Execute Flawless Events with a Dedicated Production VA
Stop drowning in vendor quotes, speaker logistics, and RSVP spreadsheets. Hire an expert Virtual Assistant to handle the back-office planning and logistical heavy-lifting of your events.
Run of Show (Main Stage)
Keynote Registration
Vendor: A/V Check completed.
Guest Speaker Panel
Zoom Link Live
Networking Lunch
Catering load-in confirmed.
Comprehensive Pre & Post-Event Support
Our Event Production Virtual Assistants are trained to handle everything from initial venue sourcing to post-event survey data entry, allowing you to focus on the attendee experience.
Venue & Vendor Sourcing
Researching venues, gathering quotes for catering and A/V, and compiling comparison spreadsheets to help you make swift decisions.
Guest List & RSVP Management
Managing ticketing platforms, tracking RSVPs, answering attendee inquiries via email, and updating dietary restrictions or special requests.
Speaker & Sponsor Logistics
Chasing down headshots, bios, and presentations. Coordinating sponsor deliverables, logo placements, and booth requirements.
Itinerary & Run of Show (ROS)
Drafting and maintaining minute-by-minute schedules for your internal team, A/V crews, and speakers to ensure seamless execution.
Virtual Event Tech Support
Setting up Zoom Webinars, Hopin, or Teams. Managing breakout rooms, launching polls, and handling live chat moderation.
Travel & Accommodation
Booking flights, coordinating airport transfers, and managing hotel room blocks for your VIP guests and internal staff.
Proficient in Event Tech & Software
We integrate seamlessly into the platforms you already use to plan and host.
A Managed Service, Built for Planners
Stop paying expensive agency retainers. Scale your production team instantly.
Submit the Brief
Share your upcoming event scope, software stack, and administrative bottlenecks.
Finalise the Plan
Your Project Manager designs a delegation timeline and sets up secure platform access.
Expert Execution
Your VA takes over vendor sourcing, data entry, and timeline management daily.
Pay Only for Output
You are billed strictly for the VA's tracked hours. PM supervision is 100% free.
Why Event Pros Choose Sagedoer
Don't waste time managing untrained freelancers. Upgrade to a fully managed back-office team.
| Feature | Traditional Freelancer Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple VAs | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss attention to detail on critical spreadsheets | Internally vetted, rigorously trained production experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex invoices or high per-project flat rates | Simple, unified, centralised USD hourly invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Simple, Transparent Pricing
No expensive project retainers. No monthly membership charges. Zero setup fees.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Event Agencies & Corporate Planners
"Chasing down speaker bios and headshots used to take up my entire week. Our Sagedoer VA handles all the speaker logistics and formats everything beautifully into our Run of Show. Incredible time saver."
"We run massive virtual summits. Having a dedicated Project Manager ensures our VA manages the Zoom breakout rooms and chat moderation flawlessly during the live event. Highly recommend."
"Zero hidden fees makes budgeting for events so much easier. Our VA handles all the venue research, compiling 10-15 quotes per event into a single spreadsheet for my review."
"Chasing down speaker bios and headshots used to take up my entire week. Our Sagedoer VA handles all the speaker logistics and formats everything beautifully into our Run of Show. Incredible time saver."
"We run massive virtual summits. Having a dedicated Project Manager ensures our VA manages the Zoom breakout rooms and chat moderation flawlessly during the live event. Highly recommend."
"Zero hidden fees makes budgeting for events so much easier. Our VA handles all the venue research, compiling 10-15 quotes per event into a single spreadsheet for my review."
Frequently Asked Questions
Can the VA assist during the actual live event?
Yes, absolutely! Timezone permitting, your VA can be online during the event to handle virtual tech support (Zoom moderation, chat), manage inbox inquiries from lost attendees, or update live schedules for your on-ground team.
Can they negotiate with venues or vendors?
Our VAs are excellent at initial outreach. They can contact multiple venues or vendors, request quotes based on your exact specifications, and compile them into a comparison matrix. However, we recommend that you handle final contract negotiations and signatures to ensure the best rates.
What event management software do they use?
Our VAs are highly proficient in industry-standard platforms including Eventbrite, Cvent, Hopin, Whova, and Bizzabo. If you use a proprietary or different system, your Project Manager will ensure the VA is rapidly trained to use it.
Do I have to manage the Virtual Assistant directly?
No, that is the Sagedoer advantage! You will be assigned a dedicated Project Manager who acts as your single point of contact. They oversee the VA's daily tasks, ensure accuracy on spreadsheets and ticketing, and handle all internal management at absolutely no extra charge to you.
Are there any hidden fees or platform markups?
None at all. We have a strict zero hidden fees policy. You pay exactly the hourly rate ($6 or $7 depending on your plan) exclusively for the hours of pure work delivered. We do not charge per-project or per-event retainers.
Ready to scale your
event production?
Reach out to discuss your upcoming events and coordination needs. Our dedicated project manager will promptly get back to you with a tailored strategy.