Stop Losing Top Talent To
Slow Hiring Pipelines.
Don't let calendar ping-pong and messy ATS tracking cost you the perfect candidate. Hire a rigorously trained Talent Management Virtual Assistant to handle sourcing, screening, and interview logistics—with zero management overhead.
Proficient in Top Applicant Tracking Systems (ATS)
What does a Talent VA do?
Finding the right hire requires relentless sifting, messaging, and scheduling. Your VA handles the top-of-funnel heavy lifting so your internal recruiters and founders can focus purely on interviewing and closing.
Proactive Candidate Sourcing
Executing complex Boolean searches on LinkedIn Recruiter and job boards to build targeted lists of passive candidates that match your exact job descriptions.
Initial Resume Screening
Sifting through hundreds of inbound applications. We match resumes against your strict hiring criteria, advancing only the most qualified profiles to your desk.
Interview Coordination
Ending the calendar ping-pong. Managing multi-stage interview scheduling between candidates and hiring managers across different time zones via Calendly or native ATS tools.
ATS Hygiene & Management
Keeping Greenhouse or Workable impeccably organized. Moving candidates through stages, logging notes, and sending professional rejection emails to protect your employer brand.
Onboarding Administration
Assisting with the paperwork once an offer is signed. Sending out standard welcome packets, collecting signed NDAs, and organizing background check documentation.
Stop acting as a full-time recruiter.
Your time is worth hundreds an hour. Delegate the top-of-funnel HR admin and focus on growing the company.
Hire Your Talent VAThe Managed Hiring Pipeline
Hiring is sensitive. Relying on an unmanaged freelancer to represent your employer brand is a huge risk. Sagedoer supplies premium talent backed by an internal operational management layer.
Dedicated Project Manager
We assign a dedicated PM to monitor your VA. We verify candidate screening accuracy, ensure swift email replies, and maintain tone. Zero management strain for you.
Data Privacy & Strict NDAs
Handling resumes requires trust. All Sagedoer VAs and PMs undergo background checks and sign strict corporate NDAs to protect your candidates' PII (Personally Identifiable Information).
Centralised Time Tracking
You pay strictly for the exact hours your VA is actively sourcing or working inside your ATS. Scale up hours during hiring pushes and scale down during freezes.
Delegation Workflow
Submit Hiring Criteria
Provide your job descriptions, ATS access, screening rubrics, and scheduling preferences via Email or WhatsApp.
Align Operations
Your dedicated PM absorbs your standard operating procedures (SOPs) and signs necessary privacy agreements.
Deploy Recruiting Support
Your specialist immediately begins sourcing lists, clearing your ATS inbox, and scheduling interviews under PM QA.
Pay Strictly for Output
Charge exclusively for hours logged working in your portals. All PM oversight is 100% free.
Sagedoer vs Traditional Platforms
Why fast-growing startups and agencies choose our managed services over Upwork.
| HR Headache | Freelance Boards | The Smart Choice Sagedoer |
|---|---|---|
| Platform & Agency Fees | Up to 40% in hidden markups and transaction fees | 0% Hidden Fees. Pay strictly for actual working hours. |
| Direct Staff Supervision | You must constantly QA their applicant sorting | Dedicated PM acts as your single point of QA |
| Candidate Data Security | Unvetted profiles handling sensitive resumes & info | Internally vetted, background-checked experts with NDAs |
| Hiring Surges | Scramble to interview and hire temporary HR help | Instantly scale hours up or add extra VAs via your PM |
Flat Rate Operations Scaling
Part-Time Support
20 Hours Per Week
- Pay only for active logged hours
- Dedicated Project Manager included
- Free operational supervision
- No onboarding or set-up fees
Full-Time Pipeline
40 Hours Per Week
- Pay only for active logged hours
- Dedicated Project Manager included
- Free operational supervision
- No onboarding or set-up fees
Trusted by HR Leads & Founders
"Scheduling interviews across 3 time zones was a nightmare for our startup. Our Sagedoer VA took over the entire process using Greenhouse and Calendly. Candidate drop-off has vanished."
"The dedicated PM model makes this risk-free. The PM ensures our VA strictly follows our screening rubrics before moving a candidate forward. It's like having a lead sourcer for $7/hr."
"We run a high-volume recruiting agency. Sagedoer provides us with VAs who run complex Boolean searches on LinkedIn all day, handing us silver-platter candidates to close."
"Scheduling interviews across 3 time zones was a nightmare for our startup. Our Sagedoer VA took over the entire process using Greenhouse and Calendly. Candidate drop-off has vanished."
"The dedicated PM model makes this risk-free. The PM ensures our VA strictly follows our screening rubrics before moving a candidate forward. It's like having a lead sourcer for $7/hr."
Frequently Asked Questions
Addressing genuine concerns HR managers have when delegating top-of-funnel tasks.
Do your VAs actually conduct the interviews?
No. Your VA handles the high-volume top-of-funnel administration: sourcing, boolean searches, resume screening against your rubric, and scheduling logistics. The actual interviewing and final hiring decisions remain entirely with your internal team.
How do you ensure candidate data privacy?
Candidate data (resumes, PII) is highly sensitive. All Sagedoer VAs and PMs undergo internal vetting and sign strict corporate NDAs. We recommend providing role-based access to your ATS so they only access the specific pipelines necessary for their role.
Are they familiar with our specific ATS (like Greenhouse or Lever)?
Yes. During the Phase 1 setup, you specify your tech stack. We match you with VAs who have operational experience in major ATS platforms. Your dedicated PM ensures they adapt strictly to your company's specific pipeline stages and tagging rules.
What if a VA accidentally rejects a good candidate?
This is where the Dedicated Project Manager provides massive value. Initially, your PM will perform QA on all sorted candidates (e.g., placing them in a "Review" folder) before any automated rejections are triggered, until the VA perfectly calibrates to your hiring standards.
Stop acting as your own recruiter.
Delegate the tedious sourcing and calendar coordination so you can focus on interviewing and hiring the best.
Request Recruiting Support
Submit your requirements and our operations lead will connect within 24 hours.
Encrypted Connection. Full NDAs Assured.