Elevate Your Program.
Delegate the Admin Burden.
Stop chasing reference letters and juggling complex interview panels. Access elite, vetted Fellowship Virtual Assistants who manage your application pipelines, onboarding, and alumni tracking—overseen by a dedicated project manager at zero extra cost.
Proficient in Fellowship & Academic Software
What Does A Fellowship Support VA Do?
Program Directors and faculty members should focus on mentoring, not paperwork. We provide the operational backbone, ensuring applicant cycles run flawlessly and current fellows are fully supported.
Application & Document Triage
Processing hundreds of applications requires extreme precision. We manage your ATS (SlideRoom, Submittable, etc.), ensuring all CVs, transcripts, and portfolios are correctly filed.
- Chasing missing Letters of Recommendation
- Formatting dossiers for faculty review committees
- Answering routine applicant inbox inquiries
Interview Panel Coordination
Coordinating busy doctors, professors, or board members is notoriously difficult. We act as the central scheduling hub, finding overlapping availability and sending calendar holds.
- Managing multi-round interview schedules
- Setting up Zoom breakout rooms for panels
- Aggregating faculty scoring rubrics
Onboarding & Alumni Tracking
The work continues after acceptance. We handle the logistical onboarding of new cohorts and maintain pristine CRM records of your alumni for future foundation reporting.
- Tracking contract signatures and stipends
- Managing event RSVPs (symposiums/dinners)
- Updating alumni career trajectory databases
The Smart Choice for Program Directors
Scale your administrative capacity without the institutional overhead of full-time hires or unreliable freelancers.
| The Problem | Freelance Platforms | The Sagedoer Way |
|---|---|---|
| Platform & Agency Fees | Up to 40% in hidden markups and hourly bidding | 0% Hidden Fees. Pay strictly for hours worked. |
| Data Confidentiality | Risky handling of applicant/medical data by unvetted workers | Internally vetted professionals bound by strict NDAs |
| Daily Delegation | You must assign tasks, check spreadsheets, and supervise | Dedicated Project Manager acts as your single point of contact |
| Hiring Speed | Endless cycles of interviewing and testing platform skills | Instant delegation. We immediately assign a trained admin expert. |
| Staff Turnover | Start the hiring and ATS access process over | Seamless internal replacements with zero workflow disruption |
Our Seamless Workflow
From onboarding to daily administration, we handle the friction.
Submit Requirements
Share your application portals, faculty schedules, and communication guidelines.
Finalise the Deal
Your dedicated project manager establishes secure access roles and finalises operational details.
Expert Execution
Your manager deploys our vetted VAs to triage documents, schedule panels, and handle inbox queries.
Pay Only for Output
We charge exclusively for actual working time. Project management QA is completely free.
Transparent Pricing. Zero Surprises.
Scale your administrative team instantly. No recruiting fees, no monthly memberships.
$7 / hour
Est. $560 USD / Month (4 Weeks)
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
$6 / hour
Est. $960 USD / Month (4 Weeks)
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and management supervision
- Zero setup or onboarding fees
- Consolidated Reporting
Trusted by Program Directors & Foundations
"Our medical fellowship receives over 400 applications. Chasing down the letters of recommendation took weeks. Our Sagedoer VA now runs the entire triage process in SlideRoom. It's flawless."
Dr. David R.
Program Director, Medical Center
"The dedicated project manager is fantastic. Coordinating interview schedules with our board of directors is a nightmare. The PM ensures the VA checks all Outlook calendars and sends the Zoom invites perfectly."
Maria T.
Director, Policy Foundation
"We pay strictly for the hours worked, which is perfect because our application cycle is seasonal. The VA updates our alumni database in Salesforce and tracks our fellows' publications. Incredible value."
James K.
Research Institute Coordinator
Frequently Asked Questions
How secure is applicant data (like transcripts and recommendation letters)?
Can the VA handle scheduling with busy faculty or medical professionals?
What exactly does the Dedicated Project Manager do?
Focus on scholars.
Zero overhead.
Ensure flawless administrative execution for your fellowship. Get matched with your premium Virtual Assistant and Project Manager within 24 hours.
Request Program Support
Fill out the brief form below and your dedicated project manager will review your administrative and scheduling needs.