Unlock More Bids.
Maximize Sub Coverage.
Stop losing jobs due to empty bidding boards and late sub responses. Let a dedicated, fully managed Subcontractor Bid Follow-up VA handle the hundreds of outbound dials, scope checks, and document distributions—with zero management overhead.
Proficient in Construction Estimating & Bid Management Stacks
What does a Bid Follow-up VA do?
Instead of forcing your senior estimators to play phone tag with trade partners, delegate the high-volume outreach pipeline to our trained support specialists.
Relentless Call-Downs
Systematically calling invited trades (electricians, mechanical, painters, etc.) to verify receipt of bid packages, confirm intent to bid, and secure draft submittals before tender close.
Addenda & Plan Distribution
Dispatched newly issued plan changes, specification sheets, and project addenda to all bidding trades immediately to eliminate surprise scope gaps on bid day.
Bid Log & CRM Management
Ensuring absolute data hygiene. Updating bid stages inside BuildingConnected, Procore, or master Estimating sheets, keeping your GC firm’s bid calendar clean and visible.
RFI Sorting & Routing
Triaging subcontractor technical questions. Logging trade requests for information (RFIs) and routing them to the internal Estimator or Architect for resolution.
Basic Scope Verification
Reviewing submitted proposals for major missing components (e.g., verifying if mechanical includes controls) prior to formal bid leveling by the Chief Estimator.
Stop bidding short on trades.
A bid with missing scope is a change-order waiting to happen. Build solid sub coverage today.
Hire Your Bid VAThe Sagedoer Managed Pipeline
Bidding public and private commercial works is highly time-sensitive. Sagedoer supplies top pre-vetted support professionals backed by a dedicated quality manager to meet your GC firm’s rigid schedules.
Dedicated Estimating Project Manager
We assign a dedicated PM to monitor your bid board outreach. We verify call logging metrics, ensure subcontractor follow-up schedules are met, and manage time tracking. Zero management strain for your estimators.
Confidentiality & Bid Security
We protect proprietary bid logic. Our teams sign strict corporate NDAs to safeguard project scope margins, subcontractor profiles, and competitive pricing files.
Centralised Time Tracking
Adjust resources to align with your busy estimating calendar. Scale support hours up during major tender peaks and scale down when bid dates clear.
Bidding Phase Workflow
Submit Bid Parameters
Provide your target trades, CRM/Portal log-ins, plan sets, and follow-up templates via Email or WhatsApp.
Align Strategy
Your dedicated Project Manager audits project scopes, coordinates call scripts, and signs strict privacy parameters.
Deploy Outreach
Our specialist immediately launches call-downs, updates files, and distributes plan sets under PM supervision.
Pay strictly for Results
Charge exclusively for hours logged working in your construction portals. All PM oversight is 100% free.
Sagedoer vs Traditional Platforms
Why general contractors and development firms choose our managed services over open freelance boards.
| Our Strategy Advantage | Freelance Boards | The Smart Choice Sagedoer |
|---|---|---|
| Platform & Bid Management Fees | Up to 40% in hidden bidding premium markups | 0% Hidden Fees. Pay strictly for actual working hours. |
| Direct Staff Supervision | Estimating Directors must actively guide workflow | Dedicated Project Manager acts as your single point of QA |
| Operational Security | Unvetted profiles with access to proprietary plan sets | Internally vetted, background-checked corporate experts |
| Interruption Recovery | If assistant quits, restart interviewing mid-bid phase | Immediate internal replacements with zero down-time |
Flat Institutional Estimating Support Rates
Part-Time
20 Hours Per Week
- Pay only for active bid-board hours
- Dedicated Project Manager included
- Free operational supervision
- No onboarding or set-up fees
Full-Time
40 Hours Per Week
- Pay only for active bid-board hours
- Dedicated Project Manager included
- Free operational supervision
- No onboarding or set-up fees
GCs & Estimators Rate Us 5 Stars
"On public works, sub-coverage on specialty trades is crucial. Our Sagedoer VA handles all call-downs in BuildingConnected. We've seen a massive surge in competitive proposals."
"The dedicated PM model makes this risk-free. I send over our drawings and addenda link once, and the PM makes sure our bid-tracking sheets are updated flawlessly."
"Bidding is highly seasonal. We use Sagedoer to scale up to full-time call-down support when bidding massive multi-family tenders, then dial back down during execution phases."
"On public works, sub-coverage on specialty trades is crucial. Our Sagedoer VA handles all call-downs in BuildingConnected. We've seen a massive surge in competitive proposals."
"The dedicated PM model makes this risk-free. I send over our drawings and addenda link once, and the PM makes sure our bid-tracking sheets are updated flawlessly."
Frequently Asked Questions
Addressing genuine concerns General Contractors have when hiring bid VAs.
Are your VAs trained in basic construction terms?
Yes. Our bid VAs are educated on basic construction terminologies (e.g., plans, specifications, divisions, scopes of work, addenda, and RFIs). They can confidently converse with specialty sub-trades regarding intent to bid and verify scope elements.
Can they work within our specific estimating portal?
Absolutely. During Phase 1 and Phase 2 setup, you share access details for your preferred platform (e.g., Procore, BuildingConnected, PlanHub, or a custom Excel sheet). Your assigned Project Manager digests your workflow and guarantees the VA updates the logs correctly.
How do you protect drawing privacy and bid confidentiality?
Confidentiality is critical during the preconstruction phase. All Sagedoer VAs and PMs sign corporate-grade NDAs. We restrict plan access exclusively to the dedicated folders required to solicit subcontractor pricing.
How are technical RFIs handled?
VAs do not answer structural or MEP engineering queries independently. If a sub has a technical question on the drawings, the VA logs the RFI in your CRM, formats it, and routes it directly to your senior Lead Estimator for clarification.
Get complete sub coverage on bid day.
Stop leaving money on the table due to single-source sub trades. Request your managed Bid Follow-up VA today.
Request Bid Support
Submit your requirements and our estimating operations lead will connect within 24 hours.
Encrypted Connection. Full Project NDAs Assured.