Win More Freight Bids with a Dedicated Rate Quoting VA
Stop losing loads because you're too slow to quote. Hire an expert Virtual Assistant to monitor load boards, analyze historical lane data, and calculate spot rates instantly—fully managed at zero extra cost.
Lane Calculator
Total Freight Quoting & Back-Office Support
Our Virtual Assistants specialize in the rapid data analysis required to build profitable quotes, allowing your brokers to focus purely on selling and relationship building.
Instant Spot Quoting
Monitoring your inbox for quote requests. Instantly pulling historical DAT/Truckstop averages, adding your set margin, and replying to the customer.
Historical Lane Analysis
Researching market trends, seasonality, and fuel surcharges (FSC) to accurately predict carrier costs on difficult or unfamiliar lanes.
RFP & Contract Bidding
Taking massive Excel spreadsheets from shippers (RFPs), researching rates for hundreds of lanes simultaneously, and formatting the final bid sheet.
Carrier Vetting & Setup
Verifying carrier safety ratings, insurance limits, and MC numbers before adding them to your TMS to ensure compliance and reduce liability.
Load Board Management
Posting available loads to DAT, Truckstop, and 123Loadboard. Updating statuses (covered, canceled) immediately to prevent dead calls.
TMS Data Entry
Entering load details, routing information, and rate confirmations into your Transportation Management System (TMS) so your dispatchers can execute.
Proficient in Logistics Technology
We work seamlessly inside the load boards and TMS platforms your brokerage relies on.
A Managed Service, Built for Brokerages
Stop forcing your top brokers to do data entry. Scale your quoting volume instantly.
Share Your Lanes
Tell us your primary markets, equipment types, and the TMS/Load Boards your team uses.
Establish Parameters
Your Project Manager documents your strict margin rules, FSC formulas, and quoting templates.
Expert Execution
Your VA executes the daily rate lookups, spot quotes, and load board postings flawlessly.
Pay Only for Output
You are billed strictly for the VA's tracked hours. PM supervision is 100% free.
Why 3PLs & Brokers Choose Sagedoer
Don't let vital load opportunities expire. Upgrade to a fully managed pricing desk.
| Feature | Traditional Freelancer Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must supervise assistants while trying to cover loads | Dedicated Project Manager acts as your single point of contact |
| Logistics Proficiency | Hit-or-miss experience with DAT RateView or margins | Internally vetted experts familiar with freight pricing |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex invoices or high per-project flat rates | Simple, unified, centralised USD hourly invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Simple, Transparent Pricing
No monthly membership charges. Zero setup fees. Lower your overhead to win more bids.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by 3PLs & Freight Brokerages
"We were losing spot quotes because our brokers were busy negotiating with carriers. Now, our Sagedoer VA monitors the shared inbox, pulls the DAT rate, adds our 15% margin, and replies to the shipper in under 5 minutes. Our win rate skyrocketed."
"The dedicated project manager is huge. I handed over our massive Q1 RFP spreadsheet, and the VA systematically researched over 500 lanes using Truckstop historical data. I just had to review the final sheet."
"Zero hidden fees makes this a massive competitive advantage. Our VA handles all the annoying RMIS carrier onboarding and data entry into McLeod so my team can stay on the phones."
"We were losing spot quotes because our brokers were busy negotiating with carriers. Now, our Sagedoer VA monitors the shared inbox, pulls the DAT rate, adds our 15% margin, and replies to the shipper in under 5 minutes. Our win rate skyrocketed."
"The dedicated project manager is huge. I handed over our massive Q1 RFP spreadsheet, and the VA systematically researched over 500 lanes using Truckstop historical data. I just had to review the final sheet."
"Zero hidden fees makes this a massive competitive advantage. Our VA handles all the annoying RMIS carrier onboarding and data entry into McLeod so my team can stay on the phones."
Frequently Asked Questions
How does the VA know what margin to add to a quote?
During onboarding, your Project Manager will work with you to establish a strict pricing matrix. Whether you use a flat dollar markup or a percentage-based margin depending on the equipment type (Van, Reefer, Flatbed), the VA will calculate the rate exactly to your specifications.
Do I have to provide access to DAT or Truckstop?
Yes. You will need to provide the VA with a seat or secure login credentials to your load boards (DAT Power, Truckstop) and your TMS so they can perform the historical rate lookups and enter the data.
Can they reply directly to shippers?
Yes! If you set them up with an email address on your domain (e.g., quotes@yourbrokerage.com), they can instantly reply to inbound spot requests with the calculated rate, drastically reducing your response time and increasing your win rate.
Do I have to manage the Virtual Assistant directly?
No, that is the Sagedoer advantage! You will be assigned a dedicated Project Manager who acts as your single point of contact. They oversee the VA's daily task list, ensure quoting parameters are followed, and handle all internal management at absolutely no extra charge to you.
Are there any hidden fees or platform markups?
None at all. We have a strict zero hidden fees policy. You pay exactly the hourly rate ($6 or $7 depending on your plan) exclusively for the hours of pure work delivered. We do not charge per-quote or commission retainers.
Ready to scale your
freight volume?
Reach out to discuss your lane volume, software stack, and administrative bottlenecks. Our dedicated project manager will promptly get back to you with a tailored operational strategy.