Heal Your Patients.
Let Us Handle the Clinic Admin.
Hire a fully managed Functional Medicine Virtual Assistant. We seamlessly handle EMR data entry, lab test requisitions, supplement protocol management, and patient intake—overseen by a dedicated project manager to ensure your clinic runs flawlessly.
The Backbone of Your Holistic Practice
Functional medicine requires intense, highly personalized patient tracking. Our specialized VAs take over the administrative burden so you can spend more face-to-face time with your patients.
EMR & Schedule Management
Proficient navigation of CharmHealth, Practice Better, or Cerbo. We handle calendar management, appointment confirmations, and ensuring patient charts are prepped before consultations.
Lab Requisitions & Tracking
Executing test orders through Rupa Health, Vibrant America, or direct labs. We track kit shipments, follow up on pending results, and upload finalized PDFs directly to the patient's EMR file.
Supplement Protocol Admin
Building out recommended carts in Fullscript or Wellevate based on your prescribed protocols. We send out refill reminders to patients to ensure compliance and maintain your dispensary revenue.
Patient Intake & Communications
Chasing down lengthy functional medicine intake forms prior to appointments. Responding to routine patient portal messages, triage, and delivering finalized care plans securely.
The Sagedoer Managed Advantage
Why MDs, NDs, and Clinic Owners choose our managed model over hiring independent freelancers.
Traditional Freelancers
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Compliance Risks
Freelancers often lack secure environments, risking HIPAA violations when handling sensitive patient health information (PHI).
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You Must Micromanage
You spend hours double-checking if the freelancer actually ordered the correct lab kits or sent the Fullscript protocols.
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High Overhead & Markups
Freelance platforms take up to 40% of your administrative budget in hidden bidding fees and memberships.
Sagedoer Managed VA
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Secure & Compliant
VAs use secure protocols (VPNs/encrypted drives) and sign strict NDAs to ensure patient data remains entirely protected.
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Dedicated Project Manager
A PM oversees the VA's daily output, performs QA on EMR data entry, and ensures protocols are sent—at no extra cost.
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0% Hidden Fees
Pay strictly for actual hours worked. Simple, consolidated USD invoicing that protects your clinic's margins.
Onboarding Your Clinic Admin
From delegation to a smoothly running practice in four secure steps.
Submit Your Clinic Stack
Share your EMR platform (e.g., Practice Better), dispensary (Fullscript), and your most pressing administrative bottlenecks.
Finalise Strategy
Your Project Manager reaches out to establish HIPAA-compliant access protocols, map out daily tasks, and set communication standards.
Expert Execution
The PM takes charge. Our trained VAs begin processing intake forms, ordering Rupa labs, and building out supplement carts.
Pay For Output
Centralised time tracking ensures you only pay for actual working hours. PM oversight and quality assurance are completely free.
Predictable Administrative Costs
No platform markups. Scale your practice's capacity without the overhead of full-time, in-office staff.
Part-Time Admin
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free QA and compliance oversight
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Full-Time Admin
- ✔ Pay only for hours of pure work
- ✔ Dedicated Project Manager included
- ✔ Free QA and compliance oversight
- ✔ Zero setup or onboarding fees
- ✔ No monthly membership charges
Clinic FAQs
How do you ensure HIPAA compliance?
Are they familiar with Functional Medicine tools?
Can they answer live patient phone calls?
What is the role of the Dedicated Project Manager?
Ready to streamline your practice?
Submit your software stack and administrative needs below. A Project Manager will outline a tailored strategy for your clinic.
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