Stop Chasing Journalists.
Start Landing Press Coverage.
Building media lists and sending follow-ups shouldn't consume your day. Hire a rigorously trained PR & Media Virtual Assistant to scrape contacts, run Pitchbox campaigns, and monitor HARO requests. We manage the QA, and you pay only for output.
Proficient in Top PR & Media Tech Stacks
What Your PR Assistant Handles Daily
Your dedicated Project Manager ensures our vetted communications experts execute these time-consuming outreach tasks, keeping your agency's pipeline full of press opportunities.
Media List Building
Stop guessing who to email. We meticulously research and scrape targeted lists of journalists, podcasters, and editors actively covering your client's niche.
- Utilizing Muck Rack, Cision, and Twitter
- Verifying contact info via Hunter.io to prevent bounces
- Segmenting lists by tier, beat, and publication
Pitching & HARO Monitoring
Securing press requires speed and volume. We monitor daily query platforms and execute your cold email campaigns to ensure constant brand visibility.
- Scanning HARO/Qwoted 3x daily for relevant queries
- Formatting and sending approved pitch templates
- Managing automated follow-up sequences in Pitchbox
Press Clipping & Reporting
Prove ROI to your clients easily. We track brand mentions, capture published articles, and compile beautiful coverage reports.
- Setting up Meltwater or Google Alerts tracking
- Capturing screenshots and logging live links
- Formatting end-of-month client coverage decks
The Sagedoer Architecture
Why PR Agencies and In-House Communications teams choose our managed service over raw freelancing.
Unmanaged Freelancers
Domain Reputation Damage
An untrained freelancer blasting unverified, spammy emails will get your agency's domain blacklisted by Google.
Platform & Bidding Fees
Up to 40% lost to marketplace markups and hidden setup fees.
Management Overhead
You must write exhaustive SOPs and constantly proofread their HARO pitches to ensure brand alignment.
Siloed Skills
Hiring a list-builder who refuses to actually format and send the pitch campaigns.
Sagedoer Managed
Strict Quality Assurance
The PM checks email templates, pitch copy, and list hygiene to protect your brand and domain reputation.
0% Hidden Fees
Pay strictly for hours worked. Zero platform or setup fees.
Dedicated Project Manager
Acts as your PR Account Coordinator. We oversee the VA's outreach at no cost to you.
Seamless Continuity
Instant internal replacements. Your clients' coverage tracking never skips a beat.
Deployment Protocol
A structured workflow designed to safely scale your media relations.
Submit Requirements
Share your target publications, pitch angles, and current PR software stack.
Targeting & Setup
Your PM establishes CRM access, finalizes pitch templates, and sets up safe email sending limits.
Active Pitching
Your PM takes charge. They manage the VA researching contacts, loading campaigns, and tracking clips.
Pay for Output
Centralized time tracking. You pay only for the VA's actual working hours. PM QA is completely free.
Flat-Rate Operational Costs
Predictable USD invoicing. No platform fees. Free Management included.
Part-Time Publicist
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Publicist
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by PR Agencies & Brands
See how Sagedoer's managed approach scales earned media.
"My Account Executives were spending half their week scraping emails from Muck Rack. We assigned this to a Sagedoer VA. The PM ensures every list is verified via Hunter.io before we hit send. Our bounce rate is basically zero now."
David T.
Agency Director
"Responding to HARO queries is a numbers game, but I didn't have time to check it 3x a day. My VA monitors Qwoted and HARO constantly, formatting pitches based on my expert quotes. We've landed Forbes and Fast Company."
Sarah J.
Tech Startup Founder
"We needed someone to manage our Pitchbox outreach and categorize replies. The Sagedoer PM set up the workflow, and the VA handles the initial triage perfectly. I just step in when a journalist says 'Yes'."
Marcus K.
Head of Comms
"Zero platform fees and simple billing. The VA handles all our monthly coverage reports, grabbing screenshots and logging links from Meltwater into beautiful client decks. Highly recommend."
Elena L.
PR Account Exec
"My Account Executives were spending half their week scraping emails from Muck Rack. We assigned this to a Sagedoer VA. The PM ensures every list is verified via Hunter.io before we hit send. Our bounce rate is basically zero now."
David T.
Agency Director
"Responding to HARO queries is a numbers game, but I didn't have time to check it 3x a day. My VA monitors Qwoted and HARO constantly, formatting pitches based on my expert quotes. We've landed Forbes and Fast Company."
Sarah J.
Tech Startup Founder
"We needed someone to manage our Pitchbox outreach and categorize replies. The Sagedoer PM set up the workflow, and the VA handles the initial triage perfectly. I just step in when a journalist says 'Yes'."
Marcus K.
Head of Comms
"Zero platform fees and simple billing. The VA handles all our monthly coverage reports, grabbing screenshots and logging links from Meltwater into beautiful client decks. Highly recommend."
Elena L.
PR Account Exec
System Queries (FAQ)
Common questions about delegating your media outreach.
Do these VAs write the pitches and press releases?
How do you protect my agency's domain reputation?
How do they handle HARO (Help A Reporter Out) or Qwoted?
Do I need to pay for their software licenses?
Amplify your reach.
Stop paying senior publicists to do administrative list building. Contact us to deploy a trained Media VA and a dedicated Project Manager.
Request Deployment Proposal
Share your agency's outreach volume and PR software stack below. Your Project Manager will establish contact shortly.