Executive Presence.
Flawless Governance.
Your board meetings are the pivot point of your strategy. Hire a dedicated Board Support VA to orchestrate agendas, manage live minute-taking, track action items, and ensure total compliance—while a free Project Manager provides oversight.
Supporting Non-Profit & Corporate Boards Globally
Integrating with your Board Intelligence Stack
Secretarial Excellence.
Institutional Trust.
A board meeting is only as effective as the documentation that follows it. Our VAs provide the high-fidelity focus required to capture complex resolutions and enforce post-meeting accountability.
Agenda Orchestration
Coordinating with various department heads to collect reports and assemble a logical, strategic agenda for the Board Chair’s approval.
Verbatim Minute-Taking
Capturing high-fidelity records of discussions, formal motions, and resolutions. We provide clean, professional drafts within 24 hours.
Action Item Surveillance
The meeting doesn't end when the gavel drops. We track assigned tasks, set reminders for owners, and report completion status to the Board.
Board Pack Distribution
Securely distributing sensitive financial and strategic decks to directors, ensuring everyone has the latest versions before the session.
RSVP & Proxy Mgmt
Tracking attendee confirmations and managing proxy vote collections to ensure a legal quorum is met for every resolution.
Corporate Secretarial Support
Maintaining the corporate minute book, coordinating with legal counsel, and ensuring annual meeting filings are submitted on time.
Managed Governance.
Zero Technical Debt.
Hiring a generic VA to handle board-level data is a risk. Sagedoer provides a managed structure where our internal Project Managers audit the VA’s minutes and packs for total accuracy and brand-voice alignment.
Free PM audits on all board packs and meeting minutes.
VAs trained specifically in corporate governance protocols.
Pay only for active work hours. 0% Hidden Platform Fees.
| Metric | Independent VA | Sagedoer |
|---|---|---|
| Data Privacy | Personal Drive | Secure Board Portals |
| Minute Accuracy | Summarized | PM-Verified (Verbatim) |
| Compliance | You oversee them | Free PM Oversight |
| Scalability | One person limit | Instant Team Pivot |
The Boardroom Cycle
Briefing
Share your corporate bylaws, board portal access, and the upcoming meeting schedule via WhatsApp or Email.
Mapping
Your PM review your notice periods, assigns a governance specialist, and sets up the 30-day board-pack countdown.
Live Session
The VA takes live minutes and tracks quorum, while the PM audits the draft records for technical precision.
Governance
Receive the signed minutes and action item log. You are billed purely for the VA's active work hours.
Flat Hourly Rates. Master Level.
Stop overpaying "Board Consultants." Scale with our managed hourly model.
Support (PT)
20 Hours Per Week
- Pay only for active work hours
- Free Dedicated Project Manager
- Live Meeting Minute Transcription
- Zero Platform Onboarding Fees
Operations Lead (FT)
40 Hours Per Week
- Full-Cycle Corporate Secretary Support
- Daily Action Item Accountability
- Priority Project Manager Support
- Maximum Administrative Efficiency
Governance FAQ
Security is paramount at the director level. We recommend granting 'Limited User Permissions' in your board portal. Our VAs use secure VPNs and password managers managed by your PM. All activity is logged, and we work strictly under institutional-grade NDAs.
Since our VAs are remote, they attend via Zoom, Teams, or an audio bridge. They are trained to "lurk"—meaning they stay on mute with the camera off, purely focused on the live transcription and action item logging without disrupting the meeting flow.
This is the core value of Sagedoer. You only pay the hourly rate for the time the VA spends preparing for and attending the meeting. You don't need a full-time assistant on retainer for quarterly board cycles. We scale as you need us.
Elite support for
elite leadership.
Book a quick call today to discuss your governance cycle and get matched with an expert co-pilot.