Scale Your Impact with a Dedicated
Virtual Assistant for Coaches
Stop getting bogged down by scheduling, content, and client admin. We deploy experts to manage your coaching business—monitored by a Complimentary Dedicated Project Manager at no extra cost.
Enrollment & Scheduling Mastery
Keep your calendar full and your client intake smooth using tools like Acuity and Calendly.
Content Repurposing
Turn one idea (e.g., a podcast) into dozens of social posts, newsletters, and blog snippets.
Free Supervision
A dedicated Project Manager oversees your VA's output and reliability for free.
Services That Streamline Your Client Journey
Your VA handles administrative and marketing tasks, freeing you to focus entirely on client transformation.
Client Onboarding & Offboarding
Sending contracts, managing intake forms, and ensuring all required documents are signed and filed securely.
LMS Administration
Uploading course modules, managing student access, and basic troubleshooting for platforms like Kajabi or Teachable.
Email List Management
Segmenting subscribers, scheduling weekly newsletters, and setting up basic automation flows (e.g., welcome series).
Scheduling & Booking Funnels
Managing your booking link, handling re-schedules, and ensuring your calendar is perfectly optimized for sessions.
Social Media Scheduling
Loading content into Buffer, Later, or Hootsuite, and monitoring comments for urgent replies.
Testimonial Collection
Systematically following up with successful clients to request testimonials and case studies.
Basic Editing & Show Notes
Creating professional show notes for your podcast and turning video clips into short, engaging social snippets.
Expense & Invoice Tracking
Generating and sending client invoices and organizing business receipts for your accountant.
CRM & Tech Stack Admin
Maintaining clean data in your CRM (HubSpot, Dubsado, etc.) and managing Zapier automation links.
The SageDoer Difference
Accountability and expertise tailored for the coaching industry.
Pre-Vetted Pool
We don't recruit from scratch. We select professionals who understand the client-facing nature of coaching.
Free Project Manager
You get a supervisor to ensure content quality, check systems, and manage attendance at no extra cost.
Redundant Backup
If your VA is sick or on leave, we have immediate backups ready to ensure your calendar stays running.
Daily Reporting
Receive a clear End of Day report summarizing sessions scheduled, content published, and leads processed.
Simple, Transparent Pricing
No setup fees. No contracts. Cancel anytime.
Part-Time
20 Hours / Week
- ✓ Free Dedicated Project Manager
- ✓ Pre-Vetted Coaching VA
- ✓ Daily Activity Reporting
- ✓ Time Tracking & Screenshots
Full-Time
40 Hours / Week
- ✓ Free Dedicated Project Manager
- ✓ Dedicated Coaching VA
- ✓ Daily Activity Reporting
- ✓ Priority Support
How It Works
A seamless process to integrate support into your coaching practice.
Share Requirements
Tell us your coaching niche (e.g., executive/health), your tech stack (Kajabi, Acuity), and your needs.
Match
We select the best-fit expert from our pre-vetted coaching pool (usually within 24 hours).
Onboarding
Your Free Project Manager sets up all tool access, SOPs, and communication channels.
Freedom
Your VA starts working. You focus on delivering high-impact coaching sessions.
Frequently Asked Questions
Are your VAs familiar with popular coaching platforms like Kajabi or Teachable?
Yes. Our pool includes VAs experienced in managing Learning Management Systems (LMS) like Kajabi, Teachable, and Thinkific. They can handle content uploads, student enrollment, and basic system administration.
How do they handle sensitive client information and confidentiality?
We train our VAs in professional confidentiality protocols. For sensitive data, we recommend using HIPAA-compliant platforms (if applicable to your niche) and providing access via secure, permission-limited user roles only.
Can they assist with managing my sales and lead generation funnels?
Yes. They can manage the administrative side of funnels, including updating landing page links, scheduling email sequences in your CRM, and ensuring lead capture forms are properly linked (often via Zapier).
What is the role of the Free Project Manager in coaching support?
The PM's primary role is to ensure consistency. They check that weekly emails go out on time, courses are updated accurately, and your VA is always available for your scheduled hours, protecting your client-facing reputation.
Can they work within my specific time zone?
Absolutely. When sharing your requirements, you specify the core hours you need coverage (e.g., 9 AM - 5 PM PST), and we match you with a VA who works that exact schedule.
Ready to Stop Admin and Start Scaling?
Get a dedicated coaching support specialist + a free manager for as low as $6/hr.
Share Requirements