Scale Your Wholesale Operations with a B2B PO Virtual Assistant
Eliminate manual entry errors, accelerate vendor fulfillment, and streamline your ERP workflows. Hire a fully managed, rigorously vetted Order Processing VA today.
Trusted by Leading Wholesale & E-commerce Brands
"Our VA processes over 200 purchase orders daily in NetSuite. They catch pricing discrepancies before they reach accounting, saving us thousands."
"The dedicated project manager ensures standard operating procedures are strictly followed. We didn't have to spend weeks training a freelancer."
"Flawless 3-way matching. They verify the PO, the receiving report, and the vendor invoice seamlessly inside QuickBooks Enterprise."
"No hidden platform fees. We pay USD strictly for the hours our VA spends managing our Shopify dropship vendors and order acknowledgments."
"They handle all our vendor communication. If a shipment is delayed or short-shipped, our VA is instantly on the email thread resolving it."
"If our primary VA takes a day off, the SageDoer PM steps in with a trained replacement immediately. Our supply chain never stops."
"Our VA processes over 200 purchase orders daily in NetSuite. They catch pricing discrepancies before they reach accounting, saving us thousands."
"The dedicated project manager ensures standard operating procedures are strictly followed. We didn't have to spend weeks training a freelancer."
Complete Order Lifecycle Management
Our specialists handle the tedious administrative backend of procurement, freeing your team to focus on strategic sourcing and growth.
PO Generation & Data Entry
Accurately translating internal requisitions or buyer requests into formal Purchase Orders within your ERP or CRM software.
Order Acknowledgements
Tracking vendor confirmations, ensuring expected delivery dates are updated in the system, and flagging delays early.
3-Way Invoice Matching
Cross-referencing the original PO, the warehouse receiving report, and the final vendor invoice to prevent overpayments.
Vendor Communication
Acting as the point of contact for routine vendor queries regarding order status, missing SKUs, or shipping document requests.
Discrepancy Resolution
Investigating short-shipments, damaged goods, or pricing errors and initiating credit memos or RMAs with suppliers.
ERP Database Maintenance
Keeping item master files clean. Updating pricing tiers, lead times, and MOQ changes from vendors in your central database.
Dropship Coordination
Routing customer orders directly to 3rd party manufacturers, transmitting tracking info, and ensuring B2B portals are updated.
EDI Error Monitoring
Monitoring Electronic Data Interchange (EDI) portals for 850 (PO) and 855 (Acknowledgement) transmission failures and fixing data mapping errors.
Open Order Reporting
Generating weekly reports on backorders, late shipments, and supplier performance metrics for your purchasing managers.
Proficient in Enterprise Platforms
Our Streamlined Onboarding
We integrate directly into your existing supply chain without friction.
Submit Needs
Detail your ERP system, daily PO volume, and specific bottlenecks.
Finalise Strategy
Your PM designs an SOP, covering 3-way matching and vendor comms.
Expert Execution
The VA executes PO processing securely under PM supervision.
Pay for Output
Billed only for tracked hours. Management oversight is free.
SageDoer vs. Traditional Freelancers
Why wholesale distributors choose our managed service model.
Freelance Platforms
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Hidden MarkupsUp to 40% lost in platform bidding and membership fees.
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You Provide QAYou must constantly audit their work for costly pricing or SKU errors.
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Security RisksGranting unvetted contractors access to your sensitive ERP financial data.
The Smart Choice: SageDoer
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0% Hidden FeesPay strictly for hours worked in transparent USD pricing.
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Managed QA IncludedYour PM audits PO accuracy and ensures SOPs are strictly followed.
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Enterprise SecurityStrict NDAs and secure access protocols protect your corporate data.
Predictable USD Pricing
Part-Time
20 Hours Per Week
Est. $560 USD / Month
- Pure working hours tracking
- Dedicated PM included
- Free quality assurance
Full-Time
40 Hours Per Week
Est. $960 USD / Month
- Pure working hours tracking
- Dedicated PM included
- Zero platform fees
Frequently Asked Questions
How secure is providing ERP access?
Extremely secure. VAs sign strict NDAs. We recommend setting up "Role-Based Access Control" (RBAC) in your ERP so the VA only has permission to view and edit Purchase Orders, not financial or payroll modules.
Can they handle our specific 3-way matching process?
Yes. During onboarding, your Project Manager will document your exact criteria for matching POs to receiving reports and invoices, ensuring the VA flags any discrepancies accurately.
Do they work in my time zone?
Yes. We schedule our VAs to overlap with your local business hours so they can respond to vendor emails and update your systems in real-time.
Will I have to train them on NetSuite/SAP?
We source candidates with prior experience in major ERPs. However, every company's instance is different. Your PM will handle the specific workflow training based on your initial instructions.
Can they handle EDI errors?
Yes, our VAs can monitor your EDI dashboard for common transmission errors (like 850 or 855 document failures) and manually correct data mapping issues.
What happens if a VA makes a pricing error?
Because this is a managed service, your PM conducts routine Quality Assurance. If an error occurs, the PM addresses it immediately, corrects the workflow, and handles retraining at no cost to you.
Unblock Your Supply Chain
Reach out today to discuss your ERP stack and daily order volume. Let our managers handle the rest.
Request a Proposal
Tell us about your software and PO volume. We reply within 24 hours.