Stop Losing Bids to
Lack of Follow-Up.
A remote workforce without the management overhead! Hire a fully managed Bid Follow-Up Virtual Assistant to professionally track your quotes, answer client questions, and move leads to "Contract Signed"—saving you up to 70% in costs.
Live Bid Tracker
SYNCEDIndustrial Warehouse #422
Quoted: $142,000
Retail Fit-Out Unit B
Quoted: $68,500
Masters of the Estimating & CRM Stack
More Signature Lines. Zero Drop-Offs.
We handle the persistence, while you handle the projects. Our VAs act as your dedicated sales desk to ensure no quote gets left behind.
Tactful Follow-Up Cadence
Implementing a structured 3-7-14 day follow-up sequence via email and phone to ensure you're top-of-mind during the decision phase.
Bid Clarification Support
Acting as the bridge between your estimators and the GC, handling technical queries and RFI responses to keep the bid active.
CRM Data Maintenance
Updating your sales pipeline in real-time, moving deals through stages, and tagging dead leads for future re-engagement.
Appointment Setting
Coordinating site walkthroughs and final review meetings between you and the property owner or project manager.
Subcontractor Coordination
Chasing down pricing from subs and material suppliers to ensure your final quote is comprehensive and accurate.
Competitor Intelligence
Asking the right questions to find out who you're up against and where your pricing sits in the current market pool.
Post-Mortem Analysis
Systematically identifying why bids were lost (Price, Schedule, Scope) to help you adjust future estimating strategies.
Drafting Addendums
Updating quotes with scope changes or material cost adjustments during the negotiation phase.
Public Bid Monitoring
Monitoring public portals for new RFPs that fit your business profile, ensuring you're first to respond.
Increase in Bid Conversion
- Professional client gatekeeping
- Verifiable time tracking
- Zero hidden platform markups
Focus on Building.
We Manage the Leads.
Don't manage fragmented freelancers. Partner with Sagedoer. We provide the bid follow-up experts and a free management layer, ensuring your business stays active and growing.
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Diverse pool of experts via one manager
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Single point of contact (Dedicated Manager)
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Consolidated, verifiable reporting
Stop Overpaying Platforms
Transparent Monthly Pricing
Part-Time
20 Hours Per Week
- Pure work hours only
- Dedicated Project Manager
Full-Time
40 Hours Per Week
- Pure work hours only
- Dedicated Project Manager
Success on the Job Site
Frequently Asked Questions
Does the VA communicate directly with General Contractors? ▼
Yes. Our VAs act as your "Pre-Construction Coordinator." They can use your company email or phone line to follow up on bids, resolve scope questions, and gather feedback on pricing—reporting everything directly back to you.
How is my sensitive project data kept secure? ▼
We use enterprise-grade security protocols, secure password managers, and strictly enforce NDAs. Your bid pricing, material costs, and margin data stay within your secure CRM or Estimating environment.
Can the VA help with estimating or takeoff? ▼
While their primary focus is following up and closing the deal, many of our VAs are proficient in data entry for tools like PlanSwift or Stack. They can assist in organizing takeoff data for your primary estimator to review.
What happens if my assigned VA is unavailable? ▼
This is the Sagedoer advantage. Your dedicated PM ensures an internal replacement steps in immediately if your primary specialist is away, so your bid follow-up cadence never skips a beat.
Win the Bids You've Already Written
Join the top-tier contractors who have automated their sales engine. Schedule your free discovery call today.
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