Master Your
Cash Outflow.
Inefficient Accounts Payable isn't just a headache—it's a drain on your liquidity. Hire a dedicated AP Management VA to oversee your entire payment lifecycle, capture early discounts, and maintain flawless vendor relationships.
Trusted by CFOs & Agency Owners
Strategic Integration With Your Financial Stack
Total AP Stewardship.
We don't just process invoices; we manage the entire ecosystem of your payables. Our VAs act as your internal finance department, overseen by expert managers.
Vendor Management
Acting as the primary point of contact for all vendor inquiries, payment status requests, and account updates.
3-Way Match Verification
Rigorously cross-referencing Purchase Orders, Receiving Reports, and Vendor Invoices to ensure zero overpayment.
Discount Capture
Proactively managing payment schedules to take advantage of early-payment discounts (e.g., 2/10 Net 30), paying for the service itself.
Aging Report Audits
Daily monitoring of AP aging reports to prevent late fees and identifying long-outstanding items that need investigation.
Policy Compliance
Ensuring all payments adhere strictly to your company’s internal spend authority and authorization matrices.
Digital Archive Management
Maintaining a perfectly organized, audit-ready digital filing system for all invoices, W-9s, and payment confirmations.
Managed AP vs. Marketplace Gig Workers
Elite Support.
Small-Business Price.
Standard marketplaces leave you to manage the person. Sagedoer manages the process. You get a fully functional AP department for a fraction of the cost of a single local hire.
Internal Quality Control
Your PM audits the VA’s ledger work before you ever see it, ensuring compliance with your specific internal rules.
Human Reliability
If a VA leaves, we replace and re-train them internally. Your AP workflow never stops, and you never have to post another job ad.
The Managed AP Lifecycle
Four phases to a perfectly managed ledger.
Submit Scope
Send your ERP access, vendor list, and payment protocols. We sign a strict NDA before starting.
Finalise Strategy
Your PM designs a custom workflow, sets up approval hierarchies, and assigns your dedicated VA.
Expert Execution
The VA processes invoices daily. The PM monitors the queue and audits accuracy in real-time.
Pay for Output
Receive your reconciled ledger. You are billed purely for work hours. PM supervision is free.
Predictable AP Rates.
High-tier financial support without the full-time salary commitment.
Part-Time (20h/wk)
Entry-Level Treasury
Est. $560 USD / Month
- Pay only for active work hours
- Dedicated Project Manager
- 3-Way Invoice Matching
- Zero Onboarding Fees
Full-Time (40h/wk)
Enterprise Treasury
Est. $960 USD / Month
- Full-Cycle AP Management
- Multi-Entity Consolidation
- Early-Pay Discount Sourcing
- Priority Support Support
AP Management FAQ
No. For your security, we maintain a strict "Reviewer" role. The VA will prepare the payment runs, schedule them in your portal, and match the invoices. You (the owner/CFO) simply log in and hit "Approve" for the final release of funds.
This is a standard part of our onboarding. Your VA will audit your vendor list, identify missing tax forms, and systematically reach out to vendors to collect updated W-9s, storing them securely in your CRM or document vault.
Optimized Payables.
Lower Overhead.
Scale your back-office with confidence. Get your dedicated AP Management team today.