Clear to Close Faster.
Outsource Title Research.
Hire a dedicated Virtual Assistant to meticulously scrub county records, build chain of title, locate hidden liens, and prep preliminary reports—saving your in-house abstractors and escrow officers hundreds of hours.
Trusted by Title Agencies & RE Attorneys
Comprehensive Abstracting Support
Uncover the Hidden Details. Speed Up Closing.
Don't let your highly-paid escrow officers waste hours navigating clunky county websites. Our VAs meticulously pull public records, organize documents, and flag encumbrances before they become deal-killers.
Chain of Title Construction
Navigating Grantor/Grantee indexes to build a complete 10, 20, or 40-year historical chain of ownership. We retrieve warranty deeds, quitclaims, and trace conveyances to ensure no breaks in title.
Lien & Encumbrance Scrubbing
Deep-diving into public records to locate open mortgages/Deeds of Trust, mechanic's liens, judgments, child support liens, and IRS tax liens attached to the property or the specific individual.
Prelim & Commitment Typing
Formatting and typing up the raw data into Schedule A, B-1, and B-2 of your Preliminary Title Report within SoftPro, ResWare, or your proprietary title production software.
Tax & Municipal Verifications
Checking county assessor and tax collector portals to verify current property tax status, uncover delinquent payments, identify special assessments, and order HOA estoppel letters.
Document Retrieval & Indexing
Pulling high-quality images of specific recorded instruments (deeds, easements, plat maps, CC&Rs) from platforms like DataTrace or NetrOnline and saving them to your secure cloud.
Probate & Skip Tracing Support
Assisting real estate investors and attorneys by running PACER bankruptcy checks, locating obituaries for probate files, and skip-tracing missing heirs required to clear a cloudy title.
Scale Your Title Operations. Bypass the Overhead.
Domestic abstractors are expensive and hard to find. Protect your margins by delegating the heavy lifting of data retrieval and typing to a trained Sagedoer VA, allowing your senior title officers to focus on complex underwriting and clearing exceptions.
Zero Wasted Time
Consolidated reporting and precise time tracking ensure you pay only for actual hours spent researching records and typing commitments.
Up to 70% Savings
Eliminate expensive domestic admin salaries and predatory abstracting vendor fees. Transparent, flat-rate pricing.
Strict Data Security
Our VAs operate in secure, monitored environments, adhering to best practices for handling sensitive Non-Public Personal Information (NPI).
Sagedoer
How Sagedoer Works
Onboard your dedicated Title Search VA in four simple steps.
Submit Requirements
Share your target counties, preferred platforms (DataTrace, SoftPro), and volume. Choose Email or WhatsApp.
Finalise the Plan
Our dedicated project manager connects with you to map out standard operating procedures (SOPs) for data entry and retrieval.
Expert Execution
Your VA takes charge of pulling records, building chains of title, and formatting preliminary commitments seamlessly.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your PM's supervision is completely free.
Transparent, Flat-Rate Pricing.
Scale your title processing instantly. Simple USD invoicing based strictly on output.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Real Estate & Title Professionals
"Our in-house abstractor was drowning in requests. We brought on a Sagedoer VA to handle the preliminary county record pulls and deed retrievals. Our turnaround time for commitments dropped from 4 days to 24 hours."
Marcus T.
VP of Operations, Title Co.
"As a real estate wholesaler, finding distressed properties with clouded titles is my bread and butter. My VA runs PACER bankruptcy checks and skip-traces heirs for probates perfectly. The ROI is incredible."
Sarah L.
Real Estate Investor
"We use our VA specifically for typing commitments into SoftPro and verifying HOA estoppels. They understand the real estate terminology (Grantor/Grantee) and never miss a beat on recording numbers."
David C.
Real Estate Attorney
"Our in-house abstractor was drowning in requests. We brought on a Sagedoer VA to handle the preliminary county record pulls and deed retrievals. Our turnaround time for commitments dropped from 4 days to 24 hours."
Marcus T.
VP of Operations, Title Co.
"As a real estate wholesaler, finding distressed properties with clouded titles is my bread and butter. My VA runs PACER bankruptcy checks and skip-traces heirs for probates perfectly. The ROI is incredible."
Sarah L.
Real Estate Investor
Frequently Asked Questions
Common questions regarding Title Search & Abstracting VAs.
Do they understand legal descriptions?
Yes. Our VAs are trained to parse Metes & Bounds, Lot & Block, and fractional section descriptions to ensure they are researching the exact parcel requested, avoiding costly miss-indexes.
Can they use my title software?
Absolutely. We provide VAs to log directly into your secure VPN or web-based instances of SoftPro, ResWare, RamQuest, or custom proprietary software to type up commitments (Schedule A & B).
How do they handle county records?
If you provide access to subscription databases like DataTrace or TitlePoint, they will use those. Alternatively, they are highly proficient in navigating free or paid direct county clerk/recorder portals online.
Are they underwriters?
No. They act as data gatherers and searchers (abstractors). They compile the chain of title, pull the recorded documents, and type the prelim. A licensed in-house title officer/attorney must review and make the final underwriting decisions to issue the policy.
Stop Holding Up Closings.
Submit your requirements below, and let our Project Managers match you with a vetted Title Search Virtual Assistant.
Consult with Sagedoer
Tell us about your target counties, software preferences, and monthly file volume.