Deliver Client Proofing Galleries on Time. Without Burning 20+ Hours Every Week on Uploads & Selections.
Post-production administrative drag stalls studio turnover and exhausts photographers. We handle high-res proof uploads, smart watermarking, collection sorting, client selection tracking, lab order fulfillment routing, and gallery expiry cadences across Pixieset, Pic-Time, and ShootProof—supervised 100% free by your Dedicated Project Manager.
50k+ Galleries
Curated, Tagged & Delivered
0%
Platform & Recruiter Fees
4.9 / 5.0
Gallery Operations Desk
Supervised by Dedicated PM
100% Factually Proficient Across Industry-Standard Client Gallery & Studio Management Platforms
What Your Proofing Gallery Management Virtual Assistant Executes Daily
Free your time to shoot and edit. We manage your entire gallery delivery pipeline, from sorting raw culls and uploading proofing sets to tracking client selections and print orders.
Gallery Uploads & Set Categorization
Uploading edited JPEGs into Pixieset, Pic-Time, or ShootProof. Organizing images into chronological sets (e.g. Getting Ready, First Look, Ceremony, Reception, Speeches).
- Cover photo and focal point calibration
- Metadata preservation and image sequence order
Watermark Branding & Privacy PIN Security
Configuring client access permissions: applying semi-transparent studio watermarks to unpurchased proofs, creating private VIP sub-galleries, and setting 4-digit download PINs.
- Custom watermark positioning & opacity
- Password-protected guest vs client views
Client Selection & Retouching List Extraction
Monitoring client "Favorites" and album proofing submissions. Extracting filenames, building matching Lightroom collections, and compiling retouching notes for your editors.
- Lightroom & Capture One filename filtering
- Album spread revision tracking and sign-off
Print Lab Order QA & Fulfillment Routing
Reviewing client store print orders in Pic-Time or Pixieset before releasing to labs: checking crop lines on 8x10s/canvas, resolving low-res warnings, and approving lab orders.
- Integrated WHCC, Miller's & Bay Photo routing
- Print crop review to avoid decapitated heads
Gallery Expiration & Re-Engagement Cadences
Setting up automated reminder sequences before galleries expire, creating limited-time flash discount coupons for prints, and handling archival re-activation requests.
- Holiday print sale campaign setup
- 14-day & 3-day expiration notification emails
Storage Quota Hygiene & Cloud Archiving
Monitoring hosting account gigabyte storage limits. Offloading expired galleries to cold cloud archives (Wasabi, AWS S3, or Backblaze B2) to prevent expensive plan tier upgrades.
- Storage plan quota optimization
- Offsite high-res raw file archiving
How SageDoer Runs Your Proofing Galleries in 4 Phases
No training cycles, zero platform markups, and free dedicated project manager supervision from day one.
Submit Requirements
Share your specific project needs with us to get started. Choose your preferred channel to reach out: Email, Contact Form, WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, getting the work done seamlessly and efficiently through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Why Photographers & Studios Choose SageDoer Over Unmanaged Marketplace Freelancers
A corrupted gallery upload, missing download PIN, or incorrect print crop damages your studio's client relationship. We deliver double-checked, PM-supervised proofing gallery management at flat hourly rates.
| Studio Operations Metric | Traditional Platforms (Upwork/Fiverr) | THE SMART CHOICE: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Supercharge Your Studio Delivery at Direct Hourly Value
No percentage commission on your gallery print sales. Free dedicated project manager QA oversight included on all plans.
Part-Time
Ideal for solo wedding and portrait photographers needing weekly gallery creation, image set sorting, watermark stamping, and favorites extraction.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
Built for commercial photography studios, high-volume wedding collectives, multi-shooter teams, continuous lab order routing, and cold storage cloud archiving.
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Photographers Reclaiming Their Weekends
"During peak wedding season, I shoot 3 weddings a weekend. Uploading 3,000+ images per wedding to Pic-Time, watermarking, and creating sets was running until 2:00 AM. My SageDoer assistant took over gallery creation and favorites extraction. My clients get their proofs in 48 hours now."
Emily B.
Lead Photographer, Emily Brooks Studios
"We run a high-volume corporate headshot and commercial studio. Our SageDoer VA reviews client print orders in Pixieset before sending to WHCC. The Dedicated Project Manager caught an improper 8x10 crop that would have cut off a CEO's forehead on a canvas print. Outstanding attention to detail."
Marcus T.
Managing Partner, Metro Commercial Media
"Before SageDoer, I let expired galleries sit unmanaged and paid hefty storage upgrade fees every month. My assistant archives past shoots to cold cloud storage and runs holiday print promotion campaigns in ShootProof. Our print revenue jumped $4,500 in November alone."
Claire L.
Owner, Claire Lawson Photography
"During peak wedding season, I shoot 3 weddings a weekend. Uploading 3,000+ images per wedding to Pic-Time, watermarking, and creating sets was running until 2:00 AM. My SageDoer assistant took over gallery creation and favorites extraction. My clients get their proofs in 48 hours now."
Emily B.
Lead Photographer, Emily Brooks Studios
Frequently Asked Questions
Which proofing and client gallery platforms can your assistants manage?
How does the assistant protect my unpurchased images from being screenshotted or stolen?
What role does the Dedicated Project Manager play in gallery management?
How do you handle gallery access credentials and client privacy?
Ready to Automate Your Client Proofing Galleries?
Tell us about your gallery platform, monthly shoot volume, print lab integrations, and studio workflow bottlenecks. We’ll assign a vetted proofing gallery management specialist immediately.
Tell Us About Your Studio Proofing Needs
Submit this quick form to receive an operational gallery workflow roadmap from your Dedicated Project Manager.