Convert Every Portal Inquiry in Under 5 Minutes. Without Losing Zillow & Rightmove Leads to Competing Agents.
Real estate buyer and tenant leads go cold after just 15 minutes. We monitor Zillow, Realtor.com, Rightmove, and Zoopla 24/7, qualify buyer financing and move-in timelines, schedule showings directly onto your calendar, and sync CRM pipelines—supervised 100% free by your Dedicated Project Manager.
< 5 Mins
Average First Response Time
0%
Platform & Recruiter Fees
4.9 / 5.0
Speed-to-Lead Desk
Supervised by Dedicated PM
100% Factually Proficient Across Global Property Portals & Real Estate CRMs
What Your Property Portal Lead Responding Virtual Assistant Executes Daily
Brokers and listing agents shouldn't be pulled away from active negotiations to answer repetitive portal inquiries. We handle immediate outreach, pre-qualifications, and showing coordination seamlessly.
Rapid Speed-to-Lead Portal Outreach
Triaging new inbound leads from Zillow Premier Agent, Realtor.com, Trulia, Rightmove, and Zoopla within 3-5 minutes via customized, humanized SMS and email templates.
- Under 5-minute first response SLA
- Elimination of lead decay to rival brokerage agents
Buyer & Tenant Pre-Qualification Audits
Qualifying buyers on purchasing timeframes, cash vs conventional financing, lender pre-approval letters, and verifying income multiples and pet requirements for tenant inquiries.
- Filtering window-shoppers from serious ready buyers
- Collecting proof of funds & mortgage letters
Showing & Property Tour Coordination
Booking private viewings and open house registrations directly onto your agents' calendars using ShowingTime, Calendly, or Follow Up Boss, taking travel time into account.
- Lockbox code and access instructions dispatch
- Automated SMS appointment confirmation & reminders
Real Estate CRM Hygiene & Pipeline Tagging
Logging lead source attribution (e.g. Zillow Premier vs Realtor.com), tagging buyer criteria (beds/baths, price range, school district), and assigning leads to the correct listing agent.
- Follow Up Boss, kvCORE, Rex & LionDesk sync
- Zero unassigned or neglected portal contacts
Drip Follow-Up Sequences & Lead Nurturing
Executing 7-touch follow-up cadences across day 1, 3, 5, 10, and 21 for leads who didn't book a showing immediately. Sending newly listed neighborhood comps to keep them engaged.
- Re-activating stale portal leads from past quarters
- Price drop & open house notification alerts
Evening & Weekend Inbound Coverage
Over 50% of portal inquiries arrive during evenings and weekends when your local staff are off the clock. We maintain coverage during peak search hours so no opportunity slips away.
- Prime Sunday evening portal traffic capture
- Immediate emergency escalation for vendor lockouts
How SageDoer Runs Your Property Lead Response in 4 Phases
No training cycles, zero platform markups, and free dedicated project manager supervision from day one.
Submit Requirements
Share your specific project needs with us to get started. Choose your preferred channel to reach out: Email, Contact Form, WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, getting the work done seamlessly and efficiently through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Why Real Estate Brokerages Choose SageDoer Over Unmanaged Freelancers
Paying $100+ per lead on Zillow only to have freelancers take 3 hours to respond wastes your advertising budget. We deliver supervised, sub-5-minute execution at flat hourly rates.
| Real Estate Lead Operations Metric | Traditional Platforms (Upwork/Fiverr) | THE SMART CHOICE: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Supercharge Your Real Estate Lead Conversion at Direct Hourly Value
No percentage commission on closed deals. Free dedicated project manager QA oversight included on all plans.
Part-Time
Ideal for boutique agencies and solo top producers needing evening and weekend coverage, portal lead qualification, and viewing tour bookings.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
Built for high-volume brokerage teams, property management lettings, multi-portal Zillow/Rightmove ad spend, multi-agent CRM routing, and continuous lead re-engagement.
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Top Producers Who Value Speed-to-Lead
"We spend $6,000 monthly on Zillow Premier Agent. Before SageDoer, our agents took an average of 45 minutes to call back. Our SageDoer assistant responds in under 3 minutes, pre-qualifies their budget, and puts verified buyers directly onto our ShowingTime schedule."
Brad C.
Managing Broker, Horizon Realty Group
"In London, Rightmove and Zoopla inquiries flood in between 7:00 PM and 10:00 PM when our office is shut. Our SageDoer VA handles tenant qualification, confirms salary multiples, and books Saturday morning viewings without fail."
Hannah P.
Lettings Director, Prime Property London
"The free Dedicated Project Manager makes this a no-brainer. The PM monitors our Follow Up Boss speed-to-lead reports weekly and ensures our CRM stages are kept 100% clean. We closed 4 extra deals in our first 60 days."
Derek G.
Team Lead, Pinnacle Real Estate Collective
"We spend $6,000 monthly on Zillow Premier Agent. Before SageDoer, our agents took an average of 45 minutes to call back. Our SageDoer assistant responds in under 3 minutes, pre-qualifies their budget, and puts verified buyers directly onto our ShowingTime schedule."
Brad C.
Managing Broker, Horizon Realty Group
Frequently Asked Questions
Which property portals and real estate CRMs can your virtual assistants manage?
How fast will my portal leads receive a personalized response?
What role does the Dedicated Project Manager play in lead response operations?
Do your assistants require a local real estate license?
Ready to Accelerate Your Portal Lead Response Times?
Tell us about your portal advertising spend, monthly inquiry volume, CRM stack, and coverage hour requirements. We’ll assign a vetted real estate lead response specialist immediately.
Tell Us About Your Portal Lead Pipeline
Submit this quick form to receive an operational lead response roadmap from your Dedicated Project Manager.