Stop Pitching into the Void.
Get Booked.
Researching shows, customizing pitches, and managing back-and-forth emails takes hours. Hire a fully managed Podcast Booking Virtual Assistant to handle your media outreach, secure guest spots, and scale your personal brand's authority.
Media Outreach Operations
Amplify Your Voice. We Handle the Logistics.
Whether you are an author looking to get booked on top-tier shows, or a podcast host needing to manage a pipeline of incoming guests, your Sagedoer VA handles the entire lifecycle of booking and pre-production.
Targeted Show Research
We utilize databases like Listen Notes and Podchaser to identify active podcasts with audiences that perfectly align with your target demographic and expertise.
Custom Pitching
Hosts ignore copy-paste templates. Your VA listens to episodes, extracts specific themes, and drafts highly personalized pitch emails demonstrating exact value to the host's audience.
Media One-Sheet Creation
We design and update your professional Media One-Sheet (via Canva), highlighting your bio, suggested interview topics, sample questions, and headshots for easy host consumption.
Calendar & Logistics
Once a "yes" is received, we handle the back-and-forth scheduling, manage Calendly links, ensure time zones align, and send pre-interview tech reminders to avoid no-shows.
Inbound Guest Management
If you are a host, your VA manages your guest intake forms, collects bios/headshots, sends Riverside/Zencastr links, and ensures your guests are prepped for recording day.
Post-Interview Follow-Up
We track when your episode airs, request the live links/assets from the host, send a thank-you note, and hand the assets to your social team for cross-promotion.
Scale Your PR Reach,
Not Your Agency Fees.
Traditional podcast booking agencies charge exorbitant retainers per booked episode. Sagedoer provides internally vetted, dedicated Booking VAs with a Project Manager at a flat hourly rate.
Fully Managed Service
A dedicated project manager oversees your VA's pitch quality and hit rate daily.
Up to 70% Savings
Scale your media appearances without paying $500+ per booked guest spot to an agency.
Exceptional Quality
Our VAs are trained in writing compelling, native-English hooks that hosts actually read.
Zero Wasted Time
You pay exclusively for hours worked researching and pitching. No complex platform retainers.
How It Works
A seamless delegation process designed for thought leaders and creators.
Submit Requirements
Share your target audience, topics of expertise, and media assets via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager reviews your goals, outlines a tailored outreach strategy, and finalises details.
Expert Execution
Your PM takes charge, overseeing your VA as they research, pitch, and schedule your podcast appearances.
Pay Only for Output
We log and charge exclusively for the VA's actual working time. The PM's supervision is completely free.
Transparent Growth Pricing
Scale your PR operations without the agency markup. Zero hidden fees.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Creators & Founders
"I wanted to grow my coaching business through podcast guesting, but finding the right shows took hours. My Sagedoer VA took my bio, created a stunning media sheet, and now secures me 3-4 interviews every single month."
Elena M.
Executive Coach
"As a podcast host, managing guest intake forms and scheduling was a nightmare. Our Sagedoer VA handles all the pre-production logistics, ensuring every guest has their tech checked and bio ready before we hit record."
Jason T.
Host, Tech Innovators
"Having a dedicated PM supervise the outreach is a game changer. The pitches sent out on my behalf are highly customized and professional. I just wake up, check my calendar, and record."
Sarah P.
B2B SaaS Founder
"I wanted to grow my coaching business through podcast guesting, but finding the right shows took hours. My Sagedoer VA took my bio, created a stunning media sheet, and now secures me 3-4 interviews every single month."
Elena M.
Executive Coach
"As a podcast host, managing guest intake forms and scheduling was a nightmare. Our Sagedoer VA handles all the pre-production logistics, ensuring every guest has their tech checked and bio ready before we hit record."
Jason T.
Host, Tech Innovators
"Having a dedicated PM supervise the outreach is a game changer. The pitches sent out on my behalf are highly customized and professional. I just wake up, check my calendar, and record."
Sarah P.
B2B SaaS Founder
Common Questions
Addressing outreach strategy, email management, and deliverables.
Do they use generic spam templates?
Absolutely not. Hosts delete generic pitches instantly. Your VA is trained to listen to a recent episode of the target podcast and include specific references in the outreach email, demonstrating genuine interest and a tailored value proposition.
Do they pitch from my email address?
Yes, for maximum credibility. We recommend setting up an alias (e.g., PR@yourdomain.com or booking@yourdomain.com). The VA will manage this inbox entirely, handling the initial outreach and all subsequent scheduling replies.
Can they manage guests for my own podcast?
Yes. If you are a host, your VA can handle inbound guest applications, review their credentials, coordinate recording times via Calendly, send Riverside/Zoom links, and collect necessary assets like headshots and bios.
What happens if my VA is sick or unavailable?
This is the distinct advantage of Sagedoer. Your dedicated Project Manager will seamlessly step in or assign a fully trained, internal backup VA. Your outreach pipeline and scheduled interviews will experience zero disruption.
Get Your Voice Heard.
Stop wasting hours hunting for host emails. Reach out to Sagedoer today and secure a dedicated Podcast Booking VA to scale your media presence.
Request a VA Profile
Tell us about your target audience, niche, and how many podcast appearances you want to secure per month.