Stop Losing Money to
Phantom Inventory.
Overselling out-of-stock items or losing units in your 3PL warehouse ruins margins. Hire a managed Virtual Assistant to run daily reconciliations, sync multi-channel stock levels, and chase Amazon FBA reimbursements.
Fluent in the Multi-Channel Operations Stack
Data Hygiene Check
Automated Sync vs. Manual Audit.
API Glitch / Unmanaged
"Your inventory sync app disconnects silently over the weekend. You oversell 50 units of a product you don't actually have in the warehouse."
Result: Canceled orders, angry customers, bad reviews.
Sagedoer Daily Sweep
"VA manually pulls a CSV from the 3PL and cross-references it against Shopify active stock every morning. Discrepancy caught and fixed before 9 AM."
Result: Perfect stock accuracy, zero overselling.
Software Apps Break. You Need a Human Safety Net.
Inventory sync apps are great until they aren't. When SKUs get mismatched, or Amazon loses your inbound freight, a generic data-entry freelancer won't know how to investigate the root cause or file the reimbursement claim.
Sagedoer provides trained E-commerce Operations Specialists. We act as your analytical back-office, hunting down missing inventory, reconciling purchase orders against receiving logs, and keeping your catalogs clean.
-
Project Manager QA
Before a massive bulk inventory update is pushed via CSV to your live Shopify store, your dedicated Sagedoer Project Manager reviews the file to ensure no pricing or quantity errors wipe out your storefront.
-
Proactive Discrepancy Hunting
We don't wait for a customer to complain. We actively reconcile your Purchase Orders against what the warehouse actually scanned in to catch missing units immediately.
The Operations Hub
What your Inventory VA executes behind the scenes every week.
Multi-Channel Syncing
Ensuring stock levels match perfectly across Shopify, Amazon, eBay, and your physical retail POS to prevent out-of-stock orders and backorder nightmares.
3PL Reconciliation
Exporting data from your 3PL warehouse (ShipBob, Deliverr) and auditing it against your storefront data. Flagging discrepancies, lost units, and damaged stock.
FBA Reimbursement Claims
Scrubbing Amazon Seller Central reports to find lost, damaged, or disposed inventory that Amazon owes you money for, and manually filing the reimbursement cases.
PO vs. Receiving Matching
Comparing the Purchase Order sent to the supplier against the actual Receiving Report from the warehouse to ensure you aren't paying for units that were never delivered.
SKU Mapping & Hygiene
Cleaning up your catalog. Creating bundle/kit mappings, resolving duplicated SKUs, and ensuring barcodes (UPC/EAN) are correctly formatted across all databases.
Shrinkage & COGS Reporting
Compiling end-of-month reports on inventory shrinkage, returns, and damages so your finance team has accurate Cost of Goods Sold (COGS) data for your P&L statement.
An Ops Team Without the Agency Retainer
Bypass the hassle of recruiting and training standard virtual assistants on complex spreadsheet formulas. Get clean inventory data delivered through one dedicated manager.
Single Point of Contact
Your PM handles all VA supervision and task delegation. You just grant access to your seller accounts and tools.
Zero Wasted Time
Centralised time tracking means you pay exclusively for pure, productive hours spent auditing and updating stock.
Exceptional Quality
Our analysts are spreadsheet masters. The PM reviews bulk CSV uploads to ensure no formulas are broken before importing.
No Platform Fees
Unlike supply chain consulting firms, we charge no hidden markups, no onboarding fees, and no monthly memberships.
Up to 70%
Savings vs. an in-house logistics coordinator.
Trusted by Scale-Up Brands
"We sell on Shopify, Amazon, and Walmart. Our syncing software failed constantly. Our Sagedoer VA now runs a manual cross-check every morning. We haven't sold an out-of-stock item in 8 months."
"Amazon FBA was losing our inventory, and we didn't have time to file the cases. The VA dug through 6 months of shipping logs and successfully claimed back over $12,000 in lost inventory."
"Our 3PL was charging us storage for pallets we didn't even have. Sagedoer's team reconciled our physical count against the 3PL's billing statement and found the discrepancy. The PM oversight is vital."
"Keeping our bundled SKUs mapped correctly was a nightmare. The VA maintains our master spreadsheet and updates Linnworks daily. Clean data has totally transformed our fulfillment speed."
The Operations Setup
From data chaos to clean, synchronized catalogs.
Submit Requirements
Share your platform access (Shopify, 3PL, Amazon) and current discrepancies via Form or WhatsApp.
Strategy Alignment
Your PM defines the audit cadence (daily/weekly), establishes the source of truth, and secures tools.
Expert Execution
Your PM oversees daily ops, ensuring the VA extracts reports, runs VLOOKUPs, and flags issues.
Pay Only for Output
We log and charge exclusively for the VA's actual data reconciliation time. PM QA is free.
Transparent Pricing
Stop paying premium salaries for basic inventory data entry.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Comparison of Sagedoer
| Features | Traditional Platforms | THE SMART CHOICE Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Operations FAQs
How do I share access to Amazon or Shopify securely?
Can the VA file Amazon FBA claims directly?
What if our 3PL warehouse data format is weird?
What exactly does the Project Manager check?
Ready to Sync Your Stock?
Stop letting data discrepancies ruin your customer experience. Delegate your inventory operations to our managed team today.
Request a Consultation
Submit the form below. Your Sagedoer project manager will contact you within 24 hours.