Stop Drowning in Receipts. Hire an Expense VA.
Don't let your highly-paid CPA waste time matching credit card charges. Delegate your bank feeds, receipt tracking, and transaction categorization to a vetted Financial VA—overseen by a dedicated Project Manager at no extra cost.
Bank Feed Triage
Chase Corporate Card ending in -4092
Delta Airlines
$450.00
Receipt MatchedThe Capital Grille
$342.18
Requesting Receipt...Amazon Web Services
$1,024.50
Proficient in Top Accounting & Expense Platforms
Stop Paying CPA Rates for Data Entry
Your Certified Public Accountant should be advising you on tax strategy, not organizing your Uber receipts. Delegate the daily financial bookkeeping hygiene to a specialized Virtual Assistant.
Bank Feed Categorization
Logging into QuickBooks or Xero daily to assign the correct Chart of Accounts category to every incoming bank and credit card transaction.
Receipt Matching
Reviewing documents in Dext, Hubdoc, or Expensify. The VA extracts the vendor, date, and tax amount, and attaches the digital receipt directly to the transaction in your ledger.
Chasing Missing Docs
Tired of "Ask Client" lists? The VA will proactively email your team or clients to track down missing invoices and explanations for vague corporate card charges.
Class & Location Tracking
Ensuring complex transactions are tagged properly. We apply specific class, location, or project tags so your profit and loss statements are highly granular.
AP & AR Preparation
Entering vendor bills into Bill.com, generating draft customer invoices for your review, and sending polite follow-up emails for past-due accounts receivable.
Basic Bank Reconciliation
Matching cleared transactions against the bank statement at month-end. We highlight discrepancies and prep the file so your senior accountant can finalize the close quickly.
Single Point of Contact
Share your Chart of Accounts rules with your PM; they train the VA and manage output.
No Firm Markups
Bypass the expensive per-transaction fees of outsourced accounting firms. Pay only for hours worked.
Centralised Tracking
Transparent time reporting shows exactly how long categorizing the bank feed took.
Strict Privacy Protocols
Your PM ensures VAs operate securely within restricted user roles, never accessing raw bank logins.
Clean Books Every Month, Zero Stress
Whether you are an agency owner tired of coding your own expenses on weekends, or a bookkeeping firm looking to scale your data entry capacity, manual categorization is the biggest bottleneck.
With Sagedoer, you partner with a specialized Financial Data Entry VA overseen by one dedicated project manager. We combine meticulous attention to detail with strict SOP adherence—ensuring your books are audit-ready at absolutely no extra charge.
- Up to 70% Savings vs hiring local junior bookkeepers
- Zero Wasted Time on recruitment or interviewing
- Faster month-end close for your accounting team
How Our Managed Data Ops Work
Four steps to delegating your financial data entry.
Submit Access
Provide secure, restricted "Bookkeeper" access to your QBO/Xero and share your Chart of Accounts.
Establish Rules
Our PM reviews your specific vendor rules (e.g., "All Amazon purchases go to Office Supplies unless noted").
Expert Execution
Your PM supervises the VA as they clear the bank feed, match receipts, and prep the reconciliation.
Billed For Output
We track and charge solely for the VA's active categorization hours. PM QA is completely free.
Simple, Transparent Pricing
Scale your financial back-office without expensive local temps. Pay strictly for productive data entry hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active categorization
- Dedicated Project Manager
- Free QA & ledger review
- Zero software or platform fees
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active categorization
- Dedicated Project Manager
- Free QA & ledger review
- Zero software or platform fees
Frequently Asked Questions
No. The VA acts as a Bookkeeping Data Entry Specialist. They follow the specific rules you set to clear the bank feed, organize receipts, and flag missing documents. You (or your actual CPA) remain responsible for the high-level accounting review, tax filing, and finalizing the reconciliation. The VA just organizes the raw data so the CPA can work much faster.
You should never give a VA direct login access to your bank accounts. The VA operates entirely within your accounting software (like QuickBooks Online or Xero). The bank feed pushes data into the software automatically, and the VA categorizes it from there using a restricted "Company Admin" or "Bookkeeper" user role.
During Phase 2, we establish an "Ask Client" bucket. If the VA encounters an ambiguous transaction, they are trained not to guess. They will place it in the specific "Ask" account or document it in a spreadsheet for you to review and assign. Over time, as they learn your business, this bucket shrinks.
No. Sagedoer's pricing model is entirely based on the VA's logged working hours ($6-$7/hr). Standard setup, platform familiarization, and QA management (like spot-checking categorization logic) from the Project Manager are completely free.
Ready for a faster month-end close?
Stop losing your weekends to clearing out the bank feed. Reach out to Sagedoer today and we'll match you with a fast, precise Expense VA.
Inquire About Financial Ops
Fill out the form below, and our Project Manager will coordinate your workflow promptly.