Keep Your Hands on the Patients. Let Us Handle the Front Desk.
Stop losing billable therapy hours to complex insurance verifications, missed calls, and expiring Plans of Care. Hire a rigorously trained, HIPAA-compliant Physical Therapy Virtual Assistant. We manage the QA, and you pay only for output.
Proficient in Top PT EMRs & Software
What Your PT Clinic VA Handles Daily
Your dedicated Project Manager ensures our vetted medical experts execute these critical front-office tasks flawlessly, maximizing your clinic's realization rate.
Insurance Verification (VOB)
Stop waiting on hold with BlueCross. We verify benefits 2-3 days prior to the Initial Eval so you know exact copays, deductibles, and visit limits before they arrive.
- Calling payers for full benefit breakdowns
- Entering fee schedules into WebPT/Jane
- Securing Prior Authorizations (Evicore, etc.)
Patient Intake & Scheduling
We act as your remote reception desk. We answer inbound calls, chase referral faxes, and ensure your schedule is packed with minimal gaps.
- Answering VoIP calls & scheduling Evals/Follow-ups
- Managing the waitlist and cancellation fill-ins
- Sending digital intake forms via EMR
Plan of Care (POC) Tracking
Don't let authorizations expire. We track Medicare caps, expiring POCs, and follow up with referring physicians to get signed POCs returned quickly.
- Faxing progress notes to referring MDs
- Tracking authorization visit limits daily
- Generating Superbills for Out-of-Network patients
The Sagedoer Architecture
Why Clinic Directors and Private Practice owners choose our managed service over raw freelancing.
Unmanaged Freelancers
Platform & Bidding Fees
Up to 40% lost to marketplace markups and hidden setup fees.
Management Overhead
Your Clinical Director must waste hours writing SOPs and directly supervising the VA's EMR entries.
HIPAA & Security Risks
Unvetted freelancers accessing sensitive Patient Health Information (PHI) on unmonitored home networks.
Medical Illiteracy
Hiring a generic VA who doesn't understand the difference between a deductible and an out-of-pocket maximum.
Sagedoer Managed
0% Hidden Fees
Pay strictly for hours worked. Zero platform or setup fees.
Dedicated Project Manager
Acts as your remote Office Manager. We oversee the VA at no cost to you.
Strict HIPAA Protocols
Internally vetted experts. The PM establishes secure remote desktop (VPN/RDP) protocols for safe access.
PT-Specific Training
VAs who understand Evicore, Medicare caps, CPT codes, and how to read an EOB.
Deployment Protocol
A structured, secure workflow designed to integrate smoothly with your EMR.
Submit Requirements
Share your EMR (e.g., WebPT, Prompt), daily call/intake volume, and front-desk bottlenecks.
SOP & Access Setup
Your PM establishes secure VoIP/EMR access, maps out your scheduling rules, and builds verification templates.
Active Delegation
Your PM takes charge. They manage the VA executing VOBs, answering phones, and tracking authorizations.
Pay for Output
Centralized time tracking. You pay only for the VA's actual working hours. PM QA is 100% free.
Flat-Rate Operational Costs
Predictable USD invoicing. No platform fees. Free Management included.
Part-Time Coordinator
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Coordinator
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Clinic Directors
See how Sagedoer's managed approach stops the admin chaos in PT clinics.
"Insurance verification used to take up half of our Front Desk's day. Now, our Sagedoer VA calls the payers and enters the benefit breakdowns into WebPT perfectly. We haven't had a surprise denial since."
Dr. David T., DPT
Clinic Owner
"Tracking POC expirations was a nightmare. The VA methodically faxes progress notes to the referring MDs and ensures we get the signed POCs back before the next visit. Incredible ROI."
Sarah J.
Clinical Director
"We needed someone to monitor our inbound calls while the front desk was handling patients. The PM set up the workflow in RingCentral and Jane App flawlessly. Best decision we've made."
Marcus K.
Operations Manager
"Zero platform fees and simple billing. I send our clinic's waitlist to the Project Manager, and the VA handles calling patients to fill last-minute cancellations. Highly recommend."
Elena L.
Billing Manager
"Insurance verification used to take up half of our Front Desk's day. Now, our Sagedoer VA calls the payers and enters the benefit breakdowns into WebPT perfectly. We haven't had a surprise denial since."
Dr. David T., DPT
Clinic Owner
"Tracking POC expirations was a nightmare. The VA methodically faxes progress notes to the referring MDs and ensures we get the signed POCs back before the next visit. Incredible ROI."
Sarah J.
Clinical Director
"We needed someone to monitor our inbound calls while the front desk was handling patients. The PM set up the workflow in RingCentral and Jane App flawlessly. Best decision we've made."
Marcus K.
Operations Manager
"Zero platform fees and simple billing. I send our clinic's waitlist to the Project Manager, and the VA handles calling patients to fill last-minute cancellations. Highly recommend."
Elena L.
Billing Manager
System Queries (FAQ)
Common questions about delegating your PT clinic administration.
How do you ensure HIPAA compliance and data security?
Do I have to train them on my specific EMR (like WebPT or Clinicient)?
Can they handle outbound calls to insurance companies?
Do these VAs handle direct medical billing or coding?
Treat more patients.
We handle the desk.
Stop letting your therapists waste billable hours on hold with insurance companies. Contact us to deploy a trained PT Virtual Assistant and a dedicated Project Manager.
Request Deployment Proposal
Share your EMR software (e.g., WebPT, Jane) and clinic requirements below. Your Project Manager will establish contact shortly.