The Party Planner's
Ultimate Secret.
From venue sourcing to RSVP management, hire a managed Virtual Assistant to handle the logistical headache of your parties while you take all the credit.
We Master the Event Tech Stack
Expert Coordination. Fully Handled.
Why stress over dietary restrictions and venue contracts? Our VAs act as your premium events desk, ensuring every detail is perfectly polished.
Venue Sourcing
Finding the perfect location, requesting availability, and negotiating initial contract terms based on your budget and guest count.
RSVP Management
Tracking attendee responses, managing guest lists, and following up with invitees to ensure a high turnout and accurate headcount.
Vendor Coordination
Handling the back-and-forth with caterers, florists, DJs, and rental companies to finalize delivery schedules and menus.
Budget Tracking
Building real-time expense reports so you never go over budget. We track deposits, outstanding invoices, and hidden fees.
Digital Invites
Designing and sending beautiful digital invitations via Paperless Post or Eventbrite and managing custom email reminders.
Post-Event Support
Sending thank-you notes, managing gift logs, and performing final invoice reconciliations to close the loop on your event.
The Celebration Pipeline
Submit Brief
Share your event type, date, and budget via WhatsApp or Email.
Finalize Deal
Your PM reviews your goals and builds a customized event planning roadmap.
Expert Execution
Your VA takes charge of all bookings and vendor coordination under strict PM oversight.
Pay for Output
Pay only for pure work hours. Your Project Manager's expert supervision is 100% free.
Event-Scale Pricing
Part-Time Planner
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for pure working time
- Dedicated Project Manager
- Weekly Logistical Reporting
- Zero Recruitment Overhead
Full-Time Events Ops
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Priority Venue & Vendor Scouting
- Dedicated Project Manager
- Multi-Event Coordination
- No monthly platform fees
The Sagedoer Advantage
| Metric | Freelance Marketplaces | SageDoer |
|---|---|---|
| Daily Management | You must supervise every vendor | Dedicated PM handles all coordination. |
| Booking Speed | Days of back-and-forth | Instant delegation to internal specialists. |
| Hidden Fees | 20%+ service fee markups | 0% Markups. Pay strictly for pure work. |
| Staff Turnover | Start over if they disappear | Seamless internal replacements. |
Booking Support FAQ
Our VAs operate remotely, so they cannot physically visit locations. However, they can schedule virtual walkthroughs, review venue floorplans, and interview venue managers on your behalf to ensure the space meets your requirements.
We handle everything from intimate birthday dinners and children's parties to large corporate galas, charity auctions, and holiday events. If it requires a booking, we handle it.
Our VAs can draft payments and set up invoices within your accounting system (like Bill.com or QuickBooks). However, you retain final authorization. We never directly hold or move your funds without your approval.