Stop Chasing Updates.
Keep Projects on Track.
You shouldn't spend your day nagging the team to update Jira or Asana. Hire a fully managed Project Coordination Virtual Assistant to manage timelines, groom backlogs, and run daily stand-ups.
API Integration Sync
Pinged dev for status update
Homepage Mockups
Missing client assets
Cart Checkout Bug
Moved to "Done" column
Sagedoer Manager
"Daily standup report sent."
Fluent in Your Project Management Stack
Execute Faster. Manage Less.
Our managed VAs handle the tedious, operational tasks that keep your projects moving, ensuring deadlines are met and stakeholders stay informed.
Backlog & Board Grooming
Keep your workspace clean. VAs monitor Jira, Asana, or ClickUp, archiving old tasks, updating due dates, and ensuring tickets are correctly tagged.
- Moving completed items across Kanban boards
- Formatting ticket descriptions & acceptance criteria
Team Follow-ups & Reminders
Stop playing bad cop. Your VA routinely pings developers, designers, or contractors via Slack or Teams to request status updates on pending tasks.
- Gentle nudges for overdue deliverables
- Identifying blocked tasks and notifying managers
Daily Standup Reports
Start your day with clarity. VAs compile asynchronous stand-up data from the team and generate a clean, consolidated daily report for leadership.
- Summarizing "Done," "Doing," and "Blockers"
- Updating burndown charts or executive dashboards
Meeting Minutes & Action Items
Keep a record of every decision. VAs sit in on (or review recordings of) client calls, transcribe key notes, and immediately assign action items in the PM tool.
- Converting Zoom transcripts into actionable briefs
- Emailing post-meeting summaries to stakeholders
Meeting & Calendar Logistics
Stop playing calendar tetris. We coordinate complex schedules across multiple time zones to book sprint planning sessions and client reviews.
- Sending out calendar invites and agenda links
- Rescheduling conflicts and managing waiting rooms
Free Operations Manager
You don't have time to micromanage your coordinator. We assign a dedicated PM to QA your VA's board updates and ensure processes are followed—at zero extra cost.
View PricingA Smarter Approach to Operations Scaling
Why top agencies and tech teams are moving away from freelance marketplaces to fully managed VA teams.
Freelance Platforms
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Platform Markups & Memberships
Lose up to 40% of your operational budget to bidding fees, transaction costs, and mandatory memberships.
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High Management Burden
You are entirely responsible for training them on your specific Jira/Asana workflows, auditing their updates, and tracking hours.
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Turnover & Disruption
If a solo freelancer quits mid-sprint, your task tracking goes into chaos while you start the grueling hiring process over.
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0% Hidden Fees
Pay strictly an hourly rate for pure work tracked via centralized software. Zero platform markups.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their board updates, and assures operational quality.
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Seamless Internal Replacements
If a VA takes leave, we assign another internally tested expert instantly. Zero disruption to your sprints.
Delegate in 4 Simple Steps
Submit Needs
Share your PM software stack, team size, and immediate operational bottlenecks via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, outlines standard operating procedures (SOPs), and finalises access.
Expert Execution
Your PM takes full charge, managing your VA to tackle the daily standups, board grooming, and follow-ups.
Pay For Output
We charge exclusively for actual working time logged. PM supervision and QA is 100% free.
Predictable Overhead Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Trusted by Agencies & Tech Teams
Frequently Asked Questions
Yes! The best way to use a Coordination VA is to embed them directly into your communication channels. They can ping developers for task updates, summarize daily standups in team channels, and tag individuals when action items are assigned.
Your dedicated PM acts as your operations supervisor. If you need a new project board created in Jira or Asana, you don't have to train the VA on it. You instruct the PM, and the PM ensures the VA builds the board according to your standard operating procedures (SOPs).
Yes. We vet our administrative VAs for familiarity with modern project management frameworks. While they aren't certified Scrum Masters running high-level strategy, they fully understand how to manage sprints, groom backlogs, track story points, and move tickets across Kanban boards.
Scale Your
Operations.
Stop wasting hours updating project boards. Contact Sagedoer to deploy your dedicated coordination support instantly.
Request Setup Proposal
Share your PM software stack and team size. An Ops Manager will respond shortly.