Hold Space for Clients.
We'll Hold the Backend.
Stop draining your energy on Dubsado forms, social media scheduling, and inbox triage. Hire a fully managed Virtual Assistant to run your coaching operations so you can focus on facilitating breakthroughs.
NEW CLIENT INTAKE
Couples Intensive - Sarah & Mark
Agreement & Invoice sent
SCHEDULE UPDATE
Reschedule Request
Moved 1:1 to Thursday 2PM
CONTENT PUBLISHING
"Communication Habits" Reel
Edited in CapCut & Scheduled
Sagedoer Manager
"Newsletter proofed & sent."
Fluent in Your Coaching Tech Stack
Your Dedicated Operations Partner
We handle the administrative boundaries, content formatting, and client follow-ups so you can preserve your emotional energy for deep coaching work.
Client Intake & Onboarding
First impressions matter. Your VA ensures every new client receives their welcome packet, signs their coaching agreement, and completes intake questionnaires seamlessly.
- Managing Dubsado/HoneyBook workflows
- Processing initial payments & Stripe invoices
Calendar & Boundary Mgmt
Protect your time. We handle the awkward back-and-forth of rescheduling, enforce your cancellation policies politely, and ensure Zoom links are sent correctly.
- Resolving Acuity/Calendly booking conflicts
- Sending automated pre-session reminders
Inbox Triage & Client Care
Don't let client emails drain you between sessions. Your VA monitors your inbox, answers administrative questions, and flags only the messages requiring clinical/coaching replies.
- Filtering out spam and cold pitches
- Sending post-session homework or resources
Content & Social Media Repurposing
Amplify your voice. You record a 10-minute video; your VA uses Descript to cut it into 3 Reels, creates quote graphics in Canva, and schedules them to Instagram/TikTok.
- Formatting & scheduling weekly newsletters
- Basic podcast editing & show notes drafting
Group Program & Course Admin
Running a group coaching program? We manage the backend of Kajabi, handle failed subscription payments, and moderate your private Skool or Facebook communities.
- Uploading weekly call replays to course portals
- Tracking member engagement and progress
Free Practice Manager
Typos in client agreements or missed emails damage your professional trust. We assign a dedicated Project Manager to QA your VA's work and monitor your inbox—at zero extra cost.
View PricingA Secure Approach to Scaling
Why successful coaches and counselors are abandoning risky freelance marketplaces in favor of fully managed VA teams.
Freelance Platforms
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Privacy & Confidentiality Risks
Handing over your inbox, which contains sensitive client relationship details, to unvetted solo freelancers on Upwork is a massive liability.
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Platform Markups & Fees
Lose up to 40% of your administrative budget to bidding fees, transaction costs, and mandatory monthly memberships.
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High Management Burden
You are entirely responsible for training them on Dubsado, auditing their client emails, and tracking their hours.
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Vetted & Secure Operations
We deploy internally vetted professionals operating under strict confidentiality NDAs using secure password managers to protect client data.
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0% Hidden Fees
Pay strictly a flat hourly rate for pure work tracked via centralized software. Zero payroll taxes or platform markups.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their written emails to ensure an empathetic tone, and assures operational continuity.
Delegate in 4 Simple Steps
Submit Needs
Share your CRM software, calendar tool, and administrative bottlenecks with us via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, digests your brand tone guidelines, and finalises secure access.
Expert Execution
Your PM takes full charge, managing your VA to immediately begin answering emails and formatting content.
Pay For Output
We charge exclusively for actual working time logged. Practice Manager QA and supervision is 100% free.
Predictable Practice Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Trusted by Coaching Leaders
Frequently Asked Questions
Confidentiality is critical in relationship coaching. Our VAs operate under strict NDAs and use secure password managers. For communication, your Project Manager will work with you to establish "Canned Responses" and strict SOPs. If an email crosses a boundary or requires clinical/coaching advice, the VA will immediately flag it for your review rather than answering it themselves.
Yes. We vet our VAs for high-level English proficiency and emotional intelligence. More importantly, your dedicated Project Manager acts as an editor, reviewing the VA's email drafts and social media posts to ensure the tone is warm, professional, and aligned with your brand before anything is sent.
Absolutely. We maintain a bench of administratively skilled VAs. During onboarding, your PM will match you with a VA proficient in your specific tech stack, whether you run your practice on Dubsado, HoneyBook, SimplePractice, or host group programs on Kajabi or Teachable.
Hold Space For
Your Clients.
Stop letting administrative burnout affect your coaching. Contact Sagedoer to deploy your dedicated practice support instantly.
Request Setup Proposal
Share your CRM platform and administrative bottlenecks. A PM will respond shortly.