Secure the Perfect Venue Without the Legwork.
Hire a fully managed Venue Sourcing Virtual Assistant to research, shortlist, and negotiate prime locations for your corporate events, weddings, and retreats—saving you hours of endless searching.
Familiar with industry-leading event & venue platforms
Mastering the Art of Venue Procurement.
From sprawling convention centers to hidden boutique spaces, our VAs handle the entire sourcing lifecycle so your team can focus on event design and execution.
Extensive Market Research
We scour global and local databases to find unique spaces that match your specific aesthetic, capacity, and logistical needs.
RFP Creation & Distribution
We draft detailed Requests for Proposals outlining F&B minimums, AV needs, and room blocks, distributing them to qualified venues.
Proposal Vetting & Shortlisting
We compare incoming bids side-by-side, analyzing hidden fees and concessions to present you with a curated top 3 shortlist.
Contract Review & Negotiation
Our VAs are trained to spot unfavorable attrition clauses, cancellation policies, and push for maximum concessions (free Wi-Fi, room upgrades, reduced F&B) before you sign.
Site Inspection Logistics
We coordinate the itineraries for your on-site visits, ensuring venue managers are prepped and all your questions are answered.
Why Sagedoer is the Smart Choice for Event Planners.
Traditional freelance platforms leave you managing the sourcer instead of the event. We provide a fully managed infrastructure.
Learn about our vetting processDedicated Project Manager
A seasoned PM oversees your VA, performs quality assurance on all venue shortlists, and acts as your single point of contact. (100% Free)
Zero Hidden Markups
Unlike event agencies that take a percentage of the venue booking, we charge a flat hourly rate for the VA's research time only.
Global Reach
Whether you need a boardroom in London, a resort in Bali, or a warehouse in Brooklyn, our team knows how to source globally.
Seamless Continuity
If your assigned VA takes time off, your PM seamlessly deploys a fully-briefed internal replacement so your sourcing never stalls.
How It Works
A streamlined process from initial request to signed contract.
Submit the Event Brief
Share your event type, dates, estimated attendee count, budget, and desired locations via our intake form or a quick call.
Action: You provide the vision.
PM Strategy & Delegation
Your dedicated Project Manager reviews the brief, outlines a sourcing strategy, and deploys the perfect VA for the region/event type.
Action: We strategize & assign.
Sourcing & Shortlisting
The VA executes the search, gathers proposals, and negotiates initial rates. The PM reviews the data and presents you with a polished comparison matrix.
Action: You select the winner.
Pay Only For Output
We log exclusively for the VA's actual research and negotiation time. You receive a simple, centralized USD invoice. Zero platform fees.
Action: Simple billing, max ROI.
Transparent Pricing. Zero Surprises.
Pay strictly for the hours of pure work. No management fees.
Part-Time Sourcing
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Dedicated Project Manager Included
- Pay only for hours of pure work
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Sourcing
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Dedicated Project Manager Included
- Pay only for hours of pure work
- Zero setup or onboarding fees
- No monthly membership charges
Frequently Asked Questions
Yes. Our venue sourcing specialists conduct global market research. Whether you need a corporate retreat location in Europe or a conference center in Asia, we analyze the local markets, contact properties, and compare international bids.
No, you retain full control over financial commitments. Our VAs handle all the heavy lifting: researching, soliciting bids, comparing options, and negotiating the terms. Once the contract is highly favorable and finalized, we present it to you (or your authorized signer) for the final legal signature.
While our remote VAs cannot visit the venue physically, they coordinate everything for you or your local team. They schedule the site inspections, prepare a checklist of questions to ask, arrange transportation logistics, and ensure the venue manager is fully prepared for your arrival.
Absolutely. You only pay the flat hourly rate for the time the Virtual Assistant spends actively sourcing and working on your event. The Project Manager's time—which includes QA checks on the venue matrix, training, and supervision—is entirely absorbed by us as part of our fully managed guarantee.
Ready to Find Your Next Venue?
Let’s discuss your upcoming event pipeline. We’ll outline a strategy to save you time and negotiate better rates.