Tour More Spaces.
Stop Formatting OMs.
Stop losing deals to the competition because you're stuck in the back office updating Buildout flyers, researching property tax records, and doing CRM data entry. Hire a specialized Commercial Real Estate Virtual Assistant to manage your deal flow.
Deal_Pipeline.crm
Property: 50,000 SF IndustrialDue Diligence
Asset: Class A Warehouse
Buildout OM Setup
Uploaded new high-res site photos, drafted initial property description, and populated demographic data rings for the Offering Memorandum.
Lead Generation
50 Prospects Sourced
Proficient in Commercial Real Estate Tech Stacks
Close Deals.
Not Spreadsheets.
You are a producer. You shouldn't be the one spending three hours scraping tax records to find true ownership data or fighting with formatting in an offering memorandum. Let a dedicated professional handle your back-office operations so you can focus on building relationships and negotiating LOIs.
Property Research
We navigate public tax records, Reonomy, and CoStar to find true ownership entities, contact information, and property zoning histories so you can cold-call the actual decision-makers.
Marketing & OM Creation
Stop fighting with formatting. We take your property photos and specs and input them into Buildout to generate beautiful Offering Memorandums, flyers, and email blast templates.
CRM Pipeline Hygiene
We keep your Pipedrive, Salesforce, or Apto immaculately updated, logging your tour notes, moving deals through stages, and setting follow-up tasks for your lease expirations.
Listing Management
We ensure your active listings are perfectly maintained across CoStar, LoopNet, and Crexi. We update pricing changes, add new tour videos, and monitor listing performance metrics.
Email Campaign Execution
We segment your buyer/tenant lists and execute targeted email blasts for new listings or recent comparables, ensuring you stay top-of-mind with your local market network.
Document Organization
We set up clean digital deal rooms (Box/ShareFile), organize executed NDAs, track down missing lease exhibits, and ensure your compliance files are ready for closing.
Why Choose Sagedoer for Brokerage Ops?
Managing a freelance VA with access to sensitive rent rolls, client contact lists, and proprietary deal data is incredibly risky. Access thoroughly vetted operational support through one dedicated manager at no extra charge.
| Feature | Standard Freelance VA | The Secure Choice Sagedoer Managed VA |
|---|---|---|
| Cost Profile | $15 - $35+ per hour (Upwork) | Cost-effective flat hourly rate. Scales with your volume. |
| Industry Knowledge | Requires training on what CAP rates and NNN leases are. | Familiar with CRE terminology, property types, and standard software. |
| Data Security (Client Lists) | High risk. Often uses personal computers to download your rolodex. | Strict enterprise NDAs, secure workspace protocols, and controlled access. |
| Quality Assurance | You must personally verify they didn't misspell a tenant's name on an OM. | Dedicated Project Manager acts as your QA and single point of contact. |
| Coverage Reliability | If they take a week off, your email blasts and CRM updates halt. | Cross-trained backup coverage ensures zero drop in operational support. |
Our Ops Workflow
Seamlessly integrate expert support into your brokerage pipeline.
Audit Pipeline
We review your current deal stages, CRM tools (Pipedrive/Salesforce), and marketing software (Buildout) to design a delegation plan.
Secure Access
Our project manager configures restricted, role-based access to your systems, ensuring your proprietary client data remains secure.
Persistent Execution
Your PM takes charge, ensuring the VA researches properties, builds OMs, and updates CRM stages accurately every single day.
Pay Only for Output
We charge exclusively for the VA's actual scheduled time. Your dedicated project manager's QA supervision is completely free.
Simple, Transparent Pricing
Flexible support that scales with your deal volume.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Top-Producing CRE Brokers
"Before Sagedoer, I was spending 4 hours a day pulling ownership data from Reonomy and building OMs in Buildout. Now my VA handles the entire listing prep process. My tour volume doubled in 6 months."
Michael R.
VP, Industrial Brokerage"The biggest bottleneck was logging notes in Apto and sending out the weekly email blasts. Having a dedicated VA act as my back-office manager ensures I never miss a follow-up task on a major tenant rep deal."
Sarah L.
Director, Tenant RepresentationFrequently Asked Questions
Do they understand commercial real estate documentation?
Yes. Our CRE VAs are trained to recognize and organize standard commercial documentation, including rent rolls, operating statements, letters of intent (LOIs), and confidentiality agreements (NDAs). They know how to format this data for Offering Memorandums.
Can they handle data entry in CoStar or Buildout?
Absolutely. A major bottleneck for brokers is manually updating listings across multiple platforms or fighting with flyer formatting. Your VA can take raw property specs and photos and handle the data entry across Buildout, CoStar, and LoopNet on your behalf.
How do you ensure my client list and deal data is secure?
Data security is our top priority. All Sagedoer VAs operate under strict enterprise-grade NDAs. We never download your proprietary CRM data to local personal drives. We recommend you provide restricted access to your cloud environment (like Pipedrive or Box) where the VA works entirely within your controlled infrastructure.
Close the Deal.
We'll Handle the Back Office.
Stop losing transaction volume to messy pipelines and missing offering memorandums. Hand over your brokerage ops to our specialized virtual assistants.
Request Ops Support
Strictly confidential. Protected by Sagedoer enterprise security standards.