Focus on Clients, Not Paperwork with a
Virtual Assistant for Therapists
From compassionate intake coordination to insurance claims, we deploy HIPAA-trained VAs to manage your private practice—monitored by a Complimentary Dedicated Project Manager at no extra cost.
Empathetic & Trained
VAs with the soft skills needed to handle sensitive new client inquiries and existing patient needs.
HIPAA Aware
Trained in confidentiality protocols to protect PHI and keep your practice compliant.
Free Supervision
A dedicated Project Manager oversees your VA's quality and attendance for free.
Streamline Your Private Practice
Reduce burnout and administrative overhead. Your VA handles the details so you can focus on therapy.
New Client Intake
Handling initial inquiries with empathy, screening for fit, and guiding clients through intake paperwork.
Insurance Verification
Calling payers to verify benefits, co-pays, and deductibles before the first session.
Calendar Management
Scheduling sessions, managing waitlists, and sending reminders to drastically reduce no-shows.
EHR Management
Organizing patient files in SimplePractice, TherapyNotes, TheraNest, or your preferred EHR.
Billing & Invoicing
Creating and sending superbills, processing credit card payments, and following up on failed charges.
Directory Management
Updating and optimizing your Psychology Today, GoodTherapy, and Google Business profiles.
Phone & Email Support
Acting as your front desk to answer questions and return calls promptly, so you aren't disturbed in session.
Referral Coordination
Communicating with other providers and tracking incoming referrals to ensure they convert to clients.
Basic Claims Support
Assisting with claim scrubbing and submission (depending on EHR capabilities) to speed up reimbursement.
The SageDoer Difference
Why therapists trust our model over traditional hiring.
Pre-Vetted Pool
We don't recruit from scratch. We select from a bench of VAs who understand the mental health landscape.
Free Project Manager
You get a supervisor to handle attendance, compliance checks, and QA at no extra cost.
Redundant Backup
Your practice needs consistency. If your VA is sick, we have backups ready to ensure coverage.
Daily Reporting
Receive a clear End of Day report summarizing calls returned, verifications completed, and appointments set.
Simple, Transparent Pricing
No setup fees. No contracts. Cancel anytime.
Part-Time
20 Hours / Week
- ✓ Free Dedicated Project Manager
- ✓ Pre-Vetted Therapy VA
- ✓ Daily Activity Reporting
- ✓ Time Tracking & Screenshots
Full-Time
40 Hours / Week
- ✓ Free Dedicated Project Manager
- ✓ Dedicated Therapy VA
- ✓ Daily Activity Reporting
- ✓ Priority Support
How It Works
A simple process designed to protect your time and your practice.
Share Requirements
Tell us about your EHR (e.g., SimplePractice), your caseload, and the tasks you need help with.
Match
We select a compassionate, detail-oriented VA from our pre-vetted pool (usually within 24 hours).
Onboarding
Your Free Project Manager assists with secure access setup and communication workflows.
Freedom
Your VA handles the intake and admin. You focus entirely on client care.
Frequently Asked Questions
Are your VAs trained in HIPAA compliance?
Yes. Data privacy is our top priority. All VAs undergo HIPAA awareness training. We also recommend and facilitate signing a Business Associate Agreement (BAA) to ensure full compliance for your practice.
Can they use my specific EHR software?
Our VAs are experienced with common platforms like SimplePractice, TherapyNotes, TheraNest, and Jane App. They can quickly adapt to your specific workflow for scheduling, notes (non-clinical), and billing.
Do they have good phone skills for intake calls?
Absolutely. We specifically select VAs for therapy practices who demonstrate high empathy, patience, and excellent English communication skills, ensuring potential clients feel heard and supported from the first interaction.
What is the role of the Free Project Manager?
The Project Manager acts as your practice manager's right hand. They ensure the VA is punctual, they review task completion (like verifying insurance), and they handle any HR/administrative issues so you don't have to.
Is there a contract or setup fee?
No. We operate on a month-to-month basis with no hidden setup fees. We want to earn your business every month through quality service.
Ready to Grow Your Practice?
Get a dedicated practice assistant + a free manager for as low as $6/hr.
Share Requirements