Stop Burning
Ad Spend.
Media buyers should be optimizing, not doing data entry. Hire a managed Virtual Assistant to track daily spend, log bid adjustments, and aggregate multi-platform budgets with flawless accuracy.
Aggregating Data Across Every Major Ad Network
Precision Data Architecture.
Automated API connectors constantly break. Our human Virtual Assistants ensure your daily spend, pacing, and ROAS data is 100% accurate, every single morning.
Daily Spend Aggregation
Extracting exact yesterday-spend from 5+ different ad platforms and consolidating it into your master pacing spreadsheet before your morning standup.
Pacing & Burn Rate Logs
Calculating projected end-of-month spend based on current burn rates, highlighting campaigns that are overpacing or underspending their daily caps.
Cross-Platform ROAS Entry
Matching Google Analytics backend revenue with Meta/TikTok frontend spend to log your true Blended ROAS (Return on Ad Spend) accurately.
Invoice & Billing Reconciliation
Downloading monthly ad receipts, matching them against actual platform spend, and organizing them for your finance department to prevent billing disputes.
Bid & Adjustment Tracking
Maintaining a "Change Log" spreadsheet. Every time your media buyer scales a campaign or alters a bid, the VA records the timestamp and reason for A/B testing purity.
Dashboard Data Feeds
Manually updating the backend data sources that feed your client-facing Looker Studio or Tableau dashboards, ensuring your clients always see accurate numbers.
The Daily Data Pipeline
A standardized protocol to keep your media buyers executing, not typing.
Secure Access Setup
You grant the VA "Analyst/Read-Only" access to your ad managers and CRM. Our PM ensures NDAs are signed and data is handled via encrypted vaults.
Mapping the Spreadsheets
Our Project Manager audits your current pacing sheets. We establish the exact columns, formulas, and KPIs the VA needs to populate daily.
Daily Morning Extraction
Before your team logs on, the VA pulls the exact spend, impressions, clicks, and conversions from yesterday and enters them into the master tracker.
QA & Alerting
The PM conducts a random spot-check. If a campaign is burning budget too fast, the VA immediately flags it in your agency Slack channel.
Manual Accuracy vs API Glitches.
Why high-performance agencies rely on managed human data entry instead of automated connectors or cheap freelancers.
Supermetrics / API Tools
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Silent Breakages
APIs disconnect constantly. You might go three days making budget decisions on frozen data before you notice the connection broke.
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Currency Mismatches
Automated tools often fail to correctly convert foreign ad accounts into your master reporting currency.
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No Contextual Alerts
An API pulls the number, but it won't send a Slack message saying "Hey, the TikTok campaign burned 80% of its budget by 9 AM."
Sagedoer Managed VA
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Verified Reality
The VA logs directly into the ad platform. The number they type is the exact reality of the account at that moment.
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Free PM QA Oversight
A dedicated Project Manager audits the spreadsheet formulas and checks the VA's inputs to guarantee zero data entry errors.
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Proactive Triage
Our VAs are trained to spot anomalies. If CPA spikes 300%, they flag it to your media buyers immediately.
Transparent Ops Pricing
Stop paying expensive media buyers to do administrative typing.
Part-Time Data VA
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Full-Time Data VA
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Operations FAQ
No. Our Virtual Assistants act strictly as Data Entry and Reporting Operators. They do not pause ads, change creative, or alter budgets unless explicitly directed by your media buying team. This ensures complete safety and control over your accounts.
Yes. We operate under strict NDAs. We require clients to set up specific "Analyst" or "Read-Only" user permissions in Meta Business Manager and Google Ads. This allows the VA to pull reports and view spend data without having the power to spend money or delete campaigns.
This is the benefit of the Sagedoer managed service. Your dedicated Project Manager performs regular QA sweeps. If a Google Sheet formula breaks or a pacing projection looks statistically impossible, the PM catches it and fixes it before your morning meeting.
Protect Your ROAS.
Free your media buyers from spreadsheets. Get a dedicated data entry professional ensuring your numbers are flawless today.