Launch Faster.
Delegate the Logistics.
Stop letting your marketing managers drown in UTM spreadsheets, asset chasing, and manual reporting. Hire a specialized VA to manage your campaign timelines, aggregate weekly KPI data, and keep your agency's deliverables strictly on track.
Generate Tracking Links for Meta Ads
VA: Compiling 45 links for 'Black Friday' ad sets
Chase Design Team for Banners
VA: Pinging Slack for final 1080x1080 PNG approvals
Update Weekly Client Reporting Deck
VA: Pulling CPL/ROAS data from GA4 & HubSpot
Status
All Assets Prepped & Staged
Proficient in Marketing & Ops Platforms
Focus on Strategy, Not Spreadsheets.
Your highest ROI is having campaign managers actively strategizing and optimizing. Our specialized VAs handle the relentless asset chasing, link formatting, and reporting data pulls that bottleneck your agency's output.
Asset & Creative Wrangling
We act as the liaison between your strategy team and creatives. We chase copywriters, follow up on graphic design revisions, and ensure all final assets are uploaded to the correct Drive folders.
UTM & Tracking Link Setup
Stop wasting hours building links. We format massive spreadsheets of UTM parameters for every ad variation, email blast, and social post, ensuring your attribution data is perfectly clean.
Weekly KPI Reporting
We log into Meta, Google Ads, GA4, and HubSpot to extract weekly performance metrics. We populate your client-facing dashboards or slide decks so your account managers are ready for meetings.
Social & Email Scheduling
Once the strategy is approved, we handle the manual deployment. We load emails into Mailchimp/HubSpot, schedule social content via Sprout/Buffer, and ensure tags and lists are correctly applied.
Timeline & Board Hygiene
We act as the admin for your project management tools (Asana, Monday, ClickUp). We adjust due dates, reassign delayed tasks, and alert management when a campaign component is falling behind.
Pre-Launch QA Testing
Before you spend budget, we run pre-flight checks. We click every link on the landing page, submit test forms to check the CRM routing, and verify that promo codes are active in the cart.
Why Choose Sagedoer?
Don't risk campaign delays on unvetted freelancers. Access a highly skilled marketing administrative expert through one dedicated manager. We oversee operations at no extra charge.
| Feature | Traditional Freelance Platforms | The Smart Choice Sagedoer Managed VA |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple marketing assistants | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified remote work credentials | Internally vetted, rigorously trained ops experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Our 4-Phase Workflow
Seamlessly integrate an expert virtual assistant into your agency operations.
Submit Requirements
Share your specific tech stack (e.g., Asana, Looker Studio) and campaign needs. Choose your preferred channel: Email, Contact Form, WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your agency's goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, managing the VA's daily task list (UTMs, reporting) seamlessly through our internal team.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Simple, Transparent Pricing
No platform fees. No minimum terms. Scalable backend support.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Agency Leaders
"Our media buyers were wasting 2 hours a day pulling data into reports and chasing creatives on Slack. Bringing on a Sagedoer VA changed everything. They manage the Asana boards flawlessly, and the Monday morning KPI reports are always waiting in my inbox."
Jessica T.
Agency Operations Dir."Formatting UTMs and doing pre-flight QA checks on landing pages is tedious but critical. Our VA handles all of it. They build the tracking links, test the forms, and schedule the social promos. We've scaled our launch capacity by 40%."
Marcus L.
Head of GrowthFrequently Asked Questions
Will the VA set up or optimize my ad campaigns directly?
No. Our Virtual Assistants handle strictly the *administrative and operational* side of campaign management. They do not click "Launch" on campaigns, write ad copy, or optimize bidding strategies. They handle the UTM formatting, reporting data entry, and project timeline management so your media buyers can focus on strategy.
Do I need to give them access to my ad accounts and GA4?
Yes, if you want them to pull reports. However, we strictly require that you provision them with "Read-Only" or "Reporting" access levels. They will use this access to extract data into your Looker Studio dashboards, Excel spreadsheets, or client presentation decks.
Can they communicate with my clients?
We recommend having the VA communicate purely internally with your team (designers, copywriters, media buyers) via Slack or Asana. The Account Manager should remain the primary point of contact for your actual clients to maintain a high-level strategic relationship.
Protect Your
Strategic Hours.
Stop losing your highly-paid marketing team's hours to basic data formatting and timeline tracking. Hand over the operational hygiene to our managed experts.
Submit Your Requirements
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