Scale Your People Ops with an HR Startup VA
Stop drowning in ATS cleanup, interview scheduling, and onboarding paperwork. Hire a vetted HR Virtual Assistant, fully supervised by a free dedicated Sagedoer Project Manager.
People Ops Dashboard
Onboarding & ATS Sync
Sr. Full-Stack Engineer
VA sourced 15 profiles matching React/Node criteria via LinkedIn Recruiter. Imported to ATS.
Emma W. - Product Manager
VA triggered background check, issued Deel contract, and assigned Google Workspace email.
PM Quality Control: The Sagedoer Project Manager audits ATS hygiene and contractor compliance checklists daily.
What Your Startup HR VA Handles
Stop letting administrative friction slow your growth. Our VAs execute the critical back-office operations that keep your startup hiring, onboarding, and humming.
Candidate Sourcing
Mining LinkedIn Recruiter, Wellfound, and niche startup boards to build talent pipelines. Sending first-touch outbound messages to passive candidates.
Interview "Tetris"
Coordinating complex multi-stage panel interviews across different time zones. Sending calendar invites, Zoom links, and prep materials to founders and candidates.
ATS Management
Keeping Greenhouse, Lever, or Ashby perfectly organized. Moving candidates through stages, rejecting unqualified applicants, and organizing feedback scorecards.
Onboarding Coordination
Drafting offer letters via DocuSign, triggering Checkr background checks, provisioning software access, and sending welcome swag packages to new hires.
HRIS & Payroll Data Entry
Inputting new employee/contractor data into Gusto, Rippling, or Deel. Tracking PTO balances, verifying timecards, and ensuring compliance documents are uploaded.
Culture & Engagement Admin
Managing remote culture initiatives. Scheduling virtual team-building events, tracking work anniversaries and birthdays, and deploying eNPS surveys via Lattice/CultureAmp.
Fluent in the Modern HR Stack
Our VAs seamlessly integrate into the leading platforms used by YC startups and fast-growing tech companies.
Stop Overpaying For Basic Recruiting Ops
Why pay $10k+ to an external recruitment agency or struggle with flaky Upwork temps when you can have a dedicated, managed internal team?
| Feature | Headhunters / Freelance Networks | Sagedoer (Fully Managed VA) |
|---|---|---|
| Cost Structure | Headhunters take 20% of salary. Upwork takes 10-20% platform fees. | Flat hourly rate ($6-$7/hr). Keep all the candidates you source. |
| ATS Ownership | Agencies hide the pipeline. Freelancers often lack ATS training. | VA works directly inside *your* ATS. You own the data. |
| Daily Oversight | Founders must micromanage temps to ensure interview links are sent. | Dedicated PM ensures zero scheduling errors and monitors KPIs. |
| Security & Compliance | Unvetted temps handling sensitive payroll and employee data. | VAs trained in strict data privacy for systems like Deel and Gusto. |
| Turnover Protection | If your freelancer ghosts, your onboarding process halts completely. | Seamless internal replacements by PM with zero workflow disruption. |
Hire Better. Burn Less Cash.
Scale your People Operations without the massive overhead of hiring local in-office HR coordinators.
Part-Time
20 Hours Per Week
- Pay only for active operations hours
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Full-Time
40 Hours Per Week
- Pay only for active operations hours
- Dedicated Project Manager included
- Free quality QA & management
- Zero setup or onboarding fees
Trusted by High-Growth Startups
"Our Sagedoer VA handles all our Lever ATS cleanup and interview scheduling. As a founder, I was spending 10 hours a week just sending Calendly links. Now I just show up to the interviews."
"The Project Manager ensures our VA logs into Deel every day to process contractor agreements and trigger background checks. Our onboarding time dropped from 4 days to 4 hours."
"We stopped paying 20% placement fees to external recruiters. Our dedicated VA sources passive talent on LinkedIn and drops them right into Greenhouse. The ROI is undeniable."
"Our Sagedoer VA handles all our Lever ATS cleanup and interview scheduling. As a founder, I was spending 10 hours a week just sending Calendly links. Now I just show up to the interviews."
"The Project Manager ensures our VA logs into Deel every day to process contractor agreements and trigger background checks. Our onboarding time dropped from 4 days to 4 hours."
Frequently Asked Questions
Do your VAs know how to use Greenhouse or Lever?
Yes. Our HR and Recruiting VAs are vetted for experience with modern Applicant Tracking Systems. They know how to advance candidates, trigger scorecard reminders, and maintain clean pipeline hygiene without requiring basic software training from your team.
Can they handle sensitive payroll and contractor data?
Security is our priority. We recommend granting Role-Based Access Control (RBAC) in systems like Deel, Gusto, or Rippling so VAs can initiate onboarding drafts or run reports without having master access to company bank accounts. All VAs sign strict NDAs during our onboarding process.
What happens if an interview scheduling mistake occurs?
This is where the Sagedoer fully managed model shines. Your dedicated Project Manager acts as an internal QA layer. They audit the VA's outgoing calendar invites and Zoom links against the hiring manager's schedule to catch and resolve discrepancies before the candidate or founder is impacted.
Can they source technical roles like Engineers or Product Managers?
Yes, they can perform top-of-funnel sourcing. You provide the Boolean search strings or specific criteria (e.g., "React, Node, 5+ yrs experience, B2B SaaS"), and the VA will mine LinkedIn Recruiter to build lists and send initial outreach messages, passing interested candidates directly to your internal recruiters to close.
Unburden Your Startup's HR
Submit your ATS, payroll stack, and current hiring volume via the form. A Sagedoer Project Manager will reply promptly to structure your admin relief plan.