Keep Your Techs on the Route.
We'll Handle the Office.
Stop losing leads to missed calls while skimming pools, and stop spending your evenings invoicing. Hire a highly-trained Pool Maintenance Virtual Assistant, managed by a dedicated Project Manager at zero platform fees.
0
Missed Leads
100%
Optimized Routes
70%
Cost Reduction
Quality Assurance
Routes Audited by Master PM
Operations Built for Pool Pros
You didn't start a pool business to do paperwork. Let our managed VAs handle the repetitive, detail-oriented work of running your service routes.
Call Answering & Dispatch
Catching every lead. Answering inbound calls, triaging repair requests vs. regular cleanings, and intelligently dispatching your techs based on zone.
Route Optimization
Managing Skimmer or Jobber routes. Adjusting schedules for sick techs, weather delays, and ensuring tight geographic routes to save on gas and drive time.
Chemical Tracking & Billing
Reviewing tech logs to ensure every extra pound of shock, algaecide, or specialty chemical used is accurately added to the customer's monthly invoice.
Estimates & Quotes
Stop typing up filter replacement quotes at 9 PM. Send your VA rough notes or photos from the site, and they will build out a professional, itemized proposal.
A/R & Collections
Generating monthly invoices. Following up relentlessly but politely on unpaid accounts, failed credit cards, and expired payment methods to keep cash flow healthy.
Uncompromising Quality Control
Every route adjusted and quote sent is audited by your dedicated Project Manager. Zero management overhead for you.
Discuss Your WorkflowsThe Pool Tech Stack
Proficient in Top Industry Tools
Our VAs hit the ground running. You just grant them secure access to the software you already use to route and bill.
The Smart Choice for Pool Businesses
Why growing pool maintenance companies choose Sagedoer's managed model over hiring random freelancers or answering services.
Basic Answering Services
Industry Knowledge
They just take messages. They don't know the difference between a DE filter clean and a simple shock treatment.
Software Capabilities
They can't log into Skimmer to optimize a route or view your tech's actual location.
Administrative Help
They only answer calls. They won't bill for extra chemicals, chase invoices, or prep quotes.
Pricing Models
Charging high per-minute rates that punish you for having long, consultative customer calls.
Dedicated Pool VA
Industry Knowledge
Trained to understand basic pool terminology to triage repair calls correctly.
Software Capabilities
They work directly inside your CRM (Skimmer/Jobber) to book and route jobs live.
Administrative Help
A true back-office assistant. They prep quotes, log chemical usage, and chase unpaid bills.
Pricing Models
Flat hourly rate ($6-$7/hr). Take the time needed to close the lead without watching the clock.
Seamless Contractor Onboarding
Integrate an expert into your office workflow safely in just a few days.
Submit Requirements
Share your routing software (e.g., Skimmer), phone system, and specific bottlenecks (billing vs. calls).
Finalise Strategy
Our PM sets up standard operating procedures (SOPs) for dispatching and quoting, and assigns your VA.
Expert Execution
Your VA manages calls, optimizes routes, and bills for chemicals. The PM audits the initial work to ensure accuracy.
Pay Only for Output
We log and charge exclusively for the VA's actual working time. The PM's oversight is completely free.
Transparent, High-ROI Pricing
Scale your pool business without the massive payroll overhead of local office staff.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA auditing
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA auditing
- Zero setup or onboarding fees
- No monthly membership charges
Frequently Asked Questions
Yes. We train our VAs to understand the difference between a DE filter clean, a pump motor replacement, and a simple shock treatment. This ensures they ask the right qualifying questions when a customer calls, saving your technicians from driving out to jobs unprepared.
You simply set up call forwarding or provide them a seat on your VoIP system (like RingCentral, OpenPhone, or Dialpad). They answer professionally using your company's name and scripts, making them sound like an in-house dispatcher.
Absolutely. A common workflow is for the VA to check Skimmer logs daily. If a tech added extra algaecide, phosphate remover, or shock, the VA ensures those specific line items are added to the customer's monthly QuickBooks or Jobber invoice so you stop losing money on chemicals.
The PM acts as your Office Manager. Instead of you micromanaging the VA, you give your dispatch rules or pricing sheets to the PM. The PM trains the VA, listens to call recordings to ensure good customer service, and audits estimates before they go out. This oversight is provided at zero extra cost.
Reclaim your evenings.
Contact us to discuss your routing software and office bottlenecks. We can integrate a highly-trained VA into your pool service business safely.
Request an Ops Audit
Fill out the form below and a PM will reach out shortly.