Brew Great Beer.
Stop Drowning in Brewery Admin.
Running a craft brewery should be about crafting memorable pints and filling taprooms. Instead, brewery owners and head brewers lose 25+ hours a week reconciling distributor purchase orders, hunting down missing keg deposits, filing TTB brewer's reports, updating Untappd menus, and coordinating food truck calendars. Hire a fully managed, operations-trained Brewery Virtual Assistant to manage Ekos, track inventory, streamline wholesale invoicing, and coordinate taproom logistics.
Processed order for 80 ½ bbl kegs; scheduled freight dock pickup and generated packing slips.
Reconciled fermenter losses, packaging counts, and taproom pint sales for federal excise submission.
Updated ABV, IBU, hop profile, and pricing across Untappd for Business, Toast POS, and website.
Enterprise Brewery Management Systems, Keg Trackers & POS Ecosystem
Why Administrative Chaos Eats Away at Craft Brewery Margins.
Running a craft brewery or production cidery is a complex manufacturing and retail operation. Head brewers and owners should be focusing on batch quality, cellar recipes, and hospitality. Instead, they get trapped behind screens entering grain bills into software, chasing overdue wholesale invoices, and searching for unreturned cooperage worth thousands of dollars.
Worse, without systematic back-office support, federal TTB and state excise tax logs fall behind, food trucks cancel at the last minute on busy Saturday nights, and taproom staff serve beers that haven't been updated on digital menus. When distributors don't receive accurate invoices on time, your cash flow stalls while grain and packaging bills pile up.
We audit keg deposits, track return turnaround times, and log asset locations so you stop losing $120+ keg shells to distributor black holes.
We reconcile barrel production, packaging losses, and tax-paid taproom removals to generate clean Brewer's Report of Operations (BROP) logs.
The Sagedoer Brewery Standard
Unsupervised Solo Freelancers
Solo contractors don't understand the craft beverage industry. They confuse half-barrels with sixtels, fail to reconcile excise tax categories, forget to update tap lists, and vanish during peak summer festival and Oktoberfest rushes.
Dedicated Brewery VA + Sagedoer Project Manager
You get a dedicated brewery operations coordinator plus an active Project Manager. The PM conducts secondary audits on distributor purchase orders, verifies COGS entries in Ekos or QuickBooks, and ensures zero administrative downtime.
Proprietary Recipes & Trade Secret Confidentiality
We operate under legally binding corporate Non-Disclosure Agreements (NDAs). Your proprietary grain bills, dry-hop schedules, supplier contract pricing, and distributor margins remain 100% confidential inside secure environments.
Complete Craft Brewery & Production Operations
From brewery ERP management and distributor order routing to taproom event coordination and TTB audit prep—delegate your entire back-office.
Brewery ERP Ingestion & Batch Tracking
Managing daily production data inside Ekos, Ollie, Breww, or OrchestratedBEER. Logging fermentation gravity reads, cellar transfers, batch numbers, dry-hopping dates, and packaging yields across cans, bottles, and draft kegs.
Distributor Purchase Orders & BOL Dispatch
Ingesting incoming wholesale orders from distributors and direct-store-delivery (DSD) accounts. Generating accurate invoices, packing lists, and Bills of Lading (BOLs), reserving inventory, and coordinating dock freight scheduling.
Keg Tracking & Cooperage Deposit Auditing
Managing keg fleets in Kegshoe, KegID, or custom spreadsheets. Tracking days-out-in-trade for ½ bbl, ¼ bbl, and ⅙ bbl cooperage, reconciling distributor keg returns against deposits, and flagging overdue accounts to recover missing shells.
TTB & State Excise Tax Data Reconciliation
Compiling accurate monthly and quarterly production summaries for federal TTB Form 5130.9 (Brewer's Report of Operations) and state alcohol tax filings. Reconciling cellar dump logs, lab samples, and taproom transfers to eliminate audit penalties.
Untappd & Digital Menu Synchronization
Keeping your beer listings up to date across Untappd for Business, digital tap boards, your website, and POS systems (Toast, Arryved, Square). Updating ABVs, IBUs, tasting notes, hop profiles, and pricing the moment a fresh keg is tapped.
Taproom Events & Food Truck Coordination
Managing the taproom calendar: scheduling food trucks, booking live music, organizing trivia nights, fielding private event buyout inquiries, and coordinating event promotions across social media and email newsletters.
Sagedoer Brewery Operations Deployment Framework
No complicated onboarding drag. Connect your brewery management tools, share your standard recipes and distributor accounts, and let our PM oversee execution.
Submit Brewery Specs
Share your brewery software (Ekos, Ollie, Breww), barrel production capacity, wholesale distributor partners, taproom POS (Toast, Arryved), and administrative pain points via intake form or WhatsApp.
Finalise Brewery SOPs
Your dedicated Sagedoer Project Manager establishes customized distributor order workflows, defines keg return reconciliation checklists, maps TTB data extraction rules, and locks service hours.
Expert Execution
Your PM takes charge. Our vetted VAs process distributor purchase orders, log cellar batch movements, reconcile keg deposits, update Untappd menus, and coordinate taproom bookings daily.
Pay Only for Output
Enjoy total billing transparency. We log active task hours strictly. Your dedicated Project Manager's quality checks, distributor invoice auditing, and supervision are 100% free.
The Intelligent Choice for Brewery Owners & Head Brewers
How Sagedoer compares against expensive on-site office managers and unsupervised freelance marketplaces.
| Brewery Operations Metric | Traditional In-House Staff & Freelancers | The Sagedoer Solution |
|---|---|---|
| Industry-Specific Software Mastery | General administrative VAs who have never used Ekos, Ollie, or Breww and confuse grain bills with simple spreadsheets. | Experienced beverage ops specialists trained in Ekos, Ollie, Breww, Kegshoe, Toast POS, and Untappd for Business. |
| TTB & Excise Compliance Support | Overlooks cellar loss allowances and packaging discrepancies, exposing your brewery to costly federal reporting audits. | Rigorous data reconciliation: fermenter volumes, dump logs, and tax-paid removals aligned cleanly for BROP submission. |
| Cost Structure & Overhead | Full-time taproom/office manager salaries ($45k–$65k/year plus benefits) or unpredictable freelance hourly rates with markups. | 0% Hidden Fees. Flat $6–$7/hour pure working rate. Free dedicated PM supervision. |
| Operational Oversight & QA | Head brewer must spend Sunday evenings reviewing distributor invoices, checking keg counts, and answering event emails. | Dedicated Project Manager acts as your ops lead, auditing distributor invoices, inventory ledgers, and menus daily. |
| Operational Continuity | Solo contractors disappear right during peak summer patio season, GABF festival weeks, or holiday releases. | Standby trained brewery operations specialists step in under the PM with zero loss of fulfillment momentum. |
Scale Brewery Operations As Your Barrelage Grows
No percentage-of-sales markups, distributor cuts, or long-term staffing contracts. Scale hours dynamically based on canning runs, seasonal releases, and festival schedules.
Part-Time Retainer
20 Hours / WkEst. $560 USD / Month (4 Weeks)
- ✓ Pay strictly for tracked distributor POs, inventory updates & event booking
- ✓ Dedicated Project Manager included
- ✓ Free PM invoice review, keg tracking audits, and QA checks
- ✓ Zero setup or administrative fees
- ✓ No monthly platform contracts or markups
Full-Time Retainer
40 Hours / WkEst. $960 USD / Month (4 Weeks)
- ✓ Perfect for active production breweries, multi-taproom brands & contract brewers
- ✓ Dedicated Project Manager included
- ✓ Free PM invoice review, keg tracking audits, and QA checks
- ✓ Zero setup or administrative fees
- ✓ Complete recipe confidentiality and financial data security under corporate NDA
Trusted by Craft Brewery Owners, Head Brewers & Production Directors
"We produce 3,500 barrels annually with two taprooms and statewide distribution. Before Sagedoer, I spent my Sundays entering grain bills into Ekos and auditing distributor keg returns. Our Sagedoer VA took over all distributor invoicing, tracks our Kegshoe fleet, and schedules food trucks. I got 20 hours a week back to focus on brewing."
"Our monthly TTB reporting was an absolute nightmare of manual spreadsheets and guessed cellar losses. Sagedoer’s PM instituted a clean reconciliation procedure in Ekos. Every tank transfer and packaging loss is tracked daily. Our BROP filings take 15 minutes now."
"Zero sales percentages, crystal-clear hourly logs, and total mastery of Toast POS and Untappd for Business. Whenever we tap a fresh batch, our VA updates the digital boards, website menus, and social feeds within 30 minutes. Exceptional service and incredible ROI."
"We produce 3,500 barrels annually with two taprooms and statewide distribution. Before Sagedoer, I spent my Sundays entering grain bills into Ekos and auditing distributor keg returns. Our Sagedoer VA took over all distributor invoicing, tracks our Kegshoe fleet, and schedules food trucks. I got 20 hours a week back to focus on brewing."
"Our monthly TTB reporting was an absolute nightmare of manual spreadsheets and guessed cellar losses. Sagedoer’s PM instituted a clean reconciliation procedure in Ekos. Every tank transfer and packaging loss is tracked daily. Our BROP filings take 15 minutes now."
"Zero sales percentages, crystal-clear hourly logs, and total mastery of Toast POS and Untappd for Business. Whenever we tap a fresh batch, our VA updates the digital boards, website menus, and social feeds within 30 minutes. Exceptional service and incredible ROI."
Frequently Asked Questions
Straightforward answers regarding brewery software permissions, keg tracking, TTB data preparation, and recipe confidentiality.
Which brewery management software (BMS), POS, and taproom platforms can your assistants operate? +
How does the assistant help with monthly TTB Brewer's Report of Operations (BROP) and excise tax logs? +
How do we safely grant access to our software without exposing master banking or owner settings? +
Can the assistant coordinate private taproom events and food truck schedules? +
Contact Details & Direct Assistance
Connect directly with our dedicated craft beverage and brewery operations leadership. We respond within 30 minutes during active shifts.
WhatsApp Direct
Ideal for quick distributor PO approvals, urgent keg delivery updates, voice notes, and real-time taproom event checks.
Phone Hotline
Direct telephone line to our brewery operations management desk for immediate project and production scoping.
Operations Email
Send brewery ERP scopes, custom corporate NDAs, Master Services Agreements (MSAs), or distributor account manifests.
Discovery Call
Schedule a 30-minute Zoom sync with our Project Manager to review your active brewery software, production volume, and wholesale workflows.
Global Operations Hub & Active Shift Coverage
Operating from Kolkata, West Bengal, India with dedicated overlapping shifts for US Eastern (EST), Pacific (PST), and UK/European (GMT/CET) business hours.
Scale Your Brewery.
Never Battle Spreadsheet Chaos Alone Again.
Every day your brewery allows distributor purchase orders to sit unprocessed or keg returns to drift untracked is revenue delayed, barrelage capacity wasted, and brewer creativity drained. Partner with Sagedoer to deploy a fully supervised, beverage-operations trained Brewery Virtual Assistant today.
Request a Brewery Ops Proposal
Fill out your brewery and production details below. Our Project Manager will schedule a discovery sync to review your BMS software, barrelage volume, and monthly wholesale distribution requirements.
The Sagedoer Zero-Downtime Brewery Guarantee
We maintain strict distributor order turnarounds, keg tracking reconciliations, and TTB data alignment. Every wholesale invoice is audited, taproom menus are kept live, and operations are reviewed daily by your dedicated Project Manager.