Elevate Your Club. Hire a Managed Club VA
Stop drowning in membership renewals and event logistics. Hire a managed Virtual Assistant to handle member inquiries, billing, facilities booking, and newsletters while you host.
Voices from the Board
"Our VA manage our entire WildApricot database. They handle renewals and member on-boarding so smoothly our retention rates actually increased."
"The dedicated PM is vital. I don't have time to manage staff; I talk to the PM and the tournament logistics are handled by the morning."
"We pay strictly for active work. It’s perfect for our seasonal requirements—scaling up in the peak months and down in the off-season."
"The member newsletters look incredibly professional. They handle the drafting, image sourcing, and scheduling flawlessly every month."
"SageDoer assigned an expert who already knew our billing software. No training time wasted. We saved 70% vs. a local hire."
"Handling facility bookings and court reservations was a nightmare. Our VA now manages the whole calendar via BookingKoala."
"Our VA manage our entire WildApricot database. renewals are now effortless."
Complete Member & Facility Administration
Our specialists act as your virtual front-desk and back-office, maintaining the high standards your members expect.
Membership Database
Managing renewals, updating member profiles, processing applications, and maintaining accurate digital rosters.
Event Logistics
Coordinating RSVPs, managing attendee lists, sending event reminders, and handling digital invitations for club functions.
Dues & Billing
Invoicing membership dues, processing monthly statements, and following up on delinquent accounts with professional tact.
Member Communications
Drafting and sending out monthly newsletters, club updates, and governance announcements to the community.
Facilities Scheduling
Managing tee times, court reservations, pool lanes, or room bookings to ensure equitable access and zero conflicts.
Vendor Coordination
Acting as the point of contact for catering, maintenance, and supplies, ensuring all service providers meet club schedules.
Reporting & Audits
Compiling monthly usage reports, membership trends, and financial snapshots for board meetings and reviews.
Board Admin Support
Organizing board meetings, drafting agendas, taking minutes, and managing the board’s digital documentation library.
Concierge Desk
Responding to live chat or email inquiries from prospective members, handling basic FAQs, and routing complex requests.
Proficient in Club Management Platforms
The SageDoer Integration
Eliminating the administrative friction for your leadership team.
Submit Needs
Detail your club’s software stack, member volume, and administrative bottlenecks.
Finalise Strategy
Your PM reviews goals and assigns a specialized industry administrator.
Expert Execution
The VA manages member data and communications securely under PM supervision.
Pay for Output
Billed only for tracked hours. Management and quality oversight is free.
Transparent, High-Value Pricing
Part-Time
20 Hours Per Week
Est. $560 USD / Month
- Pure working hours tracking
- Dedicated PM included
Full-Time
40 Hours Per Week
Est. $960 USD / Month
- Pure working hours tracking
- Dedicated PM included
Frequently Asked Questions
Can they use our specific club software?
Yes. Our VAs are pre-trained in ClubEssentials, WildApricot, and MemberClicks. If you use a custom or local system, your PM will oversee a 48-hour familiarization period.
Is member privacy protected?
Confidentiality is our top priority. All VAs sign binding NDAs. We recommend issuing restricted "Staff" access to your CRM to protect sensitive financial data.
Do they interact with members directly?
Yes. VAs can manage the general club inbox, respond to renewals, and handle basic membership inquiries professionally via email or your member portal.
How do they handle billing disputes?
Your VA follows a strict SOP defined by your club’s board. They gather the data, document the dispute, and present it to the Treasurer or Manager for final sign-off.
Do they work in our time zone?
Yes. We coordinate overlap hours so your VA is online and responsive during your club's peak operational hours for real-time support.
What if the VA is sick?
This is a managed service. SageDoer provides instant internal replacements if your primary VA is unavailable, ensuring your membership roster is never neglected.
Protect the Member Experience
Delegate the administrative overhead so you can focus on the board and the members. Reach out now for a strategy session.
Request Your Club Admin
Tell us about your member volume and current software. We reply within 24 hours.