Stop Chasing Vendors.
Delegate Your Event Supply Chain.
Missing swag, delayed catering, and untracked inventory can derail any event. Access elite, vetted Virtual Assistants who manage your supplier rosters, procurement tracking, and logistics—overseen by a dedicated manager at zero extra cost.
Proficient in Event Operations & Supply Tools
What Does An Event Supply VA Do?
We handle the backstage logistics. From managing vendor rosters to tracking swag shipments and creating load-in schedules, our vetted VAs ensure everything arrives on time.
Vendor & Supplier Coordination
Stop managing dozens of email threads. We act as the primary point of contact for caterers, AV teams, and decorators to confirm orders, timelines, and COIs.
- Collecting Certificates of Insurance (COI)
- Managing vendor rosters & contracts
- Confirming load-in/load-out schedules
Inventory & Swag Management
We ensure you never run out of VIP bags or lanyards. We track inventory levels, place re-orders, and monitor tracking numbers for event materials.
- Generating accurate pick-lists
- Tracking swag shipments & ETAs
- Maintaining real-time stock spreadsheets
Run-of-Show Documentation
Execution requires perfect planning. We build and maintain detailed event playbooks, production timelines, and briefing documents for your onsite team.
- Drafting master event schedules
- Creating menu and floorplan briefs
- Updating project management boards
The Smart Choice for Event Directors
Scale your event operations without the overhead of an agency or unreliable freelancers.
| The Problem | Freelance Platforms | The Sagedoer Way |
|---|---|---|
| Platform & Agency Fees | Up to 40% in hidden markups and hourly bidding | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Delegation | You must write SOPs, check spreadsheets, and supervise | Dedicated Project Manager acts as your single point of contact |
| Data Reliability | Unvetted talent making costly spreadsheet errors | Internally vetted experts trained strictly on data accuracy |
| Hiring Speed | Endless cycles of interviewing right when you're busiest | Instant delegation. We immediately assign an operations expert. |
| Staff Turnover | Start the hiring and vendor-handover process over | Seamless internal replacements with zero workflow disruption |
Our Seamless Workflow
From planning to post-event teardown, we handle the friction.
Submit Requirements
Share your event timelines, vendor lists, and software tools via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager audits your logistics, outlines a tracker strategy, and finalises details.
Expert Execution
Your manager deploys our vetted VAs to track shipments, update sheets, and chase vendors.
Pay Only for Output
We charge exclusively for actual working time. Project management supervision is completely free.
Transparent Pricing. Zero Surprises.
Scale your operations team instantly. No recruiting fees, no monthly memberships.
$7 / hour
Est. $560 USD / Month (4 Weeks)
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
$6 / hour
Est. $960 USD / Month (4 Weeks)
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- Consolidated Reporting
Trusted by Catering Co's & Event Planners
"Before Sagedoer, our team was losing hours chasing caterers and AV companies for updated insurance forms. Our VA now handles the entire vendor roster and flags missing documents before we get on-site."
Marcus J.
Director of Events
"The dedicated project manager is fantastic. I handed over our master Google Sheet, and the PM ensured the VA tracked every single shipment of booth materials and swag for our annual trade show."
Sarah L.
Trade Show Coordinator
"Zero hidden fees. We pay exactly $7/hr for an operations expert who knows Tripleseat and Excel inside out. They build our run-of-show documents so our onsite team just has to execute."
David T.
Catering Operations Mgr
Frequently Asked Questions
Can the VA handle live troubleshooting during the actual event?
Do I need to train them on my specific inventory spreadsheets?
What exactly does the Dedicated Project Manager do?
Run the show.
We'll handle the supply chain.
Ensure flawless vendor execution. Get matched with your premium Event Supply Virtual Assistant and Project Manager within 24 hours.
Request Logistics Support
Fill out the brief form below and your dedicated project manager will review your operational needs.