Eliminate Enrollment Chaos.
Simplify Your Club Bookings.
Between waitlists, sibling discounts, and parent inquiries, managing bookings is a full-time headache. Hire a fully managed Virtual Assistant to handle registrations, payments, and parent communications so you can focus on the children.
Expertise in Specialized Club Software
Order in the After-School Inbox.
Managing child registers and parent payments requires extreme attention to detail and a friendly, supportive tone. Our VAs are trained to handle both with ease.
Booking System Mgmt
Updating session availability, managing term-time vs. holiday club settings, and processing manual booking requests on your behalf.
Parent Communication
Answering daily parent queries about availability, payment methods, and childcare vouchers with a polite, helpful brand voice.
Waitlist & Register Audit
Actively managing waitlists to fill cancelled slots immediately and providing your staff with 100% accurate daily registers.
Payment Reconciliation
Matching childcare voucher payments, chasing overdue term fees, and issuing invoices for late-collection charges.
GDPR & Data Compliance
Ensuring all child medical forms and emergency contact data are up to date and handled with strict privacy protocols.
Term-End Reporting
Providing weekly occupancy reports and financial summaries to help you plan staffing and club expansions.
Our Enrollment Workflow
A 4-phase fully managed process to automated club management.
Software Access
Provide access to your booking platform and share your specific club rules.
Strategy Lock
Your PM audits your existing registers and sets the parent communication protocol.
Active Support
The VA actively manages registrations, answers parent emails, and reconciles payments daily.
Reporting & Pay
Receive weekly occupancy logs. Pay strictly for VA hours. PM supervision is free.
Don't Get Buried in Admin.
Why club directors choose Sagedoer's managed model over hiring unverified freelancers.
Unmanaged Freelancers
Safeguarding Ignorance
Unmanaged workers often don't understand the strict data privacy required for child information.
Ghosting Risks
If your freelancer leaves, your registrations stop. Parents get frustrated and slots go empty.
You Train the Software
You have to spend your own time teaching them how to use MagicBooking or ClassForKids.
Sagedoer Managed VA
Pre-Trained Specialists
Our VAs are already familiar with the industry's leading booking platforms, saving you weeks of training.
0% Hidden Fees
Pay strictly the hourly rate ($6 or $7). No membership charges or markup on the talent.
Seamless Continuity
If a VA takes leave, your PM deploys a briefed replacement immediately. Your inbox is never ignored.
Transparent Pricing for Growing Clubs.
Premium booking talent. Zero management overhead. Cancel anytime.
Part-Time Admin
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Dedicated Project Manager Included
- Pay only for hours of pure work
- Zero setup or onboarding fees
Full-Time Admin
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Dedicated Project Manager Included
- Pay only for hours of pure work
- No monthly membership charges
Frequently Asked Questions
Our VAs are specialized in educational and activity booking software including MagicBooking, iPAL, ClassForKids, and ParentPay. If you use a custom or internal school portal, your PM will perform a technical audit to ensure our VA can manage it flawlessly.
Yes. Reconciling childcare vouchers is one of our core specialties. Our VAs cross-reference payments from various providers (Edenred, Computershare, Tax-Free Childcare, etc.) against your booking system to ensure accounts are always balanced.
Activity booking requires high technical accuracy. We absorb the cost of the Project Manager because their oversight ensures your registers are accurate and your parents are happy. You get enterprise-level management for a flat VA hourly rate.
Full Clubs. Zero Headaches.
Ready to automate your enrollment and reclaim your time? Choose your preferred channel to discuss your club requirements today.