Scale Your HR Capacity.
Delegate the Administration.
Whether you're an independent HR consultant, a staffing agency, or a growing business, offload the heavy lifting of sourcing, onboarding, and compliance. Get a pre-vetted HR Virtual Assistant backed by a Dedicated Project Manager.
Proficient in Leading HRIS, Payroll, & ATS Platforms
Comprehensive People Operations Support
From sourcing top talent to maintaining compliance tracking, your VA handles the tedious back-office HR tasks so you can focus on strategic workforce planning.
Recruitment & ATS Management
Drafting job descriptions, posting across boards (Indeed, LinkedIn), screening resumes, scheduling initial interviews, and maintaining clean candidate pipelines in your ATS.
Onboarding & Offboarding
Sending offer letters, collecting digital signatures (I-9s, W-4s), setting up software credentials for new hires, and managing exit checklists for departing employees.
Payroll & Benefits Administration
Auditing timesheets, tracking PTO accruals, preparing data for your payroll provider (ADP/Gusto), and assisting employees with open enrollment questions.
HR Compliance & Policy Updates
Maintaining digital employee files, tracking mandatory compliance training certificates, and formatting updates to the company employee handbook.
Employee Relations Helpdesk
Acting as the first point of contact for routine employee inquiries regarding benefits, holidays, and policies, escalating complex issues to your senior HR team.
Performance Review Tracking
Deploying performance review forms (Lattice/15Five), sending reminders to managers, and compiling review data for leadership review cycles.
The Sagedoer Managed Advantage
A structured, secure, and highly confidential remote staffing solution built for Human Resources professionals.
Seamless Operational Integration
How we connect our talent to your HR workflows in four simple steps.
Assess Tech Stack
Tell us your HRIS (BambooHR/Rippling) and ATS (Greenhouse). Provide an overview of your current bottlenecks.
Establish Workflows
Your Project Manager assigns a vetted HR VA and drafts clear SOPs for data handling and candidate outreach.
Daily Execution
Your VA executes the administration: sourcing talent on LinkedIn, sending offer packets, and auditing timesheets.
Transparent Billing
Pay a flat, predictable rate purely for the hours worked. Your dedicated PM's supervision is completely free.
Transparent Staffing Rates
No expensive recruitment fees. No minimum monthly retainers. Predictable labor costs to scale your HR consultancy or department.
- Dedicated Project Manager Included
- Ideal for ongoing data entry & sourcing
- Zero setup or onboarding fees
- No long-term lock-in contracts
- Deeply reduced bulk hourly rate
- Dedicated Project Manager Included
- Comprehensive ATS & HRIS Management
- Free internal backup VA coverage
Sagedoer vs. Traditional Hiring Methods
| Operational Factor | Upwork / General Freelancers | THE SAGEDOER ADVANTAGE |
|---|---|---|
| Pricing Structure | Up to 40% hidden markups & bidding fees | Flat $6-$7/hr. You pay strictly for labor. |
| Management Effort | You must train them on your HRIS and policies | A Dedicated PM ensures your VA handles the SOPs |
| Data Security | Unverified freelancers handling sensitive employee info | Vetted talent strictly operating via secure access |
| Absence Contingency | Freelancer takes a day off, onboarding halts | VAs are backed up by an internal Sagedoer team |
Trusted by HR Consultants & Agency Owners
Frequently Asked Questions
How do you ensure data security with sensitive HR information?
Data security is our top priority. Our VAs access your systems through your secure, provisioned accounts (e.g., VPNs, SSO, or role-based HRIS permissions). They adhere to strict internal compliance policies, ensuring sensitive employee data is never downloaded or stored locally.
Are these VAs trained recruiters or administrators?
While our HR VAs are highly skilled at candidate sourcing (LinkedIn), resume screening, and ATS management, they act as administrative support rather than full-cycle executive recruiters. They handle the top-of-funnel heavy lifting so your domestic recruiters can focus on interviewing and closing.
What specific HR software are they familiar with?
Our talent pool is experienced with major HR ecosystems, including HRIS/Payroll (BambooHR, Gusto, Rippling, ADP, Workday) and Applicant Tracking Systems (Greenhouse, Workable, Lever, Ashby).
Can the VA handle live employee inquiries?
Our standard HR VAs excel at digital communication (email helpdesk, Slack/Teams support, ticketing systems). If you require live phone support for employee inquiries, please discuss this during your strategy call so we can match you with the appropriate talent.
Ready to Scale Your HR Operations?
Stop letting administrative backlogs slow down your hiring and employee experience. Reach out today to schedule a strategy call and match with an expert VA and Dedicated Project Manager.