Keep Your Cases Moving.
Without the Overhead.
Stop paying paralegals to chase medical records and do basic data entry. Get an internally vetted Legal Virtual Assistant trained in Filevine, while our Project Manager oversees quality assurance—for free.
FLUENT IN THE FILEVINE ECOSYSTEM
Protect Your Paralegals' Time.
Your dedicated Project Manager ensures your Legal VA executes administrative tasks flawlessly within Filevine, freeing your in-house team to focus on high-value litigation.
Medical Record Retrieval
Generating HIPAA authorizations, sending requests to providers, relentlessly following up, and logging received bills/records in the Meds tab.
Intake & Lead Docket Data Entry
Transferring new client intake forms from Lead Docket into Filevine, creating the initial project, and filling out custom contact fields accurately.
Task & Phase Management
Monitoring the Activity feed. Marking tasks complete, updating case phases (e.g., from Treatment to Demand), and assigning next steps to paralegals.
Client Communication Updates
Sending standard texts or emails directly through Filevine to check on client treatment statuses, or requesting updated insurance information.
Document Generation
Utilizing Filevine's doc gen tools to assemble Letters of Representation (LORs), basic pleadings, and settlement breakdown sheets for attorney review.
Statute of Limitations Tracking
Auditing projects to ensure SOL dates and critical court deadlines are properly calculated, entered, and visible on the firm's master calendar.
A Secure, Compliant Hand-Off.
Plug an expert into your law firm's operations in 4 simple steps.
Submit Needs
Tell us your primary practice area (e.g., PI, Family Law) and current bottlenecks in Filevine via Email or WhatsApp.
Strategy Call
Your Project Manager connects with you to set up role-based access, sign NDAs, and map out your firm's SOPs.
Expert Execution
Your VA executes daily data entry. The PM reviews complex document assemblies for total accuracy.
Pay For Output
We track and charge exclusively for the VA's time spent updating cases. The PM's oversight is completely free.
Why Law Firms Choose Sagedoer
Stop wasting expensive paralegal hours on cheap data entry tasks.
| Legal Admin Standard | Traditional Freelancers (Upwork) | Sagedoer Managed VA |
|---|---|---|
| Software Proficiency | You spend weeks training them how to navigate Filevine | Pre-vetted talent already familiar with case management software |
| Quality Assurance | A missed deadline or wrong phase update causes chaos | Dedicated PM double-checks task completion and data entry |
| Data Security & NDAs | Unverified strangers handling sensitive client PII | Strict internal protocols, NDAs, and secure document handling |
| Reliability & Coverage | If they disappear, your medical record requests stall | Vetted professionals with seamless internal backup coverage |
| Hidden Fees | Up to 40% in platform markups and bidding costs | 0% Hidden Fees. Transparent, output-based hourly billing. |
Transparent, Output-Based Pricing
No monthly retainers. Scale your support based on your active caseload volume.
Part-Time Assistant
20 Hours / Week
Est. $560 USD / Month (4 Weeks)
- Pay only for pure task hours
- Dedicated Project Manager included
- Free data QA & supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Legal Admin
40 Hours / Week
Est. $960 USD / Month (4 Weeks)
- Pay only for pure task hours
- Dedicated Project Manager included
- Free data QA & supervision
- Zero setup or onboarding fees
- No monthly membership charges
"Our paralegals were burning out chasing down medical providers. Now, our Sagedoer VA handles the entire records retrieval process and logs it straight into the Meds tab in Filevine. Highly recommend."
— Mark D., Managing Partner, PI Firm"We needed someone who understood the Lead Docket to Filevine pipeline but didn't want to hire a full-time W2 employee. The output-based pricing is perfect for our intake flow."
— Jessica T., Firm Administrator"The Project Manager is incredible. They double-checked our VA's document assemblies before they went to the attorneys, ensuring there were no errors in the templates."
— Robert R., Senior Paralegal"Waking up to an updated Activity feed and knowing all Phase changes were executed correctly saves me hours every week. The ROI on a $6/hr assistant is undeniable."
— Alicia M., Litigation Partner"Our paralegals were burning out chasing down medical providers. Now, our Sagedoer VA handles the entire records retrieval process and logs it straight into the Meds tab in Filevine. Highly recommend."
— Mark D., Managing Partner, PI Firm"We needed someone who understood the Lead Docket to Filevine pipeline but didn't want to hire a full-time W2 employee. The output-based pricing is perfect for our intake flow."
— Jessica T., Firm AdministratorFrequently Asked Questions
Are the VAs paralegals or attorneys?
How do you handle sensitive client information?
How does the Project Manager assist me?
Do I have to pay when caseloads are low?
Ready to clear your task feed?
Fill out the form below or reach out directly to start Phase 1. We match you with the perfect assistant rapidly.