monthly membership charges
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✓Ideal for creators with 1-3 evergreen courses needing daily ticket care
Full-Time
Est. $960 USD / Month (4 Weeks)
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✓Pay only for hours of pure work
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✓Dedicated Project Manager included
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✓Free management supervision
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✓Zero setup or onboarding fees
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✓No monthly membership charges
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★Comprehensive live cohort management, Skool moderation & fast launch coverage
Traditional Platforms vs. Sagedoer
Compare the hidden friction of hiring unmanaged freelance techs against our internally supervised LMS management workforce.
| Feature / Operational Area | Traditional Platforms | THE SMART CHOICE SageDoer.com |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
How It Works: 4 Simple Steps to Effortless Course Operations
From sharing your platform access to fully automated student management and module delivery.
Submit Requirements
Share your specific project needs with us to get started. Choose your preferred channel to reach out:
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, getting the work done seamlessly and efficiently through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Frequently Asked Questions for Online Course Creators
Clear, realistic answers addressing platform access security, student ticket SLAs, and launch emergency support.
Ready to Take the Friction Out of Running Your Online Academy?
Choose your preferred communication channel below. Our dedicated project manager will review your LMS stack, active student headcount, and weekly workload within 2 to 4 business hours.
Request Your Course Platform Virtual Assistant
Share your platform details (Kajabi, Skool, Teachable, etc.) and operational priorities. Our Project Manager will reach out within 2-4 business hours.