Keep Your Spindles Turning Without the Estimating & Job Tracking Drag
Offload technical RFQ estimation, CAD/CAM print extraction, raw material billet sourcing, outside processing logistics (anodizing, heat treat, plating), JobBOSS² / ProShop traveler staging, and AS9102 FAIR paperwork to vetted CNC Machining Virtual Assistants—supervised by a dedicated Project Manager at zero extra cost.
Up to 70%
Shop Overhead Savings
100%
Supervised Execution QA
< 1 Hour
Average Response Time
Zero
Platform & Booking Fees
Shop ERPs, Quoting Engines & Sourcing Hubs We Operate
Your virtual assistant connects directly into your machine shop ERP systems, automated quoting engines, CAD print viewers, tooling distributors, and supplier portals.
JobBOSS² & E2
Travelers, Routers, Job Costing & Scheduling
ProShop ERP
Digital Work Instructions, CMM & Tool Crib
Paperless Parts
Automated Geometry Costing & Rapid RFQs
SolidWorks & Fusion
Print Breakdown, STEP/IGES & GD&T Review
McMaster, MSC & Kennametal
End Mills, Inserts, Raw Bar Stock & Hardware
Katana Cloud & Genius
Live Multi-Spindle Capacity & BOM Allocations
QuickBooks & Bill.com
Progress Invoicing, Vendor POs & Freight Bills
Xometry & Fictiv Portals
Job Board Bidding, DFM Notes & Dispatch
What Your CNC Machining VA Handles Daily
From breaking down complex technical drawings and expediting heat treat vendors to managing raw stock orders and keeping your ERP job routers perfectly in sync.
RFQ Estimating & Print Breakdown
- Extract critical 2D PDF drawing tolerances (tight +/- 0.0005" fits, GD&T callouts, thread classes, and surface Ra finishes) for estimator review.
- Process 3D STEP/IGES files inside Paperless Parts or DigiFabster, configuring cycle-time baselines, machine hour rates, and setup fees.
- Compile formal commercial quotation PDFs, verify lead time schedules, and log RFQ win/loss analytics in your CRM.
Outside Processing & Finishing Logistics
- Coordinate purchase orders for secondary finishes: Type II/III hardcoat anodizing, passivation, black oxide, nickel plating, and heat treating.
- Schedule outside processing courier pickups, attach certified masking blueprints, and follow up daily on return dates to avoid line stops.
- Audit finishing certificates of conformance (CoC) against customer aerospace or military specs (MIL-A-8625, AMS 2759) prior to shipping.
Raw Stock & Tooling Reorders
- Source and price raw bar stock, billet blocks, and plate drops (6061-T6, 7075 aluminum, 303/304/316 stainless, Delrin, brass, titanium) across metal service centers.
- Maintain shop tool crib replenishment: reorder carbide end mills, indexable inserts, drills, reamers, and collets from MSC, McMaster-Carr, and Kennametal.
- Collect and catalog Material Test Reports (MTRs) and mill certifications with heat lot numbers for traceability.
ERP Job Travelers & Routing Control
- Stage work orders and digital job travelers in JobBOSS², ProShop, or E2 detailing operations: Saw, 3-Axis Mill, 5-Axis Mill, Lathe, Deburr, and QC.
- Attach engineering setup sheets, tool lists, CAM program file paths, and PDF drawings directly to shop floor tablet terminals.
- Audit daily operator labor hour entries, machine cycle run times, and scrap counts to verify true job profitability margins.
Quality Docs & AS9102 FAIR Packets
- Generate ballooned inspection drawings in Discus, InspectionXpert, or Bluebeam for CMM and manual micrometer QA checks.
- Collate First Article Inspection Reports (FAIR Forms 1, 2, and 3 compliant with AS9102 aerospace requirements).
- Package complete shipping certification binders (Certificate of Conformance, MTRs, Plating certs, and dimensional reports) for customer sign-off.
Custom Shop SOPs & Production Dispatch
Running high-mix, low-volume job shops, prototype rapid turns, or high-volume multi-pallet production runs? Your dedicated SageDoer Project Manager orchestrates customer status updates, shipping logistics (FedEx freight / crating), and shop floor SOP compliance at zero extra management charge.
How SageDoer Works
Skip interviewing unvetted marketplace freelancers who have never held a micrometer or looked at a blueprint. Deploy managed, professional machine shop support in four simple phases.
Submit Requirements
Share your shop's machine count, ERP platform (JobBOSS², ProShop, E2), estimating bottlenecks, and admin pain points with us via form, email, or WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your engineering drawing protocols, execute strict mutual NDAs, and finalise partnership details.
Expert Execution
Your project manager takes full charge of operations, getting RFQs estimated, material POs placed, finishing tracked, and travelers staged through our internal team.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision and operational QA checks are completely free.
Traditional Platforms vs. SageDoer
Why precision machine shop owners, contract manufacturing founders, and CNC engineering directors choose SageDoer over marketplace gig sites.
| Feature Matrix | Traditional Platforms | The Smart Choice: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding commissions, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must supervise remote workers while running CNC setups and managing shop floor operators | Dedicated Project Manager acts as your single operational point of contact |
| Quality Assurance | Hit-or-miss talent with no grasp of machining tolerances, GD&T, or plating specs | Internally vetted, rigorously trained manufacturing & machine shop specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing, testing, and retraining candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and onboarding process all over again during major customer production runs | Seamless internal replacements with zero operational disruption |
Flexible Machine Shop Support Plans
No contracts, no setup costs, no hidden software fees. Scale administrative hours up during heavy quoting surges or large production contracts, and scale down when routines stabilize.
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by CNC Machine Shop Owners, Job Shops & Precision Manufacturers
Real feedback from precision turning and 5-axis milling shop founders scaling their machining capacity with SageDoer.
"Before SageDoer, answering 30 RFQs a week meant staying in the front office until 9 PM analyzing 2D prints. Our SageDoer assistant pulls STEP files into Paperless Parts, calculates raw 6061 billet weights, checks outside anodizing prices, and drafts quotes within 4 hours. Our quote win rate doubled."
Gary M.
Owner, Apex Precision CNC Machining (12 Mills & Lathes)
"Outside processing was our biggest headache. Anodize and heat treat vendors were constantly late because no one was following up. Our VA coordinates POs, tracks couriers, and inspects certs of conformance before parts hit our assembly table."
Dave K.
Operations Director, Titan Aerospace Components
"Having a dedicated Project Manager supervise our VA without billing additional fees is unmatched. When we migrated our shop from whiteboards to ProShop ERP, our PM ensured that all tool crib numbers, speeds and feeds notes, and fixture photos were uploaded flawlessly."
Brian W.
Founder & CEO, Velocity Machining Labs
"AS9102 First Article Inspection Reports (FAIR) used to create a 2-day shipping bottleneck on defense contracts. Our assistant balloons the prints in InspectionXpert, compiles MTR heat certs, and formats the Form 1-3 packet before final CMM sign-off."
Rob T.
Quality Manager, AeroFlight Precision Engineering
"The $6/hour full-time rate has saved our 8-person machine shop over $4,000 every single month compared to hiring an on-site office coordinator. Our assistant reorders tooling from McMaster, builds JobBOSS² travelers, and keeps our spindle utilization at 82%."
Chris L.
Owner, Lakeview CNC Tool & Die
"Before SageDoer, answering 30 RFQs a week meant staying in the front office until 9 PM analyzing 2D prints. Our SageDoer assistant pulls STEP files into Paperless Parts, calculates raw 6061 billet weights, checks outside anodizing prices, and drafts quotes within 4 hours. Our quote win rate doubled."
Gary M.
Owner, Apex Precision CNC Machining (12 Mills & Lathes)
"Outside processing was our biggest headache. Anodize and heat treat vendors were constantly late because no one was following up. Our VA coordinates POs, tracks couriers, and inspects certs of conformance before parts hit our assembly table."
Dave K.
Operations Director, Titan Aerospace Components
"Having a dedicated Project Manager supervise our VA without billing additional fees is unmatched. When we migrated our shop from whiteboards to ProShop ERP, our PM ensured that all tool crib numbers, speeds and feeds notes, and fixture photos were uploaded flawlessly."
Brian W.
Founder & CEO, Velocity Machining Labs
"AS9102 First Article Inspection Reports (FAIR) used to create a 2-day shipping bottleneck on defense contracts. Our assistant balloons the prints in InspectionXpert, compiles MTR heat certs, and formats the Form 1-3 packet before final CMM sign-off."
Rob T.
Quality Manager, AeroFlight Precision Engineering
"The $6/hour full-time rate has saved our 8-person machine shop over $4,000 every single month compared to hiring an on-site office coordinator. Our assistant reorders tooling from McMaster, builds JobBOSS² travelers, and keeps our spindle utilization at 82%."
Chris L.
Owner, Lakeview CNC Tool & Die
Frequently Answered Queries
Real questions from precision machine shop owners, CNC job shop directors, and contract manufacturing executives.
How do you protect proprietary CAD blueprints, patent files, and customer IP?
Intellectual property protection and strict confidentiality are paramount in precision manufacturing. We execute mutual, comprehensive Non-Disclosure Agreements (NDAs) standard before onboarding. Your VA operates under the principle of least privilege (PoLP) strictly inside your designated enterprise environment (e.g., your JobBOSS² / ProShop cloud ERP or password-managed company Google Workspace) protected by multi-factor authentication (MFA). Proprietary customer CAD models, STEP files, and engineering drawings are never downloaded to unmanaged local devices.
Can the VA handle fast RFQ turnaround using Paperless Parts or custom Excel models?
Yes. Speed is everything in contract manufacturing. Your VA can ingest customer 2D prints and 3D CAD models, extract critical dimensions and material specs, check raw stock bar/billet pricing from metal distributors, request outside finishing quotes (anodize, passivate, heat treat), and input machining operations into Paperless Parts, DigiFabster, or your shop's Excel estimating models for fast, 1-click owner or estimator sign-off.
How does quality control work with the dedicated Project Manager?
Every SageDoer partner is paired with a dedicated Project Manager at zero extra cost. Your PM conducts spot audits on completed ERP router data entries, verifies that raw material POs match drawing callouts (e.g., DFARS compliance, 6061-T651 vs. T6), ensures outside processing deadlines are met, and acts as your single operational point of contact. If your primary assistant is ever on leave or sick, your PM provides an internally trained backup so your job shop flow never experiences downtime.
Can our VA coordinate outside processing vendors like heat treaters and plating shops?
Absolutely. Outside processing (OP) is where most machine shops lose margin and miss delivery deadlines. Your VA manages the entire vendor loop: creating outside service purchase orders, attaching detailed masking and spec sheets, coordinating local courier transfers or freight billings, following up on turnaround dates, and filing certified test reports (CoC) into your job file prior to shipping.
How are working hours recorded, verified, and billed?
We utilize centralized time tracking to log precise seconds worked on your machine shop operations. You receive transparent weekly timesheets detailing exact task breakdowns (e.g., 6 hours staging JobBOSS² travelers, 5 hours breaking down prints and compiling RFQ quotes, 4 hours expediting outside plating vendors, 5 hours tooling reorders in McMaster-Carr). You pay strictly for pure working hours—Project Manager supervision and quality checks are 100% free.
Tell Us About Your Machine Shop Operations
Whether you operate a 5-machine job shop looking to speed up quotation turnarounds, a high-volume production facility managing AS9102 aerospace paperwork, or a multi-axis CNC shop coordinating outside processing, submit your requirements and our manufacturing operations director will follow up immediately.
Ready to Stop Drowning in Shop Floor Paperwork?
Eliminate the operational bottlenecks of delayed RFQ estimates, missing raw stock certs, late plating deliveries, and messy job router data. Partner with a dedicated Managed CNC Machining Virtual Assistant team and deploy within 24-48 hours.