Stop Fighting the Builder.
Scale Your Course Sales.
You didn't become a creator to spend your nights configuring checkout pages, troubleshooting automations, or answering login emails. Hire a vetted Kajabi Portal Virtual Assistant to upload modules, build pipelines, manage offers, and handle student support while you focus on content and coaching.
Portal Operations
Daily Administrative Flow
Automations
100% Error-Free
Creator Platforms & Integrations We Master Daily
The Backend Desk: What Your VA Executes
Kajabi is powerful, but building landing pages, tagging contacts, and setting up offers takes massive time. Our VAs act as your dedicated tech integrators so you never have to touch the builder.
Product & Module Uploads
Uploading your raw videos to Kajabi Products. Structuring categories, adding PDF downloads/workbooks, formatting text descriptions, and ensuring the course player looks pristine.
Pipelines & Funnel Building
Connecting the dots. Setting up Opt-in pages, Thank You pages, and connecting them to email sequences to ensure your lead magnets and webinar funnels operate without broken links.
Offers & Checkout Setup
Creating compelling Offer checkout pages. Setting up pricing tiers, applying bump offers, configuring Stripe/PayPal integrations, and triggering welcome automations upon purchase.
Email Marketing & Broadcasts
Formatting your drafted copy into Kajabi's email builder. Segmenting your contacts correctly via Tags, running A/B testing, and scheduling newsletters and promotional broadcasts.
Landing Page Design
Taking your copy and assembling beautiful Sales Pages using Kajabi's drag-and-drop editor. Ensuring mobile responsiveness, adding testimonials, and fixing layout bugs.
Student Support & Billing
Acting as your frontline support desk. Handling "I can't log in" emails, resetting passwords, processing course refunds, updating credit cards, and managing your community.
Protect Your Revenue Funnels
Without the Management Burnout
A broken checkout link or misconfigured email sequence can cost you thousands during a launch. Hiring unvetted freelancers to touch your backend is a massive risk. Sagedoer provides an **organizationally secure, fully supervised technical workflow**.
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Single Point of Contact Direct your funnel structures, pricing rules, and course launch dates to a single Project Manager. They deploy your VA, document your specific SOPs, and QA the automations before they go live.
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Strict Platform Security We operate under rigid security. VAs utilize secure "Partner/Assistant" access within Kajabi, ensuring they can build pages and emails without possessing master financial credentials or payout settings.
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Launch Week Backup Protection If your regular VA is absent during a massive open-cart launch window, our PM instantly deploys a trained backup agent who already knows your funnel setup. Zero downtime.
The Sagedoer Guarantee
Operations Deployment Workflow
Bypass the fatigue of testing candidates' knowledge of Kajabi automations. Build your tech desk in four simple steps.
Submit Requirements
Share your Kajabi account, upcoming launch dates, tech bottlenecks, and support volume via Form or WhatsApp.
Finalise The Setup
Our PM reviews your funnels, establishes link QA protocols, maps out tags, and sets up secure access roles.
Expert Execution
Your PM oversees the VA as they format sales pages, connect checkout offers, build emails, and reply to student tickets.
Pay Only For Output
We log and bill strictly for the hours the VA spent actively building and managing your portal. PM supervision is free.
The Smart Setup for Course Creators
Why hiring unvetted freelancers leads to broken funnels, and how Sagedoer ensures organized, high-converting operations.
| Core Differentiators | Traditional Platforms |
THE SMART CHOICE Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must constantly QA their automations and test links yourself | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent who confuse Kajabi tags with list segments | Internally vetted coordination experts trained in platform ops |
| Hiring & Deployment Speed | Endless cycles of interviewing while your launch date approaches | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process completely over again | Seamless internal replacements with zero workflow disruption |
Flat, Predictable Tech Support
Scale your digital products and course launches without the hefty retainers of a full-time tech integrator.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active portal management
- Dedicated Project Manager included
- Free management supervision & QA checks
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active portal management
- Dedicated Project Manager included
- Free management supervision & QA checks
- Zero setup or onboarding fees
- Priority high-volume launch week support
Verified Creator Success
"I used to dread uploading new course modules because the formatting took hours. Sagedoer deployed a VA who now builds the products, attaches the PDFs, and tests the checkout links before I even wake up."
Marcus D.
Business Coach
"The QA check our Project Manager runs is incredible. They caught a broken Zapier webhook connecting Kajabi to our community forum before launch day. Absolute lifesavers."
Sarah L.
Course Creator
"We needed someone to migrate 500+ students and 4 courses from Teachable over to Kajabi. Sagedoer matched us with a specialized VA instantly who handled the entire move."
Alex K.
Fitness Entrepreneur
"Exceptional pricing. For $6/hour, we got a dedicated agent who formats all our weekly newsletters, updates our landing pages, and handles all student support tickets in HelpScout."
Priya R.
Digital Product Agency
"I used to dread uploading new course modules because the formatting took hours. Sagedoer deployed a VA who now builds the products, attaches the PDFs, and tests the checkout links before I even wake up."
Marcus D.
Business Coach
Frequently Asked Questions
Answering operational and security questions for course creators.
Will they write my course content?
These are Operational and Technical Integrators. While they will format your text, build the pages, and set up the automations, you (or your copywriter) provide the actual video content, course material, and sales copy.
Is it safe to grant them Kajabi access?
Yes. We highly recommend utilizing Kajabi's role-based access. You grant the VA "Assistant" or restricted admin access, allowing them to build pipelines and answer emails without viewing your master financial payout settings or Stripe backend.
How do you guarantee the funnels won't break?
Your Project Manager acts as your QA safety net. Before any Offer or Pipeline is pushed live to your audience, the PM executes a test transaction to ensure tags are applied, emails trigger, and access is granted correctly.
What happens if my primary assistant is away?
Because your Project Manager documents your exact branding guidelines and automation SOPs, if your primary assistant is sick during a major launch week, we instantly deploy a vetted internal replacement.
Focus on Coaching.
Leave the Tech to Us.
Contact us to discuss your platform setup, active pipelines, and launch schedule. We will match you with a vetted operations VA to build your portal immediately.
Describe Your Setup
Submit your requirements below. Our response times are exceptionally rapid.