Stop Drowning in Dispatch.
Stay in the Field.
Reclaim your evenings and stop missing leads. Hire a dedicated Trade Contractor Virtual Assistant to handle ServiceTitan dispatching, estimate drafting, material ordering, and inbound calls—overseen by a free, dedicated Project Manager.
PROFICIENT IN FIELD SERVICE SOFTWARE
Your Remote Back-Office & Dispatch Center
From routing your techs efficiently across town to drafting accurate estimates while you're on the roof, our VAs handle the admin so you can turn wrenches and close deals.
Dispatch & Lead Management
Never miss a ringing phone or let an emergency lead go to a competitor. We manage the schedule.
- Virtual Receptionist: Answering inbound calls, qualifying leads, and booking appointments directly into your calendar.
- Intelligent Routing: Optimizing technician drive times and assigning jobs based on skill level in ServiceTitan or Jobber.
- Customer Comms: Sending "On the way" texts, ETA updates, and gathering post-job reviews on Google/Thumbtack.
Estimating & Invoicing
Turn your scribbled notes from a site visit into professional, branded quotes sent the same day.
- Quote Drafting: Inputting materials, labor rates, and standardized markups to create clean, accurate estimates.
- Estimate Follow-up: Chasing down clients who haven't approved quotes yet to increase your close rate.
- QuickBooks Syncing: Converting approved jobs to invoices, tracking payments, and sending polite overdue reminders.
Back-Office Logistics
Keep jobs moving forward by ensuring materials, permits, and paperwork are handled before the crew arrives.
- Material Ordering: Placing supply orders with local vendors (Ferguson, Home Depot Pro) for next-day pickup.
- Permit Applications: Filling out municipal applications and following up with the city to prevent job delays.
- Subcontractor Tracking: Collecting W-9s, tracking COI expirations, and managing lien waivers for larger GC projects.
Scale Your Trade Business.
Zero Management Stress.
In the trades, missing a call means losing a job. Sagedoer delivers highly trained administrative VAs, backed completely by a dedicated Project Manager who QA audits estimates and monitors dispatch boards so you can focus on quality field work.
Centralized Time Tracking
Pay exclusively for hours spent actively taking calls, routing techs, or building estimates.
Up to 70% Overhead Savings
Bypass expensive local office staff. Access trained field-ops specialists on flat-rate models.
Free PM Supervision
Your Project Manager acts as your office lead—reviewing complex quotes for margin accuracy before sending to clients.
Seamless Replacements
If your VA takes a sick day, we seamlessly route tasks internally to prevent dropped calls.
The Delegation Workflow
The Sagedoer Trade Standard
Why growing plumbing, HVAC, and electrical companies trust Sagedoer over traditional freelance platforms.
| Operations | Traditional Platforms |
THE SMART CHOICE
Sagedoer
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must constantly monitor if the VA is answering the phones | Dedicated Project Manager acts as your Office Lead |
| Quality Assurance | Hit-or-miss talent leads to messy estimates and lost jobs | Internally vetted, trained in field ops software |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Security & Privacy | Unknown security protocols when sharing QuickBooks access | Strict password manager workflows enforced by PM |
| Staff Turnover | If your VA quits, your phone lines go unanswered | Seamless internal replacements with zero workflow disruption |
Structured Professional Pricing
Enterprise-grade office support, without the expensive local payroll.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Billable strictly for active office tasks
- Dedicated Project Manager included
- Free management & QA audits
- Zero startup, setup or onboarding fees
- Cancel or adjust hours anytime
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Dedicated full-time dispatch & admin
- Dedicated Project Manager included
- Unlimited inbound call answering coverage
- Zero startup, setup or onboarding fees
- Seamless internal replacement coordination
4.9/5 RATING • TRUSTED BY HVAC & PLUMBING OWNERS
"Before Sagedoer, I was answering customer calls while under sinks. Now my VA handles the dispatch board in Housecall Pro and books jobs while I actually focus on the work."
"I needed someone who could actually draft estimates, not just take messages. The VA pulls my scribbled notes, builds a clean quote, and follows up with clients. My close rate went way up."
"We use Buildertrend for everything. The Sagedoer VA keeps our project files organized, tracks our sub's insurance docs, and makes sure material orders are placed. The free PM makes it foolproof."
"Before Sagedoer, I was answering customer calls while under sinks. Now my VA handles the dispatch board in Housecall Pro and books jobs while I actually focus on the work."
"I needed someone who could actually draft estimates, not just take messages. The VA pulls my scribbled notes, builds a clean quote, and follows up with clients. My close rate went way up."
"We use Buildertrend for everything. The Sagedoer VA keeps our project files organized, tracks our sub's insurance docs, and makes sure material orders are placed. The free PM makes it foolproof."
Frequently Asked Questions
Are your VAs trained on dispatch software like ServiceTitan or Housecall Pro?
Can the VA answer live inbound phone calls?
How do they draft estimates if they aren't on site?
Why do I need a Project Manager if I am hiring an Admin VA?
Ready to Get Out of the Office?
Stop letting missed calls and unsent estimates choke your growth. Delegate your dispatch and back-office to Sagedoer's managed trade experts.